Associate - Governance & Strategy/Partnerships/Communications

POSITION SUMMARY

The Associate will work with the Directors of Governance and Strategy / Partnerships / Communications(SPC) to support effective operations of their departments. The Associate will be responsible for a combination of technical support and administrative tasks.

PURPOSE

The Associate will assist the departments by supporting tasks related to technical and administrative management for the Office, editing and designing publications and other project deliverables, procurement actions, and Departments-led workshops and related project events and activities (e.g., to process travel arrangements and other logistical arrangements).

ENGAGEMENT 

• Engage and support managers for implementation of Governance/SPC department related general managerial, technical and administrative processes;
• Proactively liaise with staff in divisions within GGGI as well as external counterparts in GGGI member countries, research and academic institutions, and other organization with which GGGI collaborates. 

DELIVERY

The main roles and responsibilities of the Associate include:

• Providing administrative, logistical and technical support to the Governance and SPC Directors while working with various ODG teams and staff;
• Coordinating meeting schedules with internal and external stakeholders, preparing official correspondence, attending relevant meetings and drafting minutes, and regularly updating the office calendar (events, travel, and leave);
• Serving as the lead custodian for organizing, processing, recording, controlling, and archiving relevant Governance/SPC documents, including but not limited to approval memos, contracts, log frames, deliverables, reporting documents, knowledge products, and administrative documents for payments, procurement, and financial reporting/audit;
• Collaborate with other units and divisions of GGGI on identified joint activities to ensure integrated delivery as 'One GGGI';
• Supporting the preparation and logistical planning for various events when required (i.e., workshops, trainings, conferences);
• Maintaining current distribution lists, phone/email address lists of project/other contacts;
• Other duties assigned by the Governance/SPC Directors

REQUIREMENTS

QUALIFICATIONS 

• Education: A university degree in economics, public policy, business administration, international relations and/or development, environmental management, or other related disciplines related to green growth, climate change, and/or sustainable development;
• Experience: At least 2 years of professional experience in a relevant sector with a public or private sector organization(s);
• Languages: Fluency in written and spoken English is a must; knowledge of another relevant language (especially Korean) is an asset. 

FUNCTIONAL 

• General understanding of the concept of green growth and sustainable development challenges in developing and emerging countries;
• Team orientation, with excellent interpersonal and communications skills;
• Ability to pay attention to details while not losing the sight of a big picture;
• Experience supporting administrative tasks and using Enterprise Resource Planning (ERP) or similar software platforms is a plus;
• Experience working with developing countries, preferably on policy consultation and project development is a plus;
• Experience with formatting and designing publications using graphic design software such as InDesign, Adobe Illustrator, or Photoshop is an asset; 

CORPORATE

GGGI needs a person who can bring more than knowledge and passion to the role: someone who has the grit and resilience to do this work, someone who is proactive, dynamic, and able to work together with minimal supervision. The successful candidate should be a skillful team member with an ability to interact within and beyond GGGI, a thoughtful communicator, a deep thinker, and a diplomatic change agent who understands the dynamics and tensions in this kind of diverse, global landscape. The individual should be:

• Able to work on multiple tasks with strict deadlines;
• Able to develop new skills and knowledge;
• Ready to anticipate and provide necessary support to the team;
• Able to handle complex multi-stakeholder relationships;
• Able to maintain a high degree of professional integrity;
• Able to effectively communicate, listen to others, and create and promote an environment for open communication; and
• Able to work effectively both independently and in teams with a high degree of cultural/professional diversity.