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Project Finance Associate(G7)

Vienna | IAEA Headquarters

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna | IAEA Headquarters
  • Grade: Junior level - Junior - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Economics
    • Administrative support
    • Banking and Finance
    • Renewable Energy sector
    • Public Policy and Administration
    • Monitoring and Evaluation
    • Nuclear Technology
    • Finance Unit
  • Closing Date: Closed

Organizational Setting

 

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.

The Division of Programme Support and Coordination (TCPC) is responsible for the development, promotion and consistent application of strategies, policies, standards, tools and systems to support the TC programme. This includes quality assurance and enhanced results-based programme management, training and capacity development, expanded cooperation through existing and new partnerships and resource mobilization, efficient management of financial resources, data and information, as well as outreach and reporting.

The Finance and Information Management Section (TCFIMS) is responsible for the development, standardization and consistent application of implementation tools, processes and agreements; for the efficient use of programme funds through budgeting and financial monitoring; for providing supporting information, data and statistics; and for the development and enhancement of information technology support systems including communication systems.


Main Purpose

 

Reporting to the Unit Head and working as part of the finance team, the Project Finance Associate has a high level understanding and operational experience with both the tools and the methods of project Work Breakdown Structures (WBS) and Logical Framework Approaches (LFA) as necessary for comprehending the interrelationships they have on financial reporting. He/she manages complex financial processes and monitors the movement of funds relating to the TC programme ensuring completeness and accuracy of financial data; provides numerous financial reports including several of a non-routine nature. Working with minimal supervision, the Project Finance Associate acts as the Departmental focal point for staff related to structure of projects and must have the ability to clearly articulate advice and instruction in both formal and one-on-one training environments.


Functions / Key Results Expected

 

  • Substantially contribute to TC specific project design and conduct of OBIEE training workshops for TC staff, together with other Departmental lead to facilitate creation of learning material, incorporation of lessons learned and continuous improvement in the learning material
  • Act as TCFIMS focal point for all potential data requests and data issues to be sourced from Oracle and TC systems ensuring consistent, accurate and timely provision of data.
  • Monitor TC project structure and programme financial performance for TC projects portfolio to ensure reportability.
  • Develop the capacity of TC Regional Divisions and PACT to interpret implementation data using OBIEE PPM dashboard and reports available in TC systems.
  • Work in conjunction with AIPS Support Unit and TC business owners to establish effective and efficient OBIEE reports and dashboard requirements, actively participate in testing of new solutions and reporting enhancements, proposing optimization of workflows and reporting solutions for the Department.
  • Act as Departmental focal point to provide expert advice to Programme Management Officers (PMOs) on the project structure needed to accommodate specific reporting requirements and to facilitate effective project management.
  • Prepare and present ongoing training events to PMOs on the creation of WBS elements in Oracle based on the LFM used in designing TC projects. This training will have regularly scheduled group event and include more detailed one-onone training with PMOs.

Competencies and Expertise

 

Core Competencies

 

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

 

Functional Competencies

 

Name Definition
 
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
 
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
 
Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

 

Required Expertise

 

Function Name Expertise Description
     
Management and Programme Analysis Analysis of Best Practices Ability to understand the LFM and how it is represented in TC project planning tools and Oracle PPM.
     
Finance Enterprise Resource Planning (ERP) system Ability to understand the relationships between project structure, either WBS or LFM and how financial report is impacted and can be simplified by its appropriate use.
     
Finance Finance Principles and Practices In-depth knowledge of financial processes and procedures.
     
Finance Financial Analysis Ability to analyze financial data with an awareness of the nature and source of financial information and the link to other TC data and IT systems.
     
Finance Financial Monitoring Commitment to integrity and accuracy in the management of financial resources. Open to change and actively seeks to improve processes related to the allocation, monitoring and reporting of financial resources.
     
Finance International Public Sector Accounting Standards Knowledge and understanding of International Public Sector Accounting Standards (IPSAS).
     
Information Technology - Oracle Oracle Programme & Project Management In-depth hands on knowledge of the ORACLE ERP and more specifically the Programme and Project Management Module.
     
Training Training Design Ability to design, organize and deliver need-based training packages in both group and one-on-one settings.

Qualifications, Experience and Language skills

 

  • Completed secondary education.
  • University degree, university level education and/or courses in financial management, accounting an asset.
  • Minimum of seven years of relevant experience in financial management and reporting preferably related to technical assistance programmes/projects.
  • Demonstrated experience with the Oracle PPM (project and programme management) module, its structure and how to modify and add task structure elements
  • Demonstrated experience with the relationships between project structure, either WBS or LFM and how financial report is impacted and can be simplified by its appropriate use.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • English language test (level 2) and typing test (level 2) to IAEA standard.


Remuneration

 

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 57910 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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This vacancy is now closed.
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