Deputy Area Manager – Attica region - National Contract
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in 40 countries around the world.
DRC’s mandate is driven by three global strategic objectives within the DRC Assistance Framework: Saving lives and alleviation of immediate suffering among people affected by conflict, Safeguarding, restoration and development of livelihoods, and, Institutional and organizational change that contributes to protection of people’s rights and peaceful handling of conflict.
DRC has been operating in Greece since December 2015, providing support to the Greek Ministry of Migration Policy in ensuring dignified reception conditions for refugees and migrants arriving on Lesvos island. In March 2016, DRC expanded its operations in Athens, in response to the changing context and the build-up of refugee population on mainland Greece.
The Deputy Area Manager is expected to support the Area Manager in the development, implementation and management of DRC's strategy and programming in the Attica region. To achieve this, the Deputy Area Manager, must demonstrate generalist knowledge of the organization’s primary sectors of intervention, including, but not limited to site management support (SMS), protection, shelter, WASH, and education, and work collaboratively with the organization’s Athens-based technical advisors. Furthermore, the Deputy Area Manager will be expected to become well versed in the policies and procedures of DRC’s support functions, including finance, administration and human resources, as well as logistics and procurement. In addition to the aforementioned programmatic and support responsibilities, the Deputy Area Manager will be tasked to take a lead role in coordination and representation with the Ministry of Migration Policy (MoMP) as well as other international and local organizations contributing to humanitarian efforts in the Attica region. The position requires a high degree of responsibility, a combination of thorough planning with the ability to act flexibility and responsively, and understanding of complex organizational charts including horizontal liaising among different senior managers. The position reports directly to the Area Manager for Attica.
Duties and Responsibilities
- Support the Area Manager in representing DRC in Attica and act on his or her behalf as requested. This includes attending all relevant forums and meetings, with the objective of making positive contributions to coordination and sector-specific fora and strengthening DRC’s position as a well-informed and responsive humanitarian actor in Attica.
- Identify and foster professional and constructive relationships with government authorities, specifically the MoMP, and other relevant actors and stakeholders throughout Attica.
- Support the Area Manager in the recruitment and daily management of all Attica staff, ensuring positive and collaborative working relationships in line with DRC's Code of Conduct.
- Assess staff capacity and provide or recommend relevant training or coaching as needed.
- In the absence of the Area Manager, assume responsibility for managing all day-to-day functions of the Attica office and staff, including coordination between sectors, ensuring compliance in financial procedures and budgeting, administration, human resources, logistics, procurement and security.
- Liaise and coordinate closely with DRC’s Athens-based senior management team on behalf of the AM as requested.
- Collaborate with the Area Manager and Athens-based human resources team to ensure staff performance evaluations are conducted on a regular basis.
Program Development and Reporting
- Support in the design of needs assessments to inform program design as well as identify risks and vulnerabilities, including those related to gender, age and diversity.
- Ensure that projects and associated activities are implemented in accordance with agreed strategies, principles, implementation plans, and donor requirements.
- In collaboration with the Athens-based M&E team, ensure the implementation of projects complies with quality standards and are monitored in accordance with pre-defined objectives and indicators.
- Work with the Area Manager, Head of Program, and finance team to contribute to new project development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
- Contribute to the strategic direction and strengthening of the Attica program through active and ongoing participation in and contribution to strategic planning meetings and development of strategic documents, including through regular analysis of the context and humanitarian situation.
- Collaborate with field and sector staff to ensure the timely and quality delivery of all organizational and project reports, and staff contributions to organizational monitoring and evaluation requirements to ensure project quality, relevance and accountability to DRC's beneficiary populations.
Finance and Administration
- Support the Area Manager and SMS Managers in the development of budgets and spending plans.
- Support the Area Manager and SMS Managers to develop and maintain a budget overview of all projects and activities, and collaborate regularly with the Area Manager and Athens-based finance team to monitor spending and ensure the timely utilization of all grants.
- Ensure full compliance with DRC and donor financial guidelines and policies.
Procurement and Logistics
- Collaborate with the Area Manager and Athens-based logistics and procurement team to develop and maintain site or sector-specific procurement plans.
- Collaborate with the Area Manager to ensure logistics and procurement processes at the site-level are in place and fully compliant with DRC and donor policies and standards.
Safety and Security
- Support the Area Manager in ensuring the responsibility for staff safety in the area of operation.
- Support the Area Manager in ensuring that all relevant information regarding safety, security and the context is collected, updated and shared in a regular and timely manner.
- In the Area Manager's absence, collaborate with the Athens-based Safety and Security Officer and Country Director to make decisions and manage security incidents at a local level.
- Guided by the DRC Program Handbook, continuously monitor and suggest relevant accountability initiatives in the field and strengthen efforts to document the impact of DRC’s activities in Attica.
- University degree in social sciences or related relevant field;
- 3 to 5 years’ experience in managing budgets exceeding 1 mio Euros;
- 3 to 5 years’ experience in managing a large number of staff (30 to 70 persons);
- 3 to 5 years’ experience in PCM;
- Knowledge of EC-ECHO donor regulations is an asset;
- Previous experience with Non-Governmental Organization in similar position is an asset;
- Previous working experience in the Greece refugee response is an asset;
- Excellent command of Greek and English;
- Good interpersonal, communication skills with proven experience in liaising with local authorities;
- Ability to work under pressure and with tight deadlines;
- A team player and the ability to work with limited supervision;
- Flexible, pro-active, and with the ability on follow through on tasks;
Terms and Conditions
The contract will be under the Greek Labor Law, and all allowances will be provided to the employees (Christmas, Easter, Vacation bonus).
DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.
The position will be based in Attica (Greece) and national terms and conditions apply.
DRC will offer the successful candidate a challenging job in our interesting program in Greece, based in Attica with travels to other locations in Attica region.
The contract is currently until February 2017, it will however be renewable dependent on both funding and performance.
Salary and other conditions are according to DRC Greece national salary scale and the final salary package will be based on experience and qualifications.
The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
Employee should not engage in any other paid activity during the DRC contract period without prior authorization
Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request;
You are welcome to contact the Head of Programme, Massimiliano Benevelli at firstname.lastname@example.org, and the Area Manager, patrick Phillips at email@example.com for additional information regarding the position.
For general information about DRC, please consult www.drc.dk
Interested? Then apply for this position on line: www.drc.dk/about-drc/vacancies/current-vacancies
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.
Applications close on 17th of September 2017.
Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.