Procurement Officer - Beirut (Lebanese Nationals Only) - Lebanon

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships. 

1. Role and Responsibilities:

    

   The Procurement Officer is responsible for handling NRC country office day-to-day procurement activities, following the set policies and procedures, guidelines, and practices.

   General Responsibilities:

   1. Implement NRC standard procurement practices and procedures, and maintain records for audit as per set standards.
   2. Establish and maintain a good professional working relationship with suppliers.
   3. Ensure that all purchased goods are of NRC standards and fit as per requirements.
   4. Support all staff on NRC procurement policies and procedures.
   5. Produce regular and accurate reports in relation to procurement activities as required and in a timely manner.
   6. Ensure proper filing and archiving for all related procurement documents.
   7. Conduct market surveys when necessary.
   8. Provide back-up and support when required to the Logistics team for non-procurement activities.

       

      Specific Responsibilities:

• Procure the required quotations as per NRC policies and procedures, analyse the contents and provide recommendations, and prepare the Bid Analysis meeting including all relevant all information properly documented.
• Prepare request for quotations and invitations for bids as part of initiating new tenders.
• Liaise and coordinate with the relevant parties regarding delivery of supplies and keep them informed of any changes in a timely manner.
• Identify and maintain an accurate and up-to-date supplier information database for the regularly purchased items
• Ensure to remain updated on local market conditions and spread relevant information to all concerned parties when applicable.
• Track requisitions and ongoing procurements using the related tracking sheets and take corrective measures when necessary.
• Keep track of all contracts and long-term agreements related to NRC Lebanon operations.

   

  Critical Interfaces:

• Logistics Coordinator
• Beirut Procurement Team
• Finance Team
• Field Logistics Teams when coordination for a certain type of procurement is needed or when sharing suppliers/contractor contact details from the database.
• NRC Lebanon suppliers and contractors

   

  1. Competencies:

1. Professional competencies:

    

• Bachelor degree in business or any relevant field
• Minimum 1-2 years of experience in procurement and contracts management; preferably within a humanitarian context

• Proven knowledge and experience of international supply chain operations
  • Proficient in MS Office applications
  • Fluent in Arabic and English, both written and spoken

     

    1. Behavioral Competencies:

• Working with People
• Planning and Delivering Results
• Communicating with Impact and Respect
• Analysing
• Coping with Change
• Handling Insecure Environments