Finance Assistant - Uganda Nationals - Uganda
Adjumani / Pakelle
- Organization: NRC - Norwegian Refugee Council
- Location: Adjumani / Pakelle
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Administrative support
- Banking and Finance
- Emergency Aid and Response
- Closing Date: Closed
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within Shelter, Education, Food security, Legal Assistance, Camp Management Water, Sanitation and Hygiene sectors.
Norwegian Refugee Council (NRC) has been implementing projects for Internally Displaced Persons and Refugees in Northern Uganda, West Nile and South Western respectively, since 1997. Having smoothly phased-out by end of August 2014 in the North, NRC reopened from September 2014, to compliment efforts of the Government of Uganda and UNHCR in supporting the South Sudanese Refugees currently settled in the Districts of Adjumani and Arua in West Nile. With funding from SIDA, NMFA, ECHO and UNHCR, NRC is implementing integrated projects in Adjumani/Arua/Yumbe refugee settlements. NRC now seeks to recruit a Finance Assistant to be based in Yumbe.
The Finance Assistant shall ensure the finance department in Yumbe functions efficiently in the areas of financial accounting, management, monitoring and reporting.
NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
- Ensure safe custody of NRC finances and keep the petty cash float, to be issued in accordance with NRC policies and procedures.
- Assemble documents for data input in the accounting system, verifying and registering project numbers/codes, resource numbers and total costs.
- Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices and seek advice from the finance officer if need arises.
- Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies.
- Follow cash advances and their purposes and ensure value for money when verifying accountabilities with finance officer and ensure that accountabilities are prompt and cleared before reports are sent to Adjumani
- Responsible for assisting the finance officer following up NRC bills for timely settlement
- Make all payments including field payments after approval by the Project Manager and Area Manager and after compiling and verifying the accuracy of necessary documents by the finance officer.
- Maintain open communication with program staff, NRC Adjumani and others for all financial clarifications and liaise with finance officer for technical support in absence contact Finance Officer.
- Ensure timely photocopy of all vouchers before they are sent to Adjumani country office.
- Report to the finance officer on weekly and monthly bases.
- Ensure accurate maintenance of all NRC financial and accounting files and transactions
- Ensure proper management of accounting documents and records
- Help the finance officer monthly financial reports are prepared and submitted to relevant parties
- Coordinate financial matters with third parties like banks, vendors and tax authorities.
Three years experience working with finance department in a humanitarian setting
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own skills/profile
Planning and delivering results
Communicating with impact and respect
Handling insecure environments
Analysing skills
Salary Scale: According to NRC Pay Structure
Norwegian Refugee Council (NRC) has been implementing projects for Internally Displaced Persons and Refugees in Northern Uganda, West Nile and South Western respectively, since 1997. Having smoothly phased-out by end of August 2014 in the North, NRC reopened from September 2014, to compliment efforts of the Government of Uganda and UNHCR in supporting the South Sudanese Refugees currently settled in the Districts of Adjumani and Arua in West Nile. With funding from SIDA, NMFA, ECHO and UNHCR, NRC is implementing integrated projects in Adjumani/Arua/Yumbe refugee settlements. NRC now seeks to recruit a Finance Assistant to be based in Yumbe.
The Finance Assistant shall ensure the finance department in Yumbe functions efficiently in the areas of financial accounting, management, monitoring and reporting.
NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
Job description
- Support in ensuring that accurate and timely accounts are submitted to country office in Adjumani by 5th of every month in accordance with NRC financial policies and procedures.- Ensure safe custody of NRC finances and keep the petty cash float, to be issued in accordance with NRC policies and procedures.
- Assemble documents for data input in the accounting system, verifying and registering project numbers/codes, resource numbers and total costs.
- Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices and seek advice from the finance officer if need arises.
- Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies.
- Follow cash advances and their purposes and ensure value for money when verifying accountabilities with finance officer and ensure that accountabilities are prompt and cleared before reports are sent to Adjumani
- Responsible for assisting the finance officer following up NRC bills for timely settlement
- Make all payments including field payments after approval by the Project Manager and Area Manager and after compiling and verifying the accuracy of necessary documents by the finance officer.
- Maintain open communication with program staff, NRC Adjumani and others for all financial clarifications and liaise with finance officer for technical support in absence contact Finance Officer.
- Ensure timely photocopy of all vouchers before they are sent to Adjumani country office.
- Report to the finance officer on weekly and monthly bases.
- Ensure accurate maintenance of all NRC financial and accounting files and transactions
- Ensure proper management of accounting documents and records
- Help the finance officer monthly financial reports are prepared and submitted to relevant parties
- Coordinate financial matters with third parties like banks, vendors and tax authorities.
Qualifications
A Bachelor's Degree in Finance, Accounting or related courseThree years experience working with finance department in a humanitarian setting
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own skills/profile
Education field
- Finance / Economics
Education level
- College / University, Bachelor's degree
Personal qualities
Working with peoplePlanning and delivering results
Communicating with impact and respect
Handling insecure environments
Analysing skills
We offer
Duty Station: YumbeSalary Scale: According to NRC Pay Structure
Miscellaneous info
- Travel: Some travelling must be expected
This vacancy is now closed.
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