Procurement and Contract Specialist

Bangui | Bangui

Background Information - UNOPS

 UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.


Functional Responsibilities

Under the guidance and direct supervision of the Support Services Officer, the Procurement and Contract Specialist is responsible for effective procurement and contract administration.

  • Prepare tender documents such as RFQ, ITB or RFP and other instruments related to market research or market survey such as RFI and EOI
  • Provide guidance to the Programme on procurement processes, procurement timelines, evaluation methodologies, and the full range of possible procurement issues
  • Prepare case presentation for review and recommendation by appropriate review bodies, explaining the nature and purpose of the requirement, the procurement process undertaken, the recommendations and basis for award
  • Ensure full compliance to the Financial Regulations and Rules of UNOPS and its Procurement Manual
  • Provide analytical inputs to the elaboration and implementation of contractual strategies, focusing on the timely delivery of complex requirements
  • Support the Programme in the implementation of effective internal controls while ensuring client-oriented service
  • Support the Programme in the management of requirements, focusing on the analysis of procurement plans and elaboration of appropriate procurement strategies
  • Prepare weekly requisition status reports providing the most updated information about the status of each requisition
  • Manage the execution of contracts pertaining to the supply of goods/services/works to ensure full and satisfactory compliance by the parties of their respective contractual obligations;
  • Develop and implement an efficient contract management tool;
  • Communicate effectively with contractors and internal clients to ensure the timely delivery of goods/services/works; and to this end, hold start-up meetings as well as periodic meetings with all parties concerned
  • Manage, minimize and mitigate financial and operational risks, seek legal advice, and resolve contractual disputes by suggesting practical solutions to a wide spectrum of contractual issues; to this end, engage in productive dialogue with Operations Team and Support Team (Procurement, Logistics, Finance) to ensure that all parties within the programme are aware of the full range of contractual issues
  • Evaluate the performance of contractors on a quarterly basis and prepare performance appraisal reports for submission to senior management, LCPC/HQCPC, Procurement and/or auditors;
  • Monitor contract balances, PO balances and outstanding payments due to ensure that (i) contractors are paid in accordance with the contract’s payment terms and conditions; (ii) the programme does not underpay or overpay any contractor; (iii) outstanding obligations are paid prior to year-end closing; to this end, coordinate with and send regular notices to parties responsible for preparing/submitting Request for Payment
  • Ensure that all payments made to contractors, especially for services and works, are commensurate to the actual quantity of services/works performed by contractors, as certified by internal clients;
  • Establish price benchmarks for commonly purchased goods/services/works in aid of projects that need guidance in preparing budgets or determining price reasonableness of offers;
  • Work towards the achievement of client satisfaction and,
  • Perform any other duties as may be requested by the UNMAS Support Services Officer.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education and Years of Experience Requirements:
  • Advanced University Degree (Master's Degree or equivalent) in Business Administration, Public Administration, Finance, Economics or related field with five (5) years of relevant experience OR;
  • First Level University Degree (Bachelor's Degree or equivalent) in Business Administration, Public Administration, Finance, Economics or related field with seven (7) years of relevant experience.
Experience:
  • A minimum of 5 years of experience in the Procurement and Supply Chain Management field is required
  • At least 2 years of Procurement Management experience is required
  • At least 3 years of Contract Administration experience is required
  • At least 2 years experience working in hardship duty stations is required
  • Experience working with UNOPS procurement and financial rules and regulations is desired
  • An Internationally recognized driving license is required
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required
  • Experience working under pressure in a multicultural environment is desired
  • Mine Action experience is desired
  • Experience working with UN peacekeeping missions is desired
  • Experience in using PeopleSoft is desired
  • Strong analytical skills is desired.
Language:
  • Fluency in both English and French (speaking, reading and writing) is required.
  • Knowledge of another UN official language is desired.

Contract type, level and duration

Contract type: International Individual Contractor Agreement
Contract level: IICA-2 (ICS-10)
Contract duration: 12 months, renewable based on satisfactory performance and availability of funds.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bangui | Bangui
  • Grade: IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Procurement
  • Closing Date: 2017-07-27

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