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  • Organization: UNDP - United Nations Development Programme
  • Location: Kabul
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Procurement
    • Women's Empowerment and Gender Mainstreaming
  • Closing Date: 2017-08-26

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Procurement Support Consultant-SSA national

Kabul (Afghanistan)

Background

Under the general guidance of the Operations Manager and the direct supervision of the Procurement Associate, the Procurement Support Consultant provides procurement services in CO ensuring their effectiveness, transparency and integrity. The Procurement Support Consultant promotes a client-focused, quality and results- oriented approach in the Unit.

The Procurement Support Consultant works in close collaboration with the operations, programme and project teams in the CO for resolving procurement-related issues and information delivery

Duties and Responsibilities

Finalizes value-added Initiatives to Procurement and organizes procurement processes focusing on achievement of the following results:

  • Initiate and finalize the mapping of other agencies Long Term Agreements being used by UN Women and finalize the Participatory Level Agreements as required
  • Update the contracts database in SharePoint with existing contract details
  • Update procurement plan in SharePoint
  • Identify the common procurement needs of the office and finalize the contracting for such common procurement through LTAs/other contracts
  • Support organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN-Women rules and regulations.
  • Review procurement records (purchase orders, contracts, etc) for current year to ensure completeness and compliance

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and update of the rosters of suppliers, using the supplier databases received from other UN agencies
  • Update the vendor information currently being used viz. vendor addresses, bank details, email addresses, etc.
  • Establish a system of Proper contract closure

Asset Management function and streamlining of office supplies inventory and automation

  • Tagging of all capital and non-capital assets
  • Verification of non-capital assets
  • Ensure completeness of all loan forms and asset files
  • Completes inventory of office supplies
  • With ICT Associate, finalizes an automated process of issuance and update of office supplies with minimum stock

Any other functions assigned by the Operations Manager

The consultant will be reimbursed on a monthly basis upon completion of deliverables identified in the work plan, which will be prepared at the beginning of the consultancy

Competencies

Functional Competencies:             

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Identifies new and better approaches to work processes and incorporates same in own work
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

  • Uses information/databases/other management systems
  • Provides inputs to the development of simple system components
  • Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1:  Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
  • Prepares timely inputs to reports

Promoting Accountability and Results-Based Management

Level 1.1:  Gathering and disseminating information

  • Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Required Skills and Experience

Education:

Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

5 years of progressively responsible procurement experience is required at the national or international level including in UN organizations. Experience in the usage of computers and office software packages (MS Word, Excel, etc), Atlas literate

Language Requirements:

Fluency in the UN and national language of the duty station

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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