Associate, MRV

PURPOSE 

The role of the Associate is to ensure process integrity in program operation and specific project/output delivery, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & HR processes implementation and other operational functions.

• Maintain and verify project/output level budget execution and controls in line with GGGI policies and workprogram and budget; setting up procurement plans, hiring and onboarding plans, contract management in keeping with GGGI policies, standards and donor requirements
• Monitor and report on project and workstream activities to ensure efficiency and consistency with established work plans to support programme management;
• Support the monitoring of project budget and track expenditures to ensure that programme resources are optimally allocated and utilized
• Organize travel arrangements
• Supervise management and administration tasks (leave, mission schedules, logistics, etc.)
• Attend MRV meeting
• Contribute to MRV capacity building and knowledge-sharing program
• Support Director (Head of Program for Large Emerging Economies) for managing MRV team

ENGAGEMENT

• Advise the team on the procedures, policies and tools of all operational transactions for project/output delivery
• Identify issues and risks that will affect consistent program and delivery and report to the manager
• Identify issues from across projects and workstreams and advise project staff on remedial measures in order to maintain integrity of delivery
• Communicate programme needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements
• Arrange MRV team meetings and conference calls, and follow up on meetings for MRV teams by acting as a liaison between Head of Programs for Large Emerging Economies
• Support the activities related to MRV team workshops and/or retreats by building and maintaining relationships with MRV team, Country Office and Head of Programs for Large Emerging Economies
• Responsible for organizing the logistics of internal and external MRV events.

DELIVERY

• Support GGGI MRV programs: 1) MRV planning and operation and 2) MRV capacity building and knowledge sharing program
• Establish and manage the data repository of GGGI MRV knowledge products
• Prepare and report the monthly/quarterly progress to Head of Program and Assistant Director General of GGP&I
• Develop communication materials, such as press release and story of changes, related to MRV program
• Develop and monitor procurement plans and requisition procedures in line with yearly work programs and budget line
• Support the development of project hiring plan and manage onboarding procedures based on approved headcount
• Verify data and ensure data entry and document consistency from spending and expenses of  specific project/output management
• Consolidate financial documentation for projects and ensure accuracy of project financial reporting
• Support coordination of study visits and other capacity building projects of country teams
• Support country teams in developing learning plans and materials for these study visits and workshops in coordination with Country Portfolio Office of Large Emerging Economies

REQUIREMENTS  

QUALIFICATIONS

• Bachelor’s degree, or equivalent, in relevant fields such as Business Administration, Business & Management, Business Analysis
• At least three years of relevant work experience in office management, administrative and/or operational services
• Experience providing administrative assistance with an understanding of the structure and functioning of an international organization
• Strong competence in the use of standard software programs: Excel, Word, PowerPoint and Outlook
• Experience in an international setting and ability to work independently and taking initiatives in response to the organization and team’s demand
• Excellent command of written and spoken English is a requirement

FUNCTIONAL

• Strong analytical skills, alongside strong reporting writing skills
• Team work and creative problem solving abilities
• Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment
• Strong Stakeholder engagement and communication skills
• Proven experience leading or supporting project delivery, i.e. managing/supporting the delivery of results on time and on budget
• Experience working with developing countries within the climate change / green growth sector

CORPORATE

• Understand and actively supports GGGI's mission, vision and values
• Promote an organizational culture of trust, transparency, respect and partnership
• Process and share information easily and excellent at problem solving
• Manage emotions and stress positively, builds rapport and resolves conflict easily
• Promote creativity and innovation among staff