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  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Port-au-Prince
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Library Science
    • Urban Development, planning and design
    • Women's Empowerment and Gender Mainstreaming
  • Closing Date: 2017-06-09

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Document layout design consultant (Only for International candidates)

Port-au-Prince (Haiti)


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Building on over 40 years of sustained efforts undertaken by women’s organizations, grassroots, international networks, local governments in cities around the world, UN Women launched the Safe Cities and Safe Public Spaces Global Flagship Initiative. This initiative translates to the Safe Cities Free of Violence against Women and Girls Global Programme, currently implemented in 22 cities, to prevent and respond to sexual harassment and other forms of sexual violence against women and girls (SVAWG) in public spaces.

The Port Moresby Safe City Programme (herein referred to as the Programme) is focused on working with city authorities, civil society partners and vendors in making markets safer for women and girls. A scoping study carried out in 2011 found that a large proportion of market vendors, who are mostly female, have experienced or witnessed some form of sexual violence at the markets in Port Moresby. The Programme takes a holistic approach to improving the safety at markets, and is currently implemented in three markets across the city, namely Gordons, Gerehu and Koki Markets.

Under this Programme, UN Women has developed numerous documents and now seeks an international consultant to design the layout for these, such that they can be in a form that is appropriate for dissemination.

Duties and Responsibilities

Under overall guidance of the UN Women Country Representative and direct supervision of the UN Women Safe City Programme Specialist, the consultant will perform the following tasks:

  • Design and layout NCDC Markets Division documents, created in partnership with UN Women, including:
    • NCDC Markets Strategic Plan (38 pages, A4)
    • NCDC Markets Policies and Bylaws (10 pages, A4)
    • NCDC Markets Operations Manual (8 pages, A4)
  • Design and layout the UN Women Community and Referral Mentoring Services (CRAMS) Handbook (approx. 40pages, A4), as per UN Branding Guidelines and Standards and UN Women Publication templates, including making required amendments, as discussed with UN Women Programme Specialist.  

  • Edit generic Safe Cities logo to customise to the PNG context.

Duration of the assignment

The total duration of the contract assignment will be three months, from 19 June to 18 September 2017. No travel is envisaged for this assignment.

Expected Deliverables

The consultant is expected to work with the deliver the following results:

  • NCDC Markets documents: a) Strategic Plan b) Policies and Bylaws c) Operations Manual(first drafts due by 30 June 2017 and weighing 25% of payment and final drafts due by 15 July 2017 and weighing 25% of payment)
  • UN Women CRAMS manual (first draft due by 25 Juy 2017 and weighing 20% of payment and final draft due by 11 August 2017 and weighing 25% of payment)
  • Edited Safe Cities logo for Port Moresby (first draft due by 23 June 2017 and weighing 5% of payment.

All the documents, training materials and reports should be submitted in written in English language.

Upon receipt of the deliverables and prior to the payment of the instalment, the deliverables, related reports and documents will be reviewed and approved by UN Women within one week of submission.

Performance evaluation

Contractor’s performance will be evaluated based on: timeliness, quality of deliverables, responsibility, initiative, communication, accuracy, and quality of the products delivered.


Core Values

  • Integrity - Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
  • Professionalism - Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
  • Cultural sensitivity and respect for diversity - Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Additionally, the individual should have an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies

  • Communication - Facilitate and encourage open communication and strive for effective communication.
  • Planning & Organizing – Develops clear goals in line with agreed strategies, identifies priorities, foresees risks and makes allowances accordingly.
  • Organizational Awareness - Demonstrate corporate knowledge, sound judgment and flexibility in the context of UN Women work in PNG.
  • Teamwork - Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Accountability – Takes ownership of all responsibilities and delivers outputs in accordance with agreed time, cost and quality standards.

Required Skills and Experience


  • Undergraduate degree in Fine Arts or related field or equivalent visual design and management experience required.

Experience and skills

  • Five years or more of creative production experience within a creative agency or studio team;
  • Excellent IT skills, especially with design and photo-editing software (Professional knowledge of Photoshop, Illustrator, InDesign or equivalent software);
  • Excellent presentation skills and communication abilities at all levels, providing responsive support;
  • Ability to provide proofreading support;
  • Advanced experience managing the creative development process in a client-services environment to ensure quality outputs;
  • Exceptional creativity and innovation;
  • Ability to respond to short deadlines and demonstrate a quick turn-around and execution of creative work.
  • Prior knowledge of the Pacific region or PNG’s cultural and social context is an advantage.

Language and other skills

  • Excellent command of English both written and oral is essential.
  • Computer literacy and ability to effectively use office technology equipment, IT tools, ability to use Internet and email is highly advantageous.

Submission of application

Interested candidates are requested to submit electronic application to UNDP website at the following link not later than 9 June 2017 COB (PNG time).

Submission package

  • Personal CV or P11 form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Letter of Interest containing the statement on candidate’s experience in the field.
  • Financial proposal. The financial proposal shall specify a total lump sum amount.
  • Two samples of similar recent works, demonstrating competency in presenting official documents in accessible and attractive formats.

All applications must include (as one pdf attachment) the CV and the financial proposal. Applications without financial proposal will be treated as incomplete and will not be considered for further assessment.

Evaluaton Criteria

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

  • Relevant education and experience with an obtainable score of 20 points.
  • Demonstration of communicative and responsive support to client with an obtainable score of 15 points.
  • Ability to proofread documents with an obtainable score of 15 points.
  • Prior knowledge of Pacific / PNG with an obtainable score of 10 points.
  • Quality of recent works with an obtainable score of 40 points.

Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidate.

Financial/Price Proposal evaluation

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
  • The candidate with the highest combined score (technical and financial) will be considered for the position.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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