HR Assistant- Mosul

Khartoum

HR Assistant 
Duty Station [Mosul with travelling to sorrounding areas] 
 
We are looking for qualified HR Assistant with minimum of 1 year of experience in Admin and HR position, experience in the NGO sector is an asset. 
 
 
Who are we?  
Danish Refugee Council is a leading protection agency pursuing our mandate to protect and promote durable solutions to displacement-affected populations on the basis of humanitarian principles and human rights. In the Middle East and North Africa (MENA), DRC apply a regional approach with operational presence in Libya, Tunisia, Algeria, Jordan, Lebanon, Syria, Turkey and Iraq.  
Present in Iraq since 2003, DRC is today operational in the Kurdish governorates, in and around Baghdad and in several South-Central governorates. Focused both on the influx of Syrian refugees and the current IDP crisis, DRC is providing assistance in a range of sectors including Camp Coordination and Camp Management, Protection, Livelihoods, Emergency Response (including food security, cash, and NFIs), WASH, Shelter and Mine Action. The Iraq programme presently employs some 450 national staff and 45 international staff, and is growing to meet new, emerging needs associated with ongoing and recent conflict in multiple locations.  
 
 
About the job 
The HR Assistant is responsible for all daily HR administration tasks in the DRC Mosul office, supported by the Senior HR Officer in Erbil. 
 
 
Reporting lines: 
  • Reports to: Senior HR Officer 
 
 
Duties and Responsibilities 
  • Assist Senior HR Officer in recruitment procedures for Mosul staff.
  • Support Senior HR Officer to conduct staff induction sessions, training on Code of Conduct, Confidentiality, Conflict of Interest, etc.
  • To handle staff leave requests.
  • Monitor, regulate and supervise the daily attendance of employees, assist in proper management of working hours, overtime, annual leave and official holidays.
  • Ensure that records of all HR related information (HR database, leaves, and documents for personnel files, including interview records) are sent on timely basis to Erbil office.
  • Follow-up on submission of timesheets for all national staff in Mosul office on a monthly basis.
  • Updating contact list for Mosul office on regular basis.
  • Assist the Senior HR Officer in following up on staff appraisal processes.
  • Any other related task assigned by line manager.
 
About you 
Qualification and Experience: 
  •  Relevant university degree or similar education
  • Minimum of 1 year experience in Admin and HR position, experience in the NGO sector is an asset
  • Good interpersonal and communications skills with a proven ability to work with a wide range of managers and staff members
  • Good attention to detail and ability to work under time pressure
  • Strong communication skills both writing and oral
  • Excellent interpersonal and team work skills
  • Excellent computer skills (Word, Excel, databases) 
 
 
Preferred attributes 
  • Experience in working with international NGOs
  • Knowledge of local (labour) laws and regulations 
 
Competency Profile: 
  • Analytical Skills
  • Planning Skills
  • Communication
  • Teamwork Skills
  • Initiative (proactive)
  • Professionalism 
 
Languages:
  •  Fluent in spoken and written Arabic, Kurdish and English 
 
In this position, you are expected to demonstrate DRC’ five core competencies:  
  1. Striving for excellence: You focus on reaching results while ensuring an efficient process.  
  2. Collaborating: You involve relevant parties and encourage feedback.  
  3. Taking the lead: You take ownership and initiative while aiming for innovation.  
  4. Communicating: You listen and speak effectively and honestly.  
  5. Demonstrating integrity: You act in line with our vision and values.  
 
We offer 
DRC will offer the successful applicant a contract until 31-December-2017, renewable dependent on both funding and performance. You must be available to start work from 1-August-2017.  
 
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at level B2.1 
 
Application process 
Interested? Then apply for this position by clicking on the apply button. 
 
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only will not be considered. 
 
If you have questions or are facing problems with the online application process, please contact job@drc.dk  
 
Please note that applications sent directly to job@drc.dk will not be considered. 
 
Applications close 24-July-2017. The interviews are expected to take place from 26 to 27 July 2017.
 
For further information about the Danish Refugee Council, please consult our website www.drc.ngo  
 
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: DRC - Danish Refugee Council
  • Location: Khartoum
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Human Resources
    • Human Resources
    • Administrative support
  • Closing Date: 2017-07-24

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