Finance and HR Officer

Beijing

Organization: UNOPS - United Nations Office for Project Services
Location: Beijing
Grade: Mid/Senior level - Mid/Senior - Internationally recruited position
Occupational Groups:
- Human Resources
- Administrative support
- Banking and Finance
Closing Date: Closed

Background Information - Job-specific

Under the overall guidance of the Head of Support Services, the Finance and HR Officer is responsible for efficient financial resources and human resources management and the provision of accurate, thoroughly researched and documented financial and HR information, effective delivery of services and transparent utilization of resources and management of Project Centre Finance/HR Unit. He/she analyzes and interprets the UN rules and regulations and provides solutions to a wide spectrum of complex operation issues. The Finance and HR Officer promotes a client-oriented approach consistent with UNOPS rules and regulations.

Functional Responsibilities

Summary of Key Functions

Effective and accurate financial resources management and oversight
Implementation of operational strategies and procedures
Projects budgets preparation and management
Control of Project Centre accounts and payments
Implementation of HR strategies and policies
Effective Human Resources Management

1. Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:

Elaboration of proposals for planning of financial resources of the Project Centre, continuous analysis and monitoring of the financial situation and presentation of forecasts for development and management projects; provision of high-quality professional advice to the Project Centre management
Proper planning, expenditure tracking and audit of financial resources, in accordance with UNOPS financial rules and regulations.
Organization and oversight of Project Centre cash management processes, including liquidity management, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
Identification of problems in financial and administrative areas, suggesting alternative solutions to resolve issues in compliance with broader UNOPS policies, rules and procedures.

2. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial activities, financial recording/reporting system and audit follow up with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of the financial resources management system.
Elaboration/establishment of internal standard operating procedures and control of the workflows in the Finance Unit.
Elaboration and implementation of cost-saving and reduction strategies (including introduction and development of e-banking).
Up-to-date on policy developments on UNOPS financial management issues.

3. Ensures timely budget preparation and effective monitoring and control, focusing on achievement of the following results:

Review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances
Coordination with the project manager to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency.
Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
Monitoring and advice the Project Centre Manager on the financial status of projects and programmes (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended).

Timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures.
Review and appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures

4. Ensures proper control of Project Centre accounts and payments, focusing on achievement of the following results:

Payrolls are duly prepared; monthly payments, travel claims and other entitlements are duly processed. Timely response to HQ requests to resolve financial data issues.
Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions.
Ensuring proper receipt, management, safeguarding and disbursement of payments; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;
Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution.

5. Ensures implementation of HR strategies and policies focusing on achievement of the following results:

Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
Continuous analysis of corporate HR strategy and policies, assessing the impact of changes and making recommendations on their implementation in the project centre. Continuous research of the matters related to conditions of service, salaries, allowances and other HR policy matters.
Advice to senior management on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).
Development of procedures and practices that contribute to enhanced and improved HR management

effective human resources management

Coordination and implementation of recruitment processes
Provision of administrative and logistical support to general recruitment process
Administration of contracts, benefits and entitlements
HR related planning and development
Coordination of personnel devilment training
Knowledge building and knowledge sharing
Ensure the implementation of HR strategies and procedures, with a focus on the achievement of results
Monitoring of compliance of HR processes and records with UNOPS rules, regulations, policies and strategies
Contribution to the establishment and upkeep of Standard Operation Procedures in consultation with direct supervisor
Proactive coordination of the flow of work
Liaison with relevant HQ and UN system units to exchange information and follow up on pending issues
Set-up and maintenance of reference files/records
Set-up and maintenance of databases

Education/Experience/Language requirements

Education:

An advanced university degree (Master’s or equivalent ) in Finance, Human Resources, Business Administration, Public Administration, Economics or other related field.
A first-level university degree (Bachelor's or equivalent) in combination with qualifying experience may be accepted in lieu of the advanced university degree;

Certification:
PRINCE2 Foundation or Practitioner certification is an asset;

Experience:

Minimum 2 years of experience in finance and/or accounting, including preparation of financial statements in a highly computerized project-based environment is required.
At least 1 year of experience in the area of Human Resources management is required;
Minimum 1 year of experience as a team leader, preferably within the UN or other international organization;
Knowledge of UN/UNOPS financial rules and regulations is an asset;
Working knowledge of ERP systems, preferably Agresso is an advantage.

Language requirements:

Fluency in written and oral English and Chinese (Mandarin) is required

Contract type, level and duration

THIS IS A LOCAL POSITION. ONLY CHINESE NATIONALS ARE ELIGIBLE TO APPLY.

Contract type: Local Individual Contractor Agreement
Contract level: LICA 9
Contract duration: 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

THIS IS A LOCAL POSITION. ONLY CHINESE NATIONALS ARE ELIGIBLE TO APPLY.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

This vacancy is now closed.
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