Human Resource Officer
Mogadishu | Somalia
- Organization: UNOPS - United Nations Office for Project Services
- Location: Mogadishu | Somalia
- Grade: Junior level - LICA-8, Local Individual Contractors Agreement
-
Occupational Groups:
- Human Resources
- Closing Date: Closed
Background Information - Job-specific
Under the overall guidance of the Head of Programme (HOP) Somalia and direct supervision by the Human Resource Manager, the HR Officer ensures effective delivery of HR services in the Somalia Office, ensuring high quality, accuracy and consistency of work. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Officer promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high staff morale.
The HR Officer may supervise and lead the staff of the HR Unit. He/she works in close collaboration with the Programme, Operations and project teams in the Hub and Somalia offices respectively, ensuring efficient delivery and HR management as Somali office.
Functional Responsibilities
Summary of Key Functions
- Implementation of HR strategies and policies
- Effective HR management
- Staff performance management and career development
- Facilitation of knowledge building and knowledge sharing
- Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
- Somalia Office HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
- Analysis and elaboration of proposals on the strategic approach to recruitment in the Somalia Office, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
- Management of actions related to the unit’s human resource activities, e.g., recruitment (including annual recruitment plans), job descriptions, job classification, vacancy announcement, screening of candidates, organization of interview panels, placement, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UNOPS rules and procedures.
- Oversight of recruitment of UNOPS project personnel.
- Information and advice to UNOPS staff on the conditions of service, duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations.
- Management of contracts in and outside OneUNOPS. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through OneUNOPS.
- Support to management of International staff entitlements and position funding delegated to the HR Unit.
- Development and management of rosters.
- Information and supports planning of Somalia Office staffing needs for inclusion in the staffing table.
- Liaison with HR Copenhagen as required by Standard Operating Procedures.
- Liaison with other UN agencies as and when appropriate to ensure consistency with other UN–wide regulations and rules.
- Preparation and/or review of human resources submission requests to HQCPC, in accordance with relevant Procurement/HR guidelines.
- Assistance in the planning and development of the HR components of the office annual report.
3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
- Support to the implementation of the protocol for performance appraisal process, facilitation of the process.
- Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management.
- Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
- Implementation of strategic staffing policies in line with career development.
4. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
- Organization of training for the Somalia staff on HR-related topics.
- Sound contributions to knowledge networks and communities of practice.
- Synthesis of lessons learnt and best practices in human resources.
Education
Languages
Fluency in written and oral English and the language of the duty station required. Knowledge of second UN working language desirable.
Experience
2 years or more of relevant experience at the national or international level in providing HR advisory services and/or management or administration of human resources.
- Experience in the usage of computers and/or office software packages (MS Office 2010 and/or newer versions) is required;
- PRINCE2 Foundation Certificate is desired;
- Experience in a conflict/post-conflict environment is highly advantageous, prior experience in Somalia is an asset;
- Knowledge of UN/UNOPS HR rules and regulations, policies and procedures is an advantage;
- Flexibility and adaptability to work under pressure and meet specific deadlines is desired;
- Ability to work in a multicultural environment is desired.
Competencies
| Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. |
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Functional competencies
- HR Planning ( 2 years)
- Recruitment and Selection ( 2 years)
- MS Office ( 2 years)
- Contract Management
- Formulation of Standard Operating Procedures
- Hardship experience
- International exposure
- Strategic Analysis and Planning
- Public Relations
- Advisory Services
Contract type, level and duration
Contract level: LICA 8
Contract duration: 1 Year, with possibility of extension subject to satisfactory performance and funds availability.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Background Information - East Africa Hub (EAH)
Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple ‘operational’ projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.
Somalia Office
The UNOPS Somalia Office presently manages a significant portfolio of projects in Somalia and has its direct representational and oversight functions in Somalia, while maintaining a technical and administrative support capacity at the hub level in Nairobi. UNOPS works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes.
However, we have found similar vacancies for you:
Operations Team Leader(Social Infrastructure) RH Cairo
Programme Officer (Business Process Innovation and Data)
Human Resources Assistant
Human Resources Officer, NO-B, Bangui, République Centrafricaine, #125302, Req 571065.
