Operation Assistant, GS6, Dar es Salaam, Tanzania (For Tanzanian nationals Only)

Dar es Salaam

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

 

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

 

 SUMMARY OF KEY RESPONSIBILITIES/ACCOUNTAILITIES:

 

 

  1. Serves as principal assistant to the Chief of Operations, responsible for day-to-day administrative operations of the Office of the Chief of Operations.
  2. Analyses and maintains an overview of the work of the office of the Chief of Operations to ensure that timely administrative support is provided. Organizes Operations section meetings, coordinates daily agenda and meetings, participates in meetings and discussions on important and sensitive issues, interprets and assesses the impact of changes.
  3. Plans and coordinates the Chief of Operations duty travel, public appearances and meetings with government officials, other partners and UNICEF staff. Liaises to arrange itineraries of field visits; prepares/collates briefing materials under the guidance of the Chief of Operations.
  4. Reviews all incoming correspondence, messages and documentation. Apprises the Chief of Operations of urgent and important issues. Determines routing-for-action to senior staff, follows-up on the actions taken and provides information updates regarding subsequent developments and issues.
  5. Responsible for coordination of visits of high level officials/visitors, ensuring adherence to protocol; manages specific administrative/programmatic requirements and organizes official receptions. 
  6. Liaises with Sections/Field Offices, UN OMT and external contacts, and supports in following up on pending actions for the Chief of Operations.  Advises and assists senior staff in the area of office management. Brings to the Chief of Operations’ attention sensitivities/issues requiring intervention/action.
  7. Prepares correspondence, special reports, evaluations and justifications that may be of a confidential nature.  Maintains documents for easy access/retrieval.
  8. Perform other duties as required.

 

EDUCATION:

 

  • Completion of secondary education, preferably supplemented by technical or university courses in a field related to Finance, Business Administration, Economics, Administration or other related fields.

 

WORK EXPERIENCE:

  • Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities.
  • An experience of working in UN agencies is an assert.

 

LANGUAGE:

  • Fluency in English and Kiswahili

 

COMPETENCIES

 

i)  Core Values (Required)

Commitment      

Diversity and Inclusion     

Integrity

ii)  Core Competencies (Required)

Communication [II] 

Working with People [II] 

Drive for Results [II]

 

  1. Functional Competencies (Required)

Analyzing [II]

Applying Technical Expertise [II]

Following instructions and Procedures [II]

Planning and Organizing [II]

 

The successful candidate will be offered a remuneration package under UN system.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all nationals, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Dar es Salaam
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Administrative support
  • Closing Date: 2017-07-14

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