Operations Manager, P3, Tunis, Tunisia

 

Over the past two years, the UNICEF Tunisia country office has seen an increase its operations workload due to the expansion of its programmes, and OR resources but also in the provision of Operations services to the Libya office based in Tunis. In order to respond to these changes, the creation of a common services has been foresee. Therefore , UNICEF Tunisia country office is currently looking for an experienced and preferably a retiree, Chief of Operations / Opération manager to assist with the establishment and management of the Common service until the recruitment of its new Operation Manager. The assignment will also involve managing the recruitment of a number of key vacant positions both for the common service and the programme and supervising the move to the new office promises .

Operations Manager, TA, P3, 3 months initially  , Tunis, Tunisia

 

Post n° :

Type of post : Temporary Appointment : 3 months initially  with possibility of extension 

Grade : P3

Place : Tunis, Tunisia

Category :  Operations

 

 

 

Justification :

 

Over the past two years, the UNICEF Tunisia  country office has seen an increase its operations workload due to the expansion of its programmes, and OR resources but also in the provision of Operations services  to the Libya  office based in Tunis. In order to respond to these changes, the creation of a common services has been foresee. Therefore , UNICEF Tunisia country office is currently looking  for an experienced  and preferably a retiree, Chief  of Operations / Opération manager to assist with the establishment and management of the Common service until the recruitment of its new  Operation  Manager.  The assignment will also involve managing the recruitment of a number of key vacant positions both for the common service and the programme and supervising the move to the new office promises .

  

PURPOSE OF THE JOB :

 

As the head of operations of Tunisia country  office,  accountable for the establishment and management of the common service as well as for management of cost effective, efficient and secure operations, in support of management, administration and implementation of the country programmes. Manage the office’s operations (Finance,HR,ICT, procurement , logistics  )  related functions in accordance with strategy, plans and decisions made by Regional Management Team and Country Programme Management Teams.

 

KEY END-RESULTS

1   Common service is established and functioning and the move to the new premises completed 

2  Operations of financial, budget, information & communication technology, supply & logistics, human resource and administrative management strengthened and maintained for Tunisia Country Office.

3 Appropriate and consistent interpretation and application of operations policy and procedures implemented to support operations at the country and sub-country levels.

4 Fiduciary responsibility for funds and assets effectively secured and timely executed for optimum utilization by taking appropriate decision on all operational and financial transactions, disbursement of funds, and administrative arrangements.

5  Effective leadership provided in strategic planning and policy recommendations in the area of operations, taking initiative in improving and implementing operations management systems.

6  Basic office services effectively provided to enhance staff safety and productivity

7   Operations components of the CPMP and annual work plans timely prepared, as well as all other operational reporting requirements fully met for the office.

8 Compliance with all operational systems and procedures effectively monitored to ensure integrity in all financial and other administrative operations of the office.

9 Staff learning/development for effective operations performance programme developed, implemented and enhanced for capacity building.

10 Effective coordination, communication, collaboration established and maintained with internal and external partners for efficient operations, advisory function, vision and leadership, policy coordination, consultative and participatory management process, external representation as well as security and emergency operations.

 

 

Duration : initially three months (with the possibility of extension for another 3 

 months)

 

QUALIFICATION and COMPETENCIES 

1. Education

Advanced university degree in accounting, business administration, economics, or financial management and membership - or enrolled for membership - of recognized professional accountancy body

2. Work Experience

Five years (P3) of relevant professional office management work experience.

National and/or International work experience in office management, finance, accounting, ICT, human resources, supply and administration and/or other related fields,

Work experience in emergency duty station.

3. Language Proficiency 

Fluency in French and English knowledge of the local luanguage is an asset.

      4.  Competency Profile

i)   Core Values (Required)

·Commitment

·Diversity and Inclusion

·Integrity

i)  Core Competencies (Required)

·Communication [II]

·Drive for Result  [II]

·Working With People [II]

 

iii)  Functional Competencies (Required)

·Analyzing [II]

·Applying Technical Expertise [II]   

·Formulating Strategies and Concept [II]

·Leading and Supervising [II]

·Planning and Organizaing [III]    

 

iv)  Technical Knowledge [1] 

 

a) Specific Technical Knowledge Required

•  Specialized knowledge  in office administration and management.

•  UNICEF operation’s goals,  and organization development and change management strategies

•  UNICEF operation’s policies, procedures and guidelines in the Manual.

•  Rights-based and Results-based management and programming approach in UNICEF.

•  UNICEF Mid-Term Strategic Plan (MTSP)

   b) Common Technical Knowledge Required (for the job group)

•  Principles of office management, accounting, financial management, programme management and administration

•  UNICEF operation’s goals, visions, positions, policies and strategies.

•  Policy and procedures of operational management, including UN/UNICEF financial and personnel rules and regulations

•  Human resources planning, development, management and administration. (e.g., HR Policy & Procedures Manual, Salary Survey Manual, Job Classification Standards)

•  Information and Communication Technology administration

•  Supply operations, logistics and purchasing administration

•  UNICEF emergency programme policies, goals, strategies, approaches and procedures (e.g., Security handbook)

•  Gender equality and diversity awareness

c) Technical Knowledge to be Acquired/Enhanced

• UN policies and strategy to address operational issues involved in harmonization of operations in the common system.

• UNICEF positions about UN common approaches to operations issues.

•  UN security operations and guidelines.

•  Government regulations and laws in the locality

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. Female and Retirees candidates are particularly encouraged to apply.