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Management Specialist

Copenhagen

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Copenhagen
  • Grade: Mid level - IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: Closed

Background Information - Job-specific

The Finance Group (FG)

The Finance Group (FG) is a strategic business function in UNOPS which serves as an authoritative and integrated partner in the organization providing leadership and guidance to all business units in UNOPS on strategic financial planning and budgeting, business and accounting strategies and practices, financial analysis, organisational performance and development results reporting, risk assessment, financial management services and treasury.

As the steward of resources of a self-financing UN entity, the FG is accountable for timely cost recovery and reporting to partners, maintaining the integrity and transparency of financial management of resources in accordance with the highest standards of ethics and organizational/international accountability frameworks and the accurate and transparent financial reporting to governing bodies, clients, partners and stakeholders. Recently, GRI reporting has been assigned to FG, and the ICT department has been merged into the FG, reporting to the CFO.

Functional Responsibilities

Summary of functions:

  • Internal controls and risk management
  • Process excellence and knowledge management
  • Coordination and stakeholder management
Design & reconsolidation of UNOPS internal controls and financial risk management
  • Assess the existing internal control environment through FG and ICT supported processes with the view to adjust to and improve it in the context of the GRC framework and contribute to the revision of drafting of EOD, OIs and any related policies and guidelines
  • Review controls to assess their value and criticality according to the specific processes and risks managed
  • Assess segregation of duties design to enable the achievement of business and compliance objectives
  • Ensure and/or coordinate the continuous maintenance of FG/ICT governed policies and procedures
  • Assess controls within ERP to ensure they are implemented appropriately and operate effectively
  • Review business processes with a view to optimizing the internal control environment
  • Coordinate identification, assessment and monitoring of financial risks on behalf of FG
  • Coordinate compliance and quality assurance initiatives in FG/ICT

Process excellence and knowledge management

  • Contribute to aligning business processes to facilitate rationalization of workflows and internal controls where needed
  • Ensure continuous effort to update process documentation in UNOPS Process Quality Management System (PQMS) for FG and ICT
  • Facilitate and coordinate collaboration, knowledge and best practice sharing in the units under the CFO and with other Groups (CSG, IPAS, etc.)
  • Identify and leverage innovative initiatives from UNOPS regions through regular dialog with HOSS and Regional Finance teams

Manage internal and external stakeholders for FG/ICT

  • Serve as primary interface with regions on behalf of FG
  • Facilitate the flow of communication between FG/ICT and other HQ and regional entities
  • Coordinate UNOPS’ Quarterly Business Review process and ensure the follow up of the quarterly action plan with all owners and stakeholders

Support strategic leadership in FG/ICT

  • Serve as the chief aide and liaison to the CFO
  • Conduct research, substantive review and critical analysis of information and documents for the CFO to facilitate decision-making; 
  • Serve as the key interlocutor for the CFO with the offices of high-level officials in the UN System and external partners.
  • Initiate, plan and manage special assignments/projects on the request of the CFO

Other tasks duties as required

  • Setting standard, personal and development objectives in Performance Evaluation Review
  • Ongoing assessment of task completion, which meets quality expectations
  • Successfully meeting deadlines

Education/Experience/Language requirements

Education
  • Master's degree in business administration, political science, international relations or related fields.
  • A bachelor's degree with a combination of 6/7 additional years of relevant experience may be accepted in lieu of the master's degree.
Experience
  • Minimum of 5 years of relevant work experience
  • Certification in internal controls required (for example COSO)
  • Project Management certification (i.e. PRINCE2, MSP) is desirable.
  • Good knowledge of the UN system is required
  • Proven knowledge of the UN system and procedures, with prior work experience in a country office or regional office is an asset.
  • Computer literate, in particular MS Word, Excel and PowerPoint is required
Language
  • Excellent spoken and written English.
  • Knowledge of another UN official language is an advantage


Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)
Contract level: IICA-2 (ICS10, P3 equivalent)
Contract duration: 1 year, renewable subject to satisfactory performance and available budget

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 
This vacancy is now closed.
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