Grants Officer (Ethiopian Nationals Only) - Ethiopia
Addis Ababa
- Organization: NRC - Norwegian Refugee Council
- Location: Addis Ababa
- Grade: Mid/Senior level - Mid/Senior - Internationally recruited position
-
Occupational Groups:
- Emergency Aid and Response
- Project management
- Cash-Based Interventions
- Closing Date: Closed
The purpose of the Grants Officer position is to provide grant related support to the Head of Programmes, Grants Coordinator, and the programmes team in delivering quality programmes in line with the NRC CO strategy.
Build positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool)
Working under the direction of the line manager, support the coordination of proposal development for designated portfolio of donors.
Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.
Partner Assessments and Agreements
Lead, or support line Manager, with organizational assessments of Partners as per NRC’s Grants Management procedures
In coordination with Grants Coordinator and the Programme team, draft Partner Agreements/MOUs with relevant Annexes and take through signing processes
Contribute to Partner Capacity Building as required and identified in Partner Assessment
Ensure all key documents are filed accordingly
Grant Agreement
Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget
Summarize in writing, key reporting and compliance requirements (compliance check list) including potential issues for Grant Opening Meetings.
Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned
Donor Reporting and Monitoring
Coordinate the finalization of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards
Provide technical support to Managers and Budget Holders on Monitoring issues and budget revising (if required).
Collaborate with Finance Team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received).
Donor compliance
Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting deadlines
Support and advise programme colleagues with queries related to donor compliance on grants within portfolio
Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits
Assist in coordination of Close Out of grants in respective portfolio.
Assist in training and capacity building related to NRC Awards Management/donor compliance as required
Good understanding of donor rules and regulations
Skills and experience in report and proposal writing
Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
Willingness to travel to field offices and work in difficult environment according to travel requirements
Good communication and interpersonal skills
Strong organisational and team working skills
Good cultural awareness and sensitivity
Highly approachable, trustworthy, and confidential
Excellent written and oral communication skills in English
Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus
Good level of proficiency in Windows Word and Excel as well as above average computer skills
Holds self-accountable for making decisions, managing resources efficiently, holds the team and partners accountable to deliver on their responsibilities
Salary/benefits: According to NRC’s general directions
Duty station: NRC Ethiopia, Addis Ababa with travel to field offices
Job description
Proposal DevelopmentBuild positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool)
Working under the direction of the line manager, support the coordination of proposal development for designated portfolio of donors.
Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.
Partner Assessments and Agreements
Lead, or support line Manager, with organizational assessments of Partners as per NRC’s Grants Management procedures
In coordination with Grants Coordinator and the Programme team, draft Partner Agreements/MOUs with relevant Annexes and take through signing processes
Contribute to Partner Capacity Building as required and identified in Partner Assessment
Ensure all key documents are filed accordingly
Grant Agreement
Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget
Summarize in writing, key reporting and compliance requirements (compliance check list) including potential issues for Grant Opening Meetings.
Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned
Donor Reporting and Monitoring
Coordinate the finalization of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards
Provide technical support to Managers and Budget Holders on Monitoring issues and budget revising (if required).
Collaborate with Finance Team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received).
Donor compliance
Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting deadlines
Support and advise programme colleagues with queries related to donor compliance on grants within portfolio
Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits
Assist in coordination of Close Out of grants in respective portfolio.
Assist in training and capacity building related to NRC Awards Management/donor compliance as required
Qualifications
Relevant university degree or higher education, preferably in international relations and/or development, social sciences or management with at least 3 years of relevant experience in a related fieldEducation field
- Social studies
Education level
- College / University, Bachelor's degree
Personal qualities
Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors)Good understanding of donor rules and regulations
Skills and experience in report and proposal writing
Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
Willingness to travel to field offices and work in difficult environment according to travel requirements
Good communication and interpersonal skills
Strong organisational and team working skills
Good cultural awareness and sensitivity
Highly approachable, trustworthy, and confidential
Excellent written and oral communication skills in English
Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus
Good level of proficiency in Windows Word and Excel as well as above average computer skills
Holds self-accountable for making decisions, managing resources efficiently, holds the team and partners accountable to deliver on their responsibilities
Language
- English
We offer
Commencement: ASAP, shortlisting and Interviews will continue as applications are receivedSalary/benefits: According to NRC’s general directions
Duty station: NRC Ethiopia, Addis Ababa with travel to field offices
Miscellaneous info
- Travel: Some travelling must be expected
This vacancy is now closed.