Administrative Assistant

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Roll Back Malaria Partnership is hosted by UNOPS in Geneva, Switzerland.

The RBM Partnership is a global health initiative created to implement coordinated action against malaria. It mobilizes for action and resources and forges consensus among partners. The Partnership is composed of a multitude of partners, including malaria endemic countries, their bilateral and multilateral development partners, the private sector, nongovernmental and community-based organizations, foundations, and research and academic institutions. The partners join the RBM Partnership on a voluntary basis through their commitment a malaria free world.

The past fifteen years have seen tremendous gains in reducing the burden of disease and progressing towards malaria elimination. Between 2000 and 2015, global malaria incidence fell by 37 percent and mortality rates by 60 percent. Over 6.2 million deaths were averted, primarily among children less than five years of age. Expansions in financing, strong political commitments, novel diagnostic and preventative measures, and multi-sectoral co-ordination have facilitated this progress. Since 1998, the Roll Back Malaria Partnership (RBM) has been central to the global fight against malaria. It has been essential to mobilizing these unprecedented resources and scaled up innovative interventions and to put the world on to a path of eliminating malaria.

This position is based at the Roll Back Malaria Secretariat in Geneva and the incumbent of this position will report to the Country/Regional Support Partner Committee Manager (CRSPCM). She/he will support the CRSPSM with daily operations of the Country/Regional Support Partner Committee.  

Summary of key functions:

Effective communications and administrative support to CRSPC Manager

Effective support in preparation of the CRSPC activities

Facilitation of knowledge building and management

Provision of support to the RBM Secretariat team members to help delivery RBM Partnership results

Ensuring provision of effective communications and administrative support to CRSCP Manager as follows:

Ensures an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for RBM office and external partners

Establishment of an effective network and exchange of information with partners and adherence to appropriate protocol and correspondence guidelines when communicating with the partners;

Providing background materials and information and propose solutions to queries from within and outside the office, by using appropriate technology and electronic systems and tools

Type, edit for language and grammar, correct and format, in accordance with the partnership and departmental styles, technical reports and documents, tabular materials

Handling and maintaining policy, confidential and general management files, including all correspondence  for CRSCP Manager’s signature, clearance and further action.

Management of CRSCP Manager’s missions and representation schedule, as well as related travel arrangements

Support the CRSPC Manager by and  preparing briefing materials for appointments, meetings and missions, as well as coordinating such requests and taking minutes

Complete critical aspects of deliverables with a hands-on approach, that facilitate the CRSPC Manager’s ability to effectively lead the RBM processes;

Replace other support staff as required.

Organize conference calls for other Partner Committee Managers when requested

Provision of all other related tasks for the CRSPSM and the Partner Committee Managers (and Committees) as required/needed;

Assisting in the preparation of the CRSPC thematic workshops, conferences and other events as follows:

Preparation of relevant documents for the workshop, in assistance with CRSPC Manager and the CRSPC co-chairs

Perform general correspondence with the participants and facilitation of travel if required

Contributing to the logistics preparation of the workshop and engage with the suppliers as needed and if required

Provision of other related tasks for the preparation of CRSPC activities as delegated by the CRSPC Manager and the CRSPC co-chairs

Contribute to and organize events for other Partner Committees if requested

Contributes to knowledge building and knowledge sharing, focusing on achievement of the following results:
Stay abreast of changes and updates to relevant UNOPS Organizational Directives and Instructions and alert the CRSCP Manager to said changes.

Sound contributions to knowledge networks and communities of practice.

Minimum 5 years of experience in operational, administrative services, external relations, public affairs or international development cooperation.  A bachelor’s degree in business / public administration, management, social sciences, law, international affairs or related fields with 1 year of relevant experience, or a Master’s degree may be accepted in lieu of the required years of relevant experience.

Experience in development and/or humanitarian affairs coordination is desired

Experience in public information and demonstration of good communications skills is desired;

Experience working in a multicultural environment is desired;

Fluency in oral and written English is essential;

Working knowledge of French is desired.

Knowledge of other UN language/s would be an asset.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.