Generic Vacancy Announcement Programme Assistants (GS-5 level) UNICEF AmmanOffices
Under the close supervision and guidance of the supervisor, the Programme Assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfil their potential – to the benefit of a better world.
For Every Child…a Sustainable Future
This is a Generic Vacancy Announcement (GVA) for the Programme Assistant Talent Group (GS-5 level) in UNICEF Jordan. Talent Groups at UNICEF are exclusive lists of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the GS-6 Programme Assistant Talent Group for UNICEF Amman for a period of 36 months. While placement in the Talent Group does not guarantee a position, it is an important resource for filling vacancies. Candidates placed into the Talent Group will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process. This position will mainly be providing support to specific/assigned Programme Section of UNICEF (WASH, Humanitarian, Education, Health and Nutrition, Youth and Adolescent, Communication, Donor Relations etc). Responsibilities of all PA positions are generic.
How can you make a difference?
1. Support to programme development, planning and execution.
- Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
- Prepares and maintains records pertaining to programme planning and development for his/her respective section.
- Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
- Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.
2. Support to monitoring and reporting of programme results
- Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
- Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
3. Support in resource mobilization
- Compiles and organizes information and data pertaining to donors (both current and potential).
- Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
- Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
- Supports the processing of contracts for consultants and external partners pertaining to the section.
4. Support in Knowledge Management and capacity building
- Gathers and shares information as needed in support of improving the processes and daily operations of the section.
- Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.
To qualify as a UNICEF advocate for every child you will have…
- Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
- Fluency in English and Arabic is a requirement.
Competencies of Successful Candidate
For every Child, you demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
- Learning & Researching
- Planning and organizing
- Following Instructions and Procedures
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.