Human Resources Intern
New York City (United States of America)
UN Women Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Unit/ Project Background:
With guidance and supervision of the Human Resource (HR) Associate and other HR team members, the Recruitment Intern will help manage UN Women intern selection processes and university outreach along with supporting other related projects.
Duties and Responsibilities
Description of Responsibilities & Learning Objectives:
- Insight and hands-on experience in working in a UN national country team and become familiar with working in an International Organization.
- Increase understanding of UN Women’s work and the UN system;
- Increase knowledge and understanding of issues related to quality assurance in recruitment process and the impact;
- Build and develop professional relationships with UN Women colleagues in other units;
- Work as a team member in a multicultural setting;
- Develop project management and evaluation skills;
- Develop intranet content editor skills using Microsoft SharePoint.
- Monitor and respond to queries received in the intern generic inbox in coordination with supervisor;
- Develop templates for standard responses and update FAQs on Intranet Page;
- Provide guidance to hiring mangers on intern selection process;
- Perform a preliminary review of intern’s TORs to ensure they meet corporate standards;
- Review submissions to hire interns and ensure all required documentation is in place before final selection;
- Guide intern applicants through process and respond to queries;
- Engage Business Partners in the internship process whenever intern applicants apply for positions outside of Headquarters
- Maintain a valid spreadsheet of intern data and electronic personnel records and files.
Support outreach activities:
- Support outreach activities including university visits, use of social media, targeted dissemination of intern vacancies.
As required support the HR team on priority project including but not limited to:
- Work with HR team members on refining Internship Programme internal and external web pages in addition to improving other HR online resources;
- Collaborate with HR Learning team in relation to UN Women Intern Programme and activities related to intern community;
- Collaborate with IT, HR Associate, and HR Learning Intern from onboarding to exiting including but not limited to managing email accounts, ground passes, and exit interview procedure;
Core Values and Guiding Principles:
- Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
- Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Respect for diversity:
- Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
- Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity
- Held colleagues and team members accountable for planned goals and competency standards;
- Practiced giving and receiving constructive feedback.
- Proactively informed clients, preventing loss of time and errors;
- Responded to questions, resolved problems, and helped provide accurate information to clients;
- Identified, understood, and addressed client needs.
Commitment to Learning
- Learned about agency, its processes, structure, challenges, and environment;
- Contributed to knowledge sharing.
- Produced communication products (written and oral);
- Interpreted key messages for and from clients with cultural sensitivity.
Planning and Organizing
- Developed work plans;
- Implemented activities in a timely manner, met deadlines.
- Coordinated work and roles with other team members;
- Supported goals of the team;
- Demonstrate informed and transparent decision making.
- Familiarity with human resources and business administration concepts;
- Ability to learn quickly;
- Exceptional attention to detail;
- Proven ability to manage multiple tasks with varying complexity;
- Ability to adapt in a constantly-changing and fast-paced environment;
- Excellent written, verbal, & interpersonal communication skills as well as exemplary customer service skills;
- Ability to work effectively in a team environment;
- Ability to exercise good judgment, use discretion, work with limited supervision;
- A self-starter; able to anticipate issues and propose solutions.
Required Skills and Experience
The below qualifications are required, however you may make changes to the university subject and languages portion.
- The intern must have studies in Human Resources, Business Administration, Public Administration or other similar subject at the university level. Master’s degree students preferred;
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher); be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
- Excellent communication skills (written and oral) in English are required;
- Working knowledge of another UN language a distinct advantage.
Interns are not financially remunerated by UN Women.
- UN Women will only be able to respond to those applications in which there is further interest;
- Selected applicants must provide the internship application, two letters of recommendation, proof of health insurance and school enrollment, passport, and visa (if applicable).
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.