Supply & Logistics Consultant based in Suva, Fiji (6 months)

Suva

The UNICEF Pacific Office in Suva, Fiji is seeking to engage a consultant to provide technical assistance in further strengthening the supply and logistics preparedness capacity in the Multi- country office

Download File External Final TOR SupplyLods Consultant.docx

 

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Background:

The growing number of affected people in need of humanitarian assistance every year and the need to provide life-saving assistance more quickly and cost-effectively have spurred UNICEF to give emphasis on emergency response preparedness.  UNICEF recently issued a Guidance Note and the associated Procedure on Preparedness for Emergency Response.  The guidance describes the preparedness planning process and actions all UNICEF offices should undertake, starting from a ten-point checklist of Minimum Preparedness Actions and Standards (MPAs/MPS). One of these MPA is- #8 enhance UNICEF ability to quickly deliver supplies.

Supply and logistics are particularly challenging to UNICEF Pacific as it covers 14 countries consisting of small islands and atolls spread out in a vast area with small markets and limited capacities. UNICEF Pacific maintains pre-positioned supplies in four countries where it has offices, namely Suva in Fiji, Honiara in Solomon Islands, Port-Vila in Vanuatu and Tarawa in Kiribati.  It also relies on the local markets as well as other country offices, e.g. the Philippines and China and the Supply Division in Copenhagen for its emergency supplies.

Purpose of Assignment: 

The purpose of the consultancy is to provide technical assistance in further strengthening the supply and logistics preparedness capacity of UNICEF Pacific Multi-Country Office.

Scope of Work/ Work Assignments: 

Under the direct supervision of the Chief of Operations and in coordination with the UNICEF Pacific MCO Supply and Logistics and Emergency Teams, the consultant has the following tasks that cover 6 countries- Fiji, Solomon Islands, Vanuatu, Kiribati, Samoa and Tonga:

  • Create a directory of logistics contractors/service providers and suppliers for (in addition to already existing)

    • Air, ship, land transport (in-country, including outer islands, and between these 6 countries)
    • Custom brokerage
    • Warehouse/storage
    • Essential commodities, e.g. soap, bucket/water containers, etc. (list to be finalised)
  • Establish an arrangement, if possible initiate Long-Term Agreements (LTAs,) with these contractors, services providers and suppliers.
  • Document custom requirements and procedures in all 6 countries.
  • Create a list that can be periodically updated on shipping schedules, in-country and between the 6 countries.
  •  With guidance from SD, explore IFRC or any other entity as a potential regional supplier for key emergency NFIs
  • Coordinates with logistics cluster as might be required.
  • In case of emergency, can be deployed to affected area to help out in logistics coordination.
  • Establish SOPs for warehouse management in all the locations where UNICEF has warehousing facilities.
  • Propose a strategy for warehouse management for UNICEF in the region
  • Establish SLAs for distribution of supplies both for emergency and normal programme.
  • Support effective implementation of the Emergency Supply and Logistics Strategy
  • Explore the capacity of Government warehouse for prepositioning supplies
  • Any other assignment as might be required by the supervisor.
 

Work Schedule/ Work Plan: (please indicate start and end date of consultancy with duration e.g. no of working days)

The consultancy period is as follows:

Start date: 01 October 2017

End date: 31 March 2018.

Deliverables/End Products – (please indicate due dates for each deliverable report – this must be tagged to the payment schedule above)

A monthly report is to be produced by the Consultant highlighting the deliverables achieved. Given the nature of the consultancy work priority should be given to emergency response in any such event.

Deliverable 1 (Month 1):

  • A directory of logistics contractors/service providers and suppliers for (in addition to already existing)

    • Air, ship, land transport (in-country, including outer islands, and between these 6 countries)
    • Custom brokerage
    • Warehouse/storage
    • Essential commodities, e.g. soap, bucket/water containers, etc. (list to be finalised)
  • Long-Term Agreements (LTAs,) with these contractors, services providers and suppliers.

Deliverable 2 (Month 2)

  • A document listing all custom requirements and procedures in all 6 countries.
  • A list that can be periodically updated on shipping schedules, in-country and between the 6 countries.

Deliverable 3 (Month 3)

  • Analysis on potential regional suppliers for key emergency NFIs
  • Coordinates with logistics cluster as might be required.

Deliverable 4 (Month 4)

  • SOPs for warehouse management in all the locations where UNICEF has warehousing facilities.
  • Strategic paper on warehouse management for the region in line with the Emergency Supply and Logistics Strategy

Deliverable 5 (Month 5)

  •  SLAs for distribution of supplies both for emergency and normal programme

 

  • Report on training of staff in all the countries covered

 Deliverable 6 (Month 6)

  • Report on effective implementation of the Emergency Supply and Logistics Strategy including analysis, proposals for the future

The monthly report should not be limited to the above deliverables but also include other tasks as assigned by the Supervisor.

All products should be in electronic and hard copy submission.

Supervisor Name and Type of Supervision that will be provided:

The Consultant will work directly under the supervision of the Chief of Operations. This includes technical supervision, management of the contract as well as quality assurance.

 

Consultants Travel:

The consultant is required to make his/her own return travel arrangements from place of recruitment-Duty Station-Place of recruitment by the most direct route and economical class.  Travel costs will be reimbursed to the individual/institutional consultant(s) upon submission of invoice and travel documents. 

All related (internal/external) official travel of the consultancy will be organized by the individual consultant and costs will be reimbursed accordingly.

The individual consultant is also required to organize his own visa to the duty station – UNICEF will provide a support letter to assist with visa approval.

The individual will be based in the UNICEF office Suva, Fiji. 

In-country travel will be arranged by UNICEF, by facilitating the logistics arrangements for the field visits. 

The consultant is expected to travel to Solomon Is., Kiribati, Vanuatu and Samoa.

 

Consultant’s Work Place:

The individual will be based in the UNICEF office Suva, Fiji. 

Qualifications or Specialized Knowledge/Experience Required:  

Qualifications

  • Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Supply Chain Management, Business Administration, Management, International Economics, Engineering, International Development, Contract/Commercial Law, or areas directly related to logistics operations or UNICEF programme areas. First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in supply chain management, procurement, contracting or logistics.

Experience

  • Minimum of 5 years of progressively responsible professional work experience at the national and international levels in logistics management. Experience with humanitarian sector and emergencies is required.

Languages

English

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Suva
  • Grade: International Consultant
  • Occupational Groups:
    • Logistics
  • Closing Date: 2017-09-08

Similar Jobs

Consultancy: 11 months Communication Consultant, SCCC, UNICEF Supply Division, Copenhagen DK

UNICEF - United Nations Children’s Fund