VN 2017/135 (P) - Compliance Officer (P3) - Cotabato, Philippines

Position Title Compliance Officer

Duty Station :Cotabato City, Philippines Classification Professional Staff, Grade P3

Type of Appointment : Fixed term, One year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 29 June 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa Context:

Under the overall guidance of the IOM Chief of Mission, direct technical supervision of the Mission’s Resources Management Officer based in Manila, Philippines, direct administrative supervision of the Head of Sub-Office and in close coordination with the OPAPP Senior Programme Manager based in Cotabato, Philippines, the successful candidate will be responsible and accountable for ensuring the highest efficiency in strengthening internal controls and compliance with financial regulations and rules through effective financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, transparent utilization of financial resources and management of the Sub-Office in Cotabato, including but not limited to the OPAPP Program being implemented in the Autonomous Region in Muslim Mindanao (ARMM), Philippines.

Core Functions / Responsibilities:

1. Setup compliance review checklists for the Sub-Office operations related to the OPAPP Project, including the corresponding signature matrix for various project transactions and documentations, as required by the donor agreement and IOM rules, regulations and policies, implementation of organizational operational strategies, and monitoring of results. Page 1 / 42. Strengthen internal controls by documenting and streamlining approval processes including the control of accounts, cash management and large procurements.

3. Monitor financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provide appropriate information to staff on potential issues with financial or operational risk.

strategies, and concurrence on contracts for local implementing partners.

5. Develop and utilize databases to demonstrate strict compliance with key donor and IOM policies as outlined in the Grant Agreement and IOM mandatory policies to prevent fraud, and sexual exploitation and abuse.

6. Monitor the system for regular (i.e. weekly and quarterly) financial reporting from field teams. Provide clear instructions, develop standardized templates for checking financial and narrative reports, and establish clear deadlines for regular submissions of programming and financial information from the central and sub office operations.

and reporting protocols. Assist in securing internal approvals as needed.

8. Promote a collaborative, client-oriented approach consistent with IOM rules and regulations. 9. Undertaking financial analysis and oversight for all resources managed by the Sub-Office and provision of high-quality professional advice to the Senior Management of the mission. 10. In coordination with the OPAPP Project Resource Management Officer (Project RMO), analyze and interpret financial policies of IOM and donor to propose solutions to a wide spectrum of financial concerns.

11. In coordination with the SPM, HoO, Project RMO as well as Mission’s RMO strengthen the internal controls by documenting and streamlining approval processes including inter alia control of accounts and payment management.

12. Facilitate and support knowledge building and sharing in compliance and grants management, with a particular focus on capacity building and monitoring of local NGO’s and Community based organizations.

13. Work closely with the Project Management Team, including Project RMO to conduct financial analysis and oversight of all project resources and advise the SPM accordingly. 14. Track disbursements and produce reports on any unusual transactions for further instruction and investigation.

15. Perform any other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Management, Business Administration, Commerce, Finance or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. Page 2 / 4Experience

• Experience in grants management and donor compliance within an international public sector; • Experience in IOM field operations in post-conflict or peacebuilding settings, preferred; • Ability to prepare clear and concise reports, supervise staff and coordinate multiple tasks in utmost confidentiality;

• Familiarity with political analysis and programming in complex crisis settings; • Good oral and written communication and analytical skills;

• Knowledge of human resource management in international contexts, an advantage; • SAP or PRISM training, an advantage.

Languages

Fluency in English is required. Working knowledge of any ARMM language is an advantage. Desirable Competencies:

Behavioral

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 29 June 2017 at the latest, referring to this advertisement.

Page 3 / 4For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 16.06.2017 to 29.06.2017

Requisition: VN 2017/135 (P) - Compliance Officer (P3) - Cotabato, Philippines (55089958) Released Posting: Posting NC55089965 (55089965) Released

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