Temporary Appointment: Logistician Specialist (Health Section), P-3, Nairobi Kenya (364 days)
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the overall guidance of Chief Health and Programme Manager of Support to Strengthening of Health System (SSHSP) in Puntland, and under the technical line management of the Supply and Logistics Section, the incumbent will be responsible for the following activities.
The position requires frequent travels between Garowe and Nairobi.
Key Expected Results
1. Procurement, Supply Chain Planning and Management support: The Logistician will co-ordinate all procurement, supply chain planning and management for the Health Section.
- Demand Information Management: The Logistician will develop and implement an effective, collaborative system of consumption tracking and analysis and will work with all partners to create a system that collates reliable, accurate data on demand, consumption and all stocks levels on a monthly basis. The Logistician will analyse this data to verify forecast versus actual and provide a quarterly update.
- Supply and Distribution Planning and Management: The Logistician will co-ordinate all sales orders, purchase orders and other tasks associated with procurement for the Health Section. The Logistician will compile and manage all supply and distribution plans for all health programs, forecasting supplies and stock movements up to 18 months and confirming exact movements in quarterly reviews. The Logistician will monitor all distribution plans to mitigate against stock-outs and ensure all movements are performed in a cost-effective manner. The Logistician will work with the Logistics Team to plan and manage all inventory in the warehouse and stock in transit.
2. Targeted Performance Management: The Logistician will support the targeted performance management system of UNICEF Logistics by providing data on availability, lead-time, consumption and demand. The Logistician will actively work with the Supply and Logistics Team in both the country office and the zonal offices, as well as the wider Health Team; to collaboratively create a joined-up supply network, in which all activities are focused on the delivery of targeted performance measurements.
3. Health System Strengthening – Capacity building and provision of Technical assistance: Through capacity building initiatives and provision of technical assistance, the objective would be to gradually transfer the responsibility of at least supply management system to Somali authorities while mitigating all risks. The Med will develop and implement a training and capacity building plan to be implemented in phases in the follow areas:
- Supply Chain Planning: The Logistician will work with the Health Team and key partners including health authorities to establish information sharing systems and procedures to ensure all key health partners are involved in, and kept up to date with, supply chain planning systems as above.
- Partner and Health Authorities Information Management: Work with the Health Team and key partners to create systems for improved information collection, compilation, analysis and management by all partners.
- Partner and Health Authorities Warehouse Management: The incumbent work with key partners and Logistics colleagues, especially the Cold Chain Specialist, to ensure that all Warehouse practises conform to Good Warehousing Practises.
- Partner and Health Authorities Distribution Management: The Work with key partners and Logistics colleagues, especially the Cold Chain Specialist, to ensure that all Warehouse practises conform to Good Distribution Practises.
- Last Mile: Work with key partners and Logistics colleagues to analyse methods for improving partner and end-user articulation of requirements; focusing on service delivery, GSP and GDP in the last mile.
- Service Delivery Assessment: The Logistician will support the Logistics and Health Teams on the assessment of the feasibility of service delivery to key partners of certain functions within the network.
1. Demand Planning System: Development and Implementation of a Health Demand Information Management and Forecasting System, that aligns with and complements, existing, similar UNICEF SCO systems. The key areas to be addressed are:
- Consumption Tracking and Analysis: Support all partners with the creation and implementation of a consumption tracking and analysis tool and process.
- Forecasting Tools Analysis and Assessment: Provide benchmark analysis and assessments on appropriate, best-practise forecasting tools. Ensure the implementation of the selected system(s).
2. Supply and Distribution Plans: Distribution Plans for 2017 – 2018 with a system for providing monthly/ quarterly updates on planned versus actual.
- Master Plan. In consultation with the zonal offices, develop 18 month plan for all Health Supplies for all implementing partners.
- Plan versus actual: Provide detailed, monthly analysis on planned distribution versus actual, with root cause trending for variances and methodology for incorporating such variances into the plan going forward.
- Quarterly Revisions: Provide quarterly reviews of all plans, focusing on root trend analysis of main issues and risks; and providing clear guidelines on how to mitigate against these.
3. Reporting: Provide consistent reports on progress concerning completion of tasks, focusing on:
- Monthly updates on Supply and Distribution Plans.
- Quarterly Review of Demand Forecast versus Actual.
- Final Report on results of consultancy.
4. Capacity Building: Develop and implement Training for health authorities and all implementing partners in the following areas:
- Supply Chain Planning. Information Management, Warehouse Management, Distribution Management and Last Mile.
5. Supply Chain Service Delivery Assessment: Support Logistics Team with Service Delivery Assessment on areas related to Health System Strengthening as and when required.
Qualifications of Successful Candidate
Advanced university degree in Supply and Logistics, Procurement, Business Administration, or International Economics. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.) may be accepted.
*First university degree with additional two-years of relevant work experience is acceptable in lieu of an advanced university degree.
Competencies of Successful Candidate
To view our competency framework, please click here.
- Organization: UNICEF - United Nations Children’s Fund
- Location: Nairobi
- Grade: P-3, International Professional - Internationally recruited position - Mid level
- Public Health and Health Service
- Public Health and Health Service
- Sexual and reproductive health
- Closing Date: 2017-07-05