HR Administrator

Ankara

Background

UNDP Turkey Country Office supports implementation of a large number of projects funded through by Government, Bilaterals, IFIs and other international organizations, etc. UNDP Turkey CO, therefore needs to ensure consistency in application of corporate procedures and compliance with UNDP’s corporate human resources benchmarks, indicators/parameters within the context of human resources management of projects.

Under the overall guidance of the Assistant Resident Representative (Operations), and the direct supervision of the Head of Human Resources (HR) Unit, the HR Administrator is responsible for ensuring consistency of HR business processes while ensuring compliance with corporate rules and policies as defined in Programme and Operations Policies and Procedures (POPP) in the area of human resources management as part of project implementation.

 The HR Administrator works in a close collaboration with Project / Programme Personnel and other relevant staff to expedite project implementation and with the Operations staff to seek guidance and solve implementation bottlenecks.

Duties and Responsibilities

 Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

1. Project delivery strategies, plans and budgets developed

  • In close cooperation with cluster leads/project managers, develops project HR strategies and translates these strategies into actionable HR plans as part of project implementation plans. Monitors and updates the progress in implementation periodically.
  • Enters projects HR data into ATLAS. Keeps HR module in the ATLAS updated and accurate.

20

2. Projects recruitments implemented promptly and efficiently according to AWP

  • Works in close cooperation with the cluster leads, project managers and project associates to finalize terms of references,  and vacancy announcements,  while ensuring quality of the  relevant documentation and HR business processes,
  • Organizes and coordinates recruitment and selection processes
  • Implements contract management of due times of contracts, ensuring timely completion of the contracts, timely amendments (when needed) etc.
  • Prepares and updates staffing tables

50

3. Projects implemented in line with UNDP´s rules and regulations and CO policies and procedures in the area of human resources management

  • Performs full compliance with UNDP rules, regulations and operational policies.  Implements CO’s SOPs. Keeps updated on POPP and ensures application of POPP to projects,
  • Contributes to further development of CO operative policies and procedures.
  • Takes corrective action as requires. Identifies exceptions to the standard operating procedures within projects administrative processes, and secures full compliance in close cooperation with the Operations,
  • Disseminates the guidance of the Operations to the projects under the portfolio ensuring consistent implementation of UNDP rules and regulations.
  • Where applicable facilitates implementation of UN or CO-wide policies on safety and security.
  • Provides input for NIM and DIM audit processes.
  • Performs functions as related to the UNDP CO Internal Control Framework
  • ATLAS Role: HR Administrator or other roles as deemed necessary

30

Competencies

Performance Indicators for Evaluation of Results:

  1.  Effective project HR plans finalized and implemented according to AWP and UNDP´s SOP; HR processes implemented in a timely manner; qualitative  documents prepared according to correct formats; managed according to UNDP´s rules and regulations; contracts managed according to due dates.
  2. UNDP’s relevant SOPs followed, ATLAS role performed promptly and correctly.
  3. Satisfactory rating in corporate dashboards or other indicators pertaining to HR administration / management.

Required Skills and Experience

Education:

Masters or Higher Degree                            

(Bachelor Degree with 2 additional years of experience)

Experience:

  • 7-9 years of relevant work experience (SC 7-9)
  • Minimum of 3 years of dedicated HR administration and management experience in the private or public sector or international organizations.

  • Experience in administration of full set of HR processes including vacancy, recruitment and contract management

  • Ability to analyze and interpret data through use of office applications and corporate ERP systems

Language requirements:

Fluent written and spoken English and Turkish

Computer skills:

Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

Nationality:

Turkish

Female candidates are encouraged to apply.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara
  • Grade: SB-4, Service Contract - Junior level
  • Occupational Groups:
    • Human Resources
    • Management, Administration and Finance
  • Closing Date: 2017-09-10

Similar Jobs

73850 - Procurement Analyst (for Indonesian Nationality only) (FOR UN ROSTER)

UNDP - United Nations Development Programme

73845 - Procurement Analyst (for Indonesian Nationality only) (FOR UN ROSTER)

UNDP - United Nations Development Programme

Operations Officer, (NO-A), Asunción, Paraguay

UNICEF - United Nations Children’s Fund

73687 - Communications Analyst (for Indonesian nationality only) (FOR UN ROSTER)

UNDP - United Nations Development Programme

Human Resources Analyst and Learning Manager (NOA - Haiti)

UNDP - United Nations Development Programme