Consultancy: SWOT Analysis of existing identification registration systems in Kenya, UNICEF Kenya

Nairobi

The overall goal of this consultancy is to compile a comprehensive analytical report on existing identity registration system in Kenya including birth registration of a child considering current government practices, birth registration coverage, obstacles, gaps and good practices. The consultancy will also highlight the quality of existing data and will assess the correlation between different existing identify databases’ duplications and inconsistencies.

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For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Background and Justification 

Kenya’s population is estimated at 46 million (KNBS 2015). Over 51 per cent are children aged between 0-18 years and 24 per cent are adolescents aged 10-19 years (9.2 million – 49 per cent male; 51 per cent female).  The child poverty study (UNICEF and KNBS 2016) estimated the number of children severely deprived of access to basic services at 9.5 million (45 percent) with a slight improvement compared to 2009 (55 percent). The highest deprivations are noted in the arid and semi-arid counties (ASAL). For children living in rural hard to reach areas and urban informal settlements, the report also highlighted inequitable access to social services such as access to water, education, health services, protection, food security and national social safety net programmes. 

Article 8 of the Convention on the Rights of the Child clearly states the “(…) right of the child to preserve his or her identity, including nationality, name and family relations (…)”.According to the 2016 Economic survey only 64 per cent of children have been issued with a birth registration certificate in Kenya. The low coverage in civil registration has a significant negative impact on child survival and development as it prevents children and adolescent’s access to basic services. Constructive efforts have been made by different government line ministries to streamline identification systems in Kenya. For example, the Ministry of ICT/Ministry of Education tested the Unique Identifier System for students. The Civil Registration Department (CRS) is responsible for the birth and death registration. The Ministry of Interior database on the Integrated Population Registration System (IPRS) is commonly known as “single source of truth for all the registration”. Despite all efforts, there are duplication of efforts and therefore an emergence of various identification databases, including child registration. The overall civil registration and vital statistics system are fragmented and uncoordinated. 

The lack of harmonized identification system in Kenya is directly affecting Kenya’s social protection system which is composed of a variety of schemes including health insurance (NHIF), social security (NSSF) pension insurance and social safety nets (National Social Safety Net Programmes). The national social safety nets programmes cover over 1 million households (equivalent of 5 million individuals and 2 million children under 18 years) representing over 20% of the lowest wealth quintile. The main challenges faced by the national safety nets programme is the low coverage of birth registration and identity which prevents potential beneficiaries to access the programme. Also the lack of linkages with other social and economic sector limit the effectiveness of the programme on reducing the multidimensional poverty.    

With the complex level of child deprivations in Kenya, innovations to reduce inequalities are seen as the major approach to improve equity and reduce vulnerability for children. Recognizing the transformational potential of modern 21st century identification systems for the delivery of basic services the vulnerable children, UNICEF Kenya in partnership with the Ministry of Information Communication and Technology, ICT Authority, Ministry of Interior, Ministry of Education will support the development of a national Unified Electronic Registry System (known as Unique Identifier here onwards) that will enable all Kenyans, particularly vulnerable children, with a unique identifier to facilitate access to basic social services. 

On May 30 2017, the Ministry of Information, Communications and Technology invited representatives from different government line ministries working on registration or identification systems in Kenya for a half-day workshop to discuss the implementation of the Unique Identifier for children in Kenya. Based on the recommendations from the participating members from the Ministry of Education, Ministry of Interior and others, Ministry of ICT formally requested UNICEF Kenya for technical assistance to carry out an analysis of existing identity registration systems in Kenya.

 Scope of Work 

  1. Goal and Objective: 

The consultancy is initiated with a view to strengthen UNICEF Kenya’s interventions and advocacy for equitable access to social services like education, health, protection and food security for children through the introduction of a unique identifier for children ultimately resulting in increasing the total coverage of children being registered at birth in line with the Convention on the Rights of the Child. As UNICEF Kenya is in the process of hiring a dedicated birth registration consultant, this particular function will complement the latter with cross sectoral linkages to the government registration systems that use birth registration as the primary source of information.

The overall goal of this consultancy is to compile a comprehensive analytical report on existing identity registration system in Kenya including birth registration of a child considering current government practices, birth registration coverage, obstacles, gaps and good practices. The consultancy will also highlight the quality of existing data and will assess the correlation between different existing identify databases’ duplications and inconsistencies.

The birth register is the foundational record upon which the Unique Identifier for children will be generated.  Birth registration is however only the first step in a civil registration process which includes marriage and death notifications. The consultancy will also assess marriage and death registrations and its linkages in the existing government databases.

Therefore, in close co-ordination with the Ministry of ICT, the Ministry of Education, the Ministry of Interior, the UNICEF Kenya Country office seeks a national consultant to conduct an in-depth SWOT analysis of the existing identity registration systems in Kenya. The comprehensive report will support the conceptualization of introducing a Unique Identifier for children in Kenya.  

  1. Expected Results
    1. A comprehensive and inclusive mapping, analytical review and SWOT analysis of existing registration and identification systems in Kenya.
    2. Systematic documentation and visualization of different types of identification a child is issued from birth to his/her adulthood.
    3. Focused analysis of gaps and duplication of identity systems in Kenya.
    4. Based on the SWOT analysis, recommendations and way forward for rolling out the Unique Identifier for Children in Kenya.
    5. Validation workshop organized.
  2. Activities and Tasks:  
    1. Stocktaking and analysis:
      1. Information collection on existing identity registration systems:
        1. Map existing Kenya based identity and registrations systems from a child’s birth to adulthood.
        2. Identify strategic partners (NGOs, private sectors) for unique identity systems in Kenya and document record “Who is doing what, where and when (4W)” on identity registration systems in Kenya.
        3. Conduct in-depth interviews with key internal and external stakeholders at national and county levels.
      2. SWOT Analysis: Based on above insights, conduct in-depth SWOT analysis with particular focus on
        1. Identifying  birth registration “champions” (governments, partners, operations or colleagues)  who have developed and implemented successful identification systems in Kenya including birth registration initiatives for children
        2. Birth registration coverage for children  and national legal frameworks for birth registration in Kenya
        3. How identity registration databases are related to birth registration and to each other
        4. Existing gaps, duplication, correlations or disjoints between existing digital registration systems across different government line ministries.
        5. Field, country or regional practices related to identification and registration (for  new born and late registration) and selecting and  documenting promising or effective practices
        6. Obstacles (legal, operational, capacities, staffing, cultural, emergencies etc.) in respect to identity registration systems including birth registrations.
        7. Partnerships, in particular with national civil registration authorities as well as regional organizations
      3. Identify opportunities to develop Ministry of ICT programs on Unique Identifier for children in Kenya by:
        1. Providing different models of possible identification systems along with an assessment of their respective strength, weaknesses opportunities and threats (SWOT)
        2. Detailing estimated financial costings for the model for national and sub national level roll out.
      4. Compilation of results:
        1. Preparation of a comprehensive report which presents the results of the stock-taking exercise, inter and intra system analysis and linkages, current gaps and potential partnerships with clear programmatic recommendations and conclusions
    2. Organise consultation/validation workshop: Organize 1 day workshop to present findings highlighting gaps in the existing systems to the relevant stakeholders
      1. Organization:  Prepare relevant material (initial concept note, agenda etc.) and the different sessions in order to facilitate the exchange of good practices with primary focus on gaps and duplications.
      2. Facilitation: Act as the main facilitator during the workshop and identify speakers for other sessions from relevant line ministries or external experts.
      3. Follow up: Finalize a workshop report, document good practices and opportunities identified.
      4. Final report: Revise consultancy report based on the participants’ feedback and recommendations for the way forward.
  3. Work relationships: 

The consultant will work under the supervision of the Information Management Specialist (Innovation Lead) in UNICEF Kenya. The consultant will work directly and engage with the Government of Kenya Ministry of Information Communication Technologies regularly liaising with line ministries like Ministry of Interior, Ministry of Health, Ministry of Education and others. 

Travel: The consultancy is primarily Nairobi Based. Any subsequent travel will be based on the discussion with the Ministry of ICT and the consultant. UNICEF will not provide additional resources for travel on top of the agreed consultancy terms and conditions. 

  1. Outputs/Deliverables:  
    1. An approved inception report work plan agreed with the Ministry of Information Communication and Technologies and UNICEF within 1 week of commencement of consultancy.
    2.  Comprehensive documentation and analytical report on existing registration systems in Kenya.
    3. Who What Where When mapping matrix summarizing different intensification systems in Kenya
    4. Detailed compilation of identified gaps in the current identification system across different line ministries.
    5. Facilitated Stakeholders consultation workshop with special focus on the identified gaps and agree on strategic way forward for Unique Identifier System for children in Kenya.

 Payment Schedule 

Deliverables

Duration (Estimated # of days or months)

Timeline/Deadline

Schedule of Payment

Inception report

5 days

08/08/2017

20%

Stocktaking and Analysis

20 days

06/10/2017

Nil

Compilation of results

10 days

20/10/2017

Nil

Validation Workshop

3 days

25/19/2017

Nil

Finalization and hand over of Report to the inter-ministerial taskforce  led by Ministry of ICT

2 days

31/10/2017

80%

Note: Due to the nature of the consultancy, the first payment of 20 per cent of the total consultancy will be made upon successful completion and agreement of the inception report. The final payment will be made upon overall successful completion and delivery of the expected results based on the ToR.

Required qualifications, desired competencies, technical background and experience

 

  1. Advance university degree in Social Science, economics, statistics, anthropology, International relations, political science, international finance, public relations, media, communication or other relevant disciplines
  2. Minimum 8 years of relevant professional work experience 
  3. Experience in working with government line ministries in civil registration/or birth registration or related programmes.
  4. Demonstrated experience in research and policy/legal analysis.
  5. Practical experience in strategic planning, policy and strategy formulation
  6. Strong analytical and drafting skills.
  7. Strong facilitation skills and demonstrated experience in leading workshops in an international context.
  8. Fluency in spoken and written English.

 

 

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Nairobi
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Children's rights (health and protection)
  • Closing Date: 2017-08-28

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