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Field Administrator

Kenya

Background

The overall objective of Göksu Taşeli Watershed Development Project (GTWDP), as phase one of a two-Project Program, is to reduce rural poverty by supporting economic diversification through value chain development and sustainable natural resource management. 

The Project targets to increase farmers’ income from improved agricultural production and marketing activities in the targeted area with strengthened resilience to climate shocks. The Project would also contribute to improving the standards of living of the nomadic Yörük tribes in the highlands of the Taurus Mountains, through capacity building that would assist them to organize for improved management of the common natural resources. The project outcomes would include:

i) sustainably increased farm productivity;

ii) higher product prices received by smallholder producers.

The GTWDP would be implemented in selected villages of 11 districts of Konya and Karaman provinces of Central Anatolia. These districts are located in the Göksu sub-catchment, one of the four in the

+East Mediterranean Watershed. The Project area includes 212 villages that are situated in the mountainous parts of the 11 districts where the elevation varies between 600 m and 1 800 m. Each component would focus on elements of the identified value chains (VCs).

The GTWDP would include three components namely:

i) Agricultural Productivity and Natural Resource Management;

ii) Market Access Enhancement; and

iii) Project Management

MFAL has the overall responsibility for the management and the implementation of GTWDP. UNDP’s role is to support the project in dealing with flow of funds arrangement, recruitment of project staff, contracting of technical assistance, accounting, auditing and assistance in procurement of goods, civil works and services. The Project will be supervised by IFAD. (Financier)

The Administrator  will be responsible for Göksu Taşeli Watershed Development Project (GTWDP) in support of UNDP. The current project which covers two provinces, Konya and Karaman, is implemented with Ministry of Food Agriculture and Livestock (MoFAL) funding from two sources, International Fund for Agricultural development (IFAD) and the Government of Turkey.

The project allocations will be made on the basis of the needs of the programme

Objectives of the Assignment

Under the supervision of the Portfolio Manager, the Field Administrator, duty-stationed in Karman, coordinates administrative, operational and financial aspects of the concerned project at the field level. S/he is responsible for coordination of project activities and project team members both in Karaman provience, coordination of project resources and monitoring of project activities and expected results.

Duties and Responsibilities

Field Administrator (at Karaman)

The SC is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

1. Coordination of project activities and project team members in the region

· To prepare, update and follow-up work plans for relevant activities.

· To coordinate the project team members and relations between the local implementing partners and the project team of Karaman.

· To coordinate the relations between the project and involved organizations

· To provide technical and administrative guidance and support to all project team members and the local implementing partners

· To facilitate and organize the meetings and events regarding project activities

· To develop a proper archiving system for the project-related reporting and correspondence

· To fulfill additional tasks, as required by UNDP Portfolio Manager and Portfolio Administrator.

25

2. Coordination of project resources

  • To coordinate project resources (workforce, time and other inputs) as planned and disbursed efficiently and effectively as per the approved time plans and resource schedules, through maintaining day-to-day relations with the project team, Rural Development Advisor and MoFAL to realize the activities
  • To plan the use of the project budget properly for the project activities and propose revision in the project budget and action plan if necessary
  • To mobilize the necessary work force to ensure that all project results are achieved at high quality.
  • To fulfill additional tasks, as required by UNDP Portfolio Manager, Rural Development Advisor and Portfolio Administrator.

25

3. Monitoring of project activities and expected results

  • To prepare monthly, 6 monthly and annual “Project Progress Reports” by collating required information and inputs from each project team member, following up on comments of the involved organizations and deliver them to the local implementing partners on time,
  • To prepare other ad hoc reports and presentations asked by local implementing partners and UNDP with a high quality,
  • To monitor the project’s assumptions constantly and assess the risks and propose revisions in the action plan, when needed,
  • To monitor the bottlenecks, problems, unexpected deviations and possible delays constantly and propose revisions in the action plan if necessary,
  • To fulfill additional tasks, as required by UNDP Portfolio Manager, Rural Development Advisor and Portfolio Administrator.

40

Monitoring performance of UNDP Contracted staff in Karaman

  • To submit remarks on UNDP contracted staff in Karaman to Regional Administrator
  • To provide performance evaluation of field staff in Karaman by taking recommendations of Regional Administrator
  • To follow and organize UNDP contracted employees in relation to human resources (leave of absence, medical report etc.). Recording these data and reporting to the Regional Administrator when it is in need.

10

Location (Duty Station): Karaman

Reporting Structure

The Field Administrator reports to Regional Administrator.

Performance Indicators for Evaluation of Results

1. Qualitative inputs provided for design, implementation and monitoring project activities in line with AWPs and designated financial resources.

2. Project activities organized in a timely manner; qualitative inputs prepared to project reports; high-quality correspondence, briefs, reports prepared.

3. Provision of high quality services for management and coordination of the project activities at the field level.

4. Coordination with local level stakeholders and implementing partners.

Competencies

Corporate Competencies:

· Demonstrates integrity by modeling the UN’s and MFAL’s values and ethical standards,

· Promotes the vision, mission, and strategic goals of MFAL and UNDP,

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability,

Functional Competencies:

· Excellent knowledge of project cycle management,

· Demonstrates strong administration and facilitation skills,

· Promotes team work, contributes towards building team consensus,

· Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback

· Consistently approaches work with energy and a positive, constructive attitude

· Good teamwork and leadership skills,

· Demonstrates good oral and written communication skills both in Turkish and English

· Demonstrates openness to change and ability to manage complexities

· Remains calm, in control and good humored, even under pressure

Development and Operational Effectiveness:

· Ability to lead strategic planning, results-based management and reporting

· Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects

· Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery

· Good knowledge of the Results Management

· Good ICT skills, knowledge of ERP systems

· Ability to implement new systems and affect staff behavioral/ attitudinal change

 Notes:

(i) Internships (paid/unpaid) are not considered professional experience.

(ii) Obligatory military service is not considered professional experience.

(iii) Professional experience gained in an international setting is considered international experience.

(iv) Experience gained prior to completion of undergraduate studies is not considered professional experience.

Required Skills and Experience

The incumbent should possess the following qualifications and experience.

Minimum Requirements

Assets

General Qualifications

·    Bachelor’s degree in Agricultural Economics, Economics, Business Administration, Public Administration, Agriculture, Engineering or related discipline relevant to the Development Project,

·    Fluent written and spoken English,

·    Command of office software, such as word processors, spreadsheets, databases,

·    Advanced degree in Agricultural Economics, Economics, Business Administration, Public Administration, Agriculture or related discipline relevant to the Development Project (DP),

Professional Experience and Qualifications

·    Minimum 6 (six) years of professional experience,

·    Minimum 2 (three) years of hands-on experience in local and/or regional socio-economic development projects,

·    Specific experience in development projects focusing on (i) rural development and/or (ii) business development and/or

·     

Specific Experience and Qualifications

·    Minimum 2 (two) years of hands-on experience in management and implementation of development projects

·    Specific experience in rural development projects, programmes and/or initiatives,

·    Prior experience in international organizations (including but not limited to EC, UN Agencies etc.),

·    Having internationally recognized/accredited certificate on project cycle management

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: Kenya
  • Grade: SB-3, Service Contract - Administrative support
  • Occupational Groups:
  • Closing Date: 2017-09-22

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