Administrative Support - Division for Latin America and the Caribbean - Department of Technical Cooperation

Organizational Setting

The IAEA is the world's centre of cooperation in the nuclear field. It was set up as the world's "Atoms for Peace" organization in 1957 within the United Nations family. The Agency works with its Member States and multiple partners worldwide to promote safe, secure and peaceful nuclear technologies. The IAEA Secretariat, a tem of 2300 multi-disciplinary professional and support staff from more than 100 countries, is headquartered at the Vienna International Centre in Vienna, Austria.

Main Purpose

In order to identify candidates for short-term administrative assignments in its headquarters in Vienna, the Division of Human Resources maintains a roster of qualified applicants.

If you are interested and fulfil the requirements to work especially within the Division for Latin America and the Caribbean in the Department of Technical Cooperation in the area of ADMINISTRATIVE/PROJECT SUPPORT, please complete and submit an online application.

Functions / Key Results Expected

Short-term assignments may encompass the following tasks\:

• Drafting standard correspondence according to corporate communication guidelines.
• Making arrangements for internal/external meetings and other events.
• Making travel and hotel arrangements.
• Formatting letters and documents in accordance with standard operating procedures.
• Searching office files and records for information.
• Preparing graphs, charts and other visual aids.
• Maintaining hard copy and electronic files according to corporate standards.
• Using databases to input and retrieve information.
• Using document tracking and management reporting systems.
• Providing support in the area of budget and finance.

Education, Experience and Language Skills

• Completed secondary education.
• Minimum of four years of relevant administrative working experience.
• Excellent knowledge of written and spoken Spanish required.
• Experience in project and personnel administration.
• IT skills (MS Word, Excel etc.) The knowledge of specific IT tools may be required.
• Knowledge of procedures and administrative guidelines in an international organization.
• Organizing skills\: Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines, adapt to constantly changing demands and multitask. Ability to manage a heavy workload under time pressure.
• Focus on quality\: Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
• Fluency in written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French or Russian) an asset.

Remuneration

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.