HR/ Admin Assistant ( National Position) Al-Dhalea - Yemen

AlDhalea

To provide an efficient Administrative support & HR Assistance for the Program activities in NRC Al Dhalea Office.

Job description

  • Ensure office reception is well managed, organized and attended to, at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, etc.).
  • Ensure that the office stationary, office supplies and guesthouse supplies are order on time that involves raising purchasing requests.
  • Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
  • Ensure that the telephone bills, electricity and water bills are paid on time for the office, guest house and other compounds in collaboration with the finance team.
  • Be responsible for organizing NRC events such as seminars, meetings and workshops.
  • Assist on the process of visa, work permit and TAR and other travel documents for staff traveling or arriving from abroad.
  • Keep record of all stationeries/stocks used in the office and produce monthly stationery stock reports;
  • Facilitation of office building, premises and equipment maintenance and repair.
  • Guest house management (repairs, maintenance, supplies etc.).
  • Be responsible for all lease agreement and service contracts and liaise with finance to ensure timely renewals of Agreements as well process payment of utilities, lease agreements, telephone bills, casual labors, hotel invoices, travel agency invoices, etc.
  • Maintain an update tracker of office & guesthouse rental and other payments.
  • Day to day management of the guesthouse and office including direct supervision of cleaners.
  • Assist in filing, preparing and keeping updated database of all admin activities and NRC contact list regularly.
  • To report all administration activities in weekly/ monthly basis to the line manager.

Qualifications

  • Bachelor Degree in Management, HR or related field of study.
  • Minimum of 1 years’ experience from working as a Admin Assistant/HR Assistant in a humanitarian/recovery context.
  • Previous experience from working in complex and volatile contexts.
  • Documented results related to the position’s responsibilities.
  • Fluency in English Language.

Education field

  • Administration / Organisation / Management

Education level

  • College / University, Bachelor's degree

Personal qualities

  • Keen sense of compliance with policy and procedure.
  • Handling insecure environment.
  • Planning and delivering results.
  • Empowering and building trust.
  • Strong organizational and logistical skills.
  • Ability and willingness to work in challenging conditions.
  • Good computer and English skills.

Language

  • Arabic
  • English

We offer

  • 4 months Contract with possibility of extension subject to funds.

  • Local candidates from AlDhalea Governorate are highly encouraged to apply .

  • Female candidates are highly encouraged to apply .

Miscellaneous info

  • Travel: Some travelling must be expected
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: NRC - Norwegian Refugee Council
  • Location: AlDhalea
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Human Resources
    • Operations and Administrations
    • Administrative support
    • Emergency Aid and Response
    • Human Resources
  • Closing Date: 2017-08-26

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