HR Assistant (Yemeni Nationals)
Aden
- Organization: DRC - Danish Refugee Council
- Location: Aden
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Human Resources
- Administrative support
- Closing Date: Closed
Job
Description
Title: HR Assistant
Location:
DRC Aden
Report to: HR and Administration Officer
Start of Contract: As soon as possible
Background and
purpose
The Danish Refugee Council (DRC) has been providing relief and
development services in the Horn of Africa since 1997. Using a protection of
human rights framework, DRC has mainly focused on Somalis who are displaced by
conflict. Programmes include protection, livelihoods, food and NFI
distribution, water and sanitation, and advocacy amongst others. DRC Yemen has
been providing relief and development services in Yemen since 2008. DRC has
mainly focused on refugees and migrants displaced by conflict and natural
disasters.
Under the supervision of HR /Admin Officer, The HR and
Administration Assistant is responsible for performing general human resources
and administration functions, and play a key role in the overall HR functions
including staff recruitment, contracts preparations, staff leaves/attendance
and time-sheets tracking. The HR and Administration Assistant plays a key
role in supporting DRC Yemen, Sana’a program’s staffing needs and works closely
with HR/Admin Officer to comply with Programme and Operations requirements.
Key
responsibilities
Compilation of Administration and Hunan Resources Key Performance indicators.
Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
Assist in ensuring staff compliance with human resources polices, as per DRC’s HR manual.
Responsible for the office supplies.
Ensure that leave, recruitment and training trackers are updated on a regular basis.
Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
Assist in communicating with interview candidates and scheduling for tests and interviews.
Prepare employee contracts.
Maintain confidentiality and safety of all personnel and recruitment documents.
Responsible for ensuring the following are accurate, complete and up to date: -personnel files, administration of health insurance scheme, social security,
Assist managers and staff on effective performance management and administer the collation of performance management documentation
Ensure new staff receive an appropriate orientation and induction.
Ensure clearance and debriefing is carried out for exiting staff.
Any other related duties as /when assigned by supervisor.
Qualifications
and Experience
University degree in a
relevant subject; at least one years of professional experience in a similar
position; good command of English (written, read, and spoken); good computer
skills (MS Word and MS Excel); able to work under pressure; excellent
organizational skills; excellent, interpersonal and communication skills;
experience and willingness to travel to field offices; relevant NGO experience
is a preferable.
Terms
and Conditions
The proposed employment conditions are based
on DRC policy and Yemeni labor law. The selected candidate shall perform his/her
duties in compliance with the DRC Code of Conduct and procedures at all times.
This vacancy is now closed.
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