Grant and MEAL Coordinator

Kampala

Organization: DRC - Danish Refugee Council
Location: Kampala
Grade: Level not specified - Level not specified
Occupational Groups:
Closing Date: Closed

BACKGROUND

The Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. In Uganda, the DRC programme provides comprehensive assistance and protection to refugees and other vulnerable populations, supports durable solutions to protracted displacement and works to reduce armed violence (for more information go to www.drc.dk).

All projects implemented by DRC are monitored / evaluated in accordance to Monitoring, Evaluation and Learning policy

ABOUT ECHO PROJECT

The Danish Refugee Council (DRC) is presently leading a Consortium of four NGOs (DRC, LWF, Windle Trust Uganda and REACH) which has been selected to implement a program in West Nile to provide lifesaving and sustainable WASH, livelihoods and education services to South Sudanese refugees and surrounding host communities. The Consortium is implementing a 1-year project funded under the European Commission, European Civil Protection and Humanitarian Aid Operations – ECHO, to respond to refugee settlements and host communities in West Nile of Uganda.

PURPOSE

The Grant and MEAL Coordinator is responsible for ensuring grants compliance as per the DRC and donor policies and regulations. She/he will ensure grant reports to each specific Donor are produced within deadline. She/he will ensure day to day financial and grants support to the implementation of the Consortium projects and other projects as required. The Grant and MEAL coordinator will also supports the monitoring, evaluation and learning of the project implemented in Consortium in all locations. The MEAL Coordinator will support impact assessment work for such Project and ensure that impact narratives are communicated to key stakeholders

KEY DUTIES AND RESPONSIBILITIES:

1. Grant management

Disseminate relevant and required conditions of the grants to the project owners and other responsible.
Coordinate with the Area Managersand Consortium partners to ensure that funds are being spent correctly as per the regulation of the grant and reports are produced timely.
Establish the specific requirements of the all grants and ensure these are followed by the various stakeholder involved in implementation of the project grants.
Support internal and external audits and project verifications.
Ensure recommendations from audit reports related to program are implemented in collaboration with the program managers.
Participate in the budget follow up meeting and support in monitoring budget burn rates and recommend appropriate action on any significant variances (+/-10%). Notify Area Managers of any red flag in expenditure levels.

2. Reporting

Ensure that narrative and financial reports are prepared by the relevant responsible person before the deadline and is consolidated. Strictly ensure that Donor deadlines are adhered to.
Send frequent reminders of Donor reporting deadlines well in advance to the project owners and other stakeholders.
Consolidate and QA the reports provided by the stakeholders and send it to Donor.
Document the submitted reports both in physical files and electronic archives.
Ensure correct format, forms and other annexes are complete before sending the reports to Donors.

3. Monitoring Evaluation and Learning

Contribute to development and maintenance of overall M&E frameworks/system for project implemented in Consortium in accordance with DRC minimum operational procedures for MEL and DRC evaluation policy and in collaboration with partners
Participate in and lead data collection in the field
Facilitate training of data collectors and relevant country staff on M&E
Support and facilitate data analysis
Support monthly and quarterly reporting (specifically aggregation of outputs)
Responsible for development of M&E plans for all projects at inception
Management of data entry, data store and databases for all M&E data
Responsible for implementation of M&E plans, including management of outcome and impact assessment and Produce impact monitoring reports for Consortia’s internal use as well as for Donor reporting for each project cycle
Ensure dissemination of findings from evaluations
Plan and develop detailed data collection tools, ensure that data collection is scientific, and defendable.
Undertake field-monitoring missions to assess progress of the project implementation using standard monitoring and evaluation tools and methodologies.
Provide appropriate and facilitative administrative follow-up actions to ensure effective application of monitoring and reporting tools
Support the project Managers in facilitating assessments and studies led by external consultant.
Ensure the compilation of human stories and other printed materials to assist the visibility of projects in collaboration with Communication and Advocacy Coordinator.
Participate in/take lead in documenting of all learning initiatives of the consortium by compiling lessons learnt ,promising practices and best practices

ABOUT YOU

The desired candidate must be able to conceptualize and articulate DRC vision and have the strong oral and written communication skill required to translate the vision into tangible action. The incumbent is expected to have extensive donor, government and partner engagement experiences.

Experience and understanding of refugee and displacement issues is an advantage and ideally the candidate will have a good understanding of the region.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

i. Striving for excellence: You focus on reaching results in a fast paced environment

ii. Collaborating: You lead initiatives and processes by involving relevant parties and encouraging feedback.

iii. Taking the lead: You take ownership and initiative while setting high standards

iv. Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively

v. Demonstrating integrity: You act in line with DRC’s vision and values.

QUALIFICATIONS

Degree in social planning, development studies, monitoring and evaluation or any other relevant education background.
At least 5 years work experience in Grants and Meal management position in INGOs
Excellent knowledge in Monitoring and evaluation system and processes.
Knowledge and experience of working with Echo and DFID.
Possess strong analytical and conceptual skills.
Proactive, stable and robust character and a good team player.
Excellent communication skills, calm and a good sense of humor.
Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
Excellent verbal and written communication skills in English

GENERAL

Commitments:

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework into the work of DRC

CONDITIONS

Availability: Immediately

Duty station: Kampala-Uganda with frequent travel to field locations (50%)

Reporting: this position reports to ECHO consortium manager.

Contract: 1 year contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of National staff.

HOW TO APPLY:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than 31st July 2017.

If you have questions or are facing problems with the online application process, please contact job@drc.dk.

For general information about the Danish Refugee Council, please consult www.drc.dk.

This vacancy is now closed.
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