Liaison Officer

Nairobi | Kenya

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) was awarded a World Bank funded Project titled – Feasibility Studies and Preliminary Engineering Designs for Urban and Community Roads in Mogadishu, Urban Roads in Garowe, Solid Waste and Liquid Waste Management in Hargeisa.

This Project is part of the Urban Investment Planning Project (UIPP) and includes three components for UNOPS to provide project management and engineering services.

The three components that require UNOPS inputs are as follows:-

Component A – Feasibility Study and Preliminary Engineering designs for Community Roads in 17 districts of Mogadishu.

Component B – Feasibility Study and Preliminary engineering designs for Urban Roads in Mogadishu (approximately 17km) and Garowe (approximately 26 km) and Solid Waste and Liquid Waste SW/LW Management in Hargeisa.

Component C – Management, Oversight and Quality Assurance

Under these components, the initial feasibility study report conducted social assessments to interact with the local communities through the UNOPS Project Team composition - Consultant Community Organizer's and the Municipality/District Community Leaders. The partner Consultants (APEX and IPE Global) developed a tool that determined road section priorities for possible investments, and interacted with the municipal officials, district leaders and the communities for the identification and project agreements.

A team of 3 UNOPS National Technical Liaison Counterparts was hired, based in South Central, Somaliland and Puntland respectively. As well as the Consultant’s Community Experts, other key stakeholders such as the World Bank, and other related projects such as ‘Transition Initiatives for Stabilization Plus (TIS+)’ and the Municipal Governments were regularly involved and close working relationships were developed for the Project.

Supplemental Scope of Work

  1. Bid Document Preparation

UNOPS is to prepare a standard set of bidding documents required for the Mogadishu community / secondary and urban roads, leading immediately thereafter to the procurement for the construction of the roads works.  The bidding documents are to be based on World Bank Standard Bidding Documents.

The bid documentation is to include all of the works that have had preliminary engineering designs prepared under the original Agreement between UNOPS and World Bank, and supplement these PEDs with the additional engineering inputs required to transform the PEDs into final designs drawings, associated bills of quantities, engineers’ estimated costs, and the full package of bidding documents including the technical specifications.  
       2. The scoping work in Baidoa and Kismayo will encompass three primary elements:

(i) Assess the adequacy of the current water supply resources and determine the level of additional customers which can be accommodated under the existing water resources, as well as any identify additional water resources which might be developed to accommodate for increased levels of inflow of displaced persons

(ii)Develop plans and basic designs for the construction of camps to accommodate significant numbers of incoming returnees to Somalia. 

(iii) Assess and identify priorities for roads investment 

Functional Responsibilities

  • Support the Project Manager in the collection and transcribing of relevant information from the local community and municipality during field and/or office visits and meetings.
  • Support the Project Manager with the preparation of briefings, during and after clearance activities as required.
  • Support the Project Manager in following up on contractor’s reports, and follow up recommendations on the reports submitted.
  • Alert the Project Manager on local issues which may affect the project in terms of reporting.
  • Support in the preparation, coordination and documentation of UIPP/URRP workshops/meetings during project implementation.
  • Support the Project Manager, the Consultants and Municipalities with preparations for UIPP meetings and conferences, organizing in-country consultation meetings with relevant agencies in collaboration with the country office in Somalia.
  • Support in all aspects of work related to the country’s participation in the WB-UIPP program.
  • Meets regularly with the project team to receive information and provide feedback. The exact frequency will be determined by the UNOPS Project Manager and may vary depending on the status of the project and availability of the Project members.
  • Support Project Manager in the review documents prepared by the Consultants for community participation and investments, i.e. presentations, work procedures, surveys, reports etc and gives any recommendations for improvement.
  • Support the Project Manager in preparation of bid documents.
  • Liaise with the BRA, the World Bank, and other stakeholders in ensuring that all parties are updated about the project
  • Support the Project Manager in preparation of monthly internal and donor reports.
  • Preparation of Terms of Reference (ToR) for required inputs in the project (staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.), with expert and/or client support as required;
  • Support to consultants in the course of their assignment, preparation of their reports, and compilation for submission to the client.
  • Perform other duties as assigned by the Project Manager or other UNOPS EAH Senior Management.

Monitoring and Progress Controls

Based on the consolidated Project Work Plan, the Liaison Officer will use this to monitor and report the progress of the Consultants delivery. Monthly Progress Reports are to be prepared by the Liaison Officer for submission to the Project Manager to track and confirm the status of the community development work performed under the Project. The format and time for submission of the Reports will be given by the Project Manager. The Liaison Officer will support the Project Manager in ensuring that the deliverable's of the Consultants will be received according to the schedule as indicated in the Project Work plan. 

Education

A Bachelor's Degree in Community Development, Monitoring and Evaluation, Research, Political / Security / Development Studies or other relevant discipline and related courses is required. An advanced degree in the above subjects is an advantage.

Experience

At least two (2) years minimum work experience in project development with focus particularly in community level and coordination with private or public sector organizations is required.
Previous work in a project management and monitoring and evaluation is desirable.

Skills
  • Analysis/Feasibility Studies (2 years)
  • Communications Strategy Development (2 years)
  • Community Affairs (2 years)
  • Communications Strategy Implementation (2 years)
  • Advisory Services (2 years)
  • UN / International Organization Experience

Languages

Fluency in English is required. 
Knowledge in any other UN language is desired.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local Individual Contractual Agreement
Contract level: LICA 8
Contract duration: Up until 31st December 2017 with possibility of extension subject to availability of funds and satisfactory performance

This position is open to Kenyan Nationals or holders of a valid Kenyan work permit

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

UNOPS - East Africa Hub

Located in Nairobi, Kenya, UNOPS East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established operations center in South Sudan, an office in Somalia and a portfolio of multiple transactional, procurement and infrastructure projects in Tanzania, Burundi, Uganda, Kenya and several Atlantic and Indian Ocean island states.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Nairobi | Kenya
  • Grade: LICA-8, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2017-07-31

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