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Trieste (Italy)

Under the authority and immediate supervision of the Director of the International Centre for Theoretical Physics (ICTP) and with a functional reporting line to the UNESCO Director, Bureau of Human Resources Management (DIR/HRM), the incumbent of the post will be responsible for managing the work of the Human Resources Unit, including ensuring continuity in the delivery of personnel services, and providing a full range of human resource management services and advice to the management and staff of the ICTP. In particular, the incumbent will\:


Management of HR Unit

  • Provide management and supervision to the staff of the Unit, in the delivery of human resource management services to managers and staff of the ICTP.

Job Classification

  • Advise line managers and staff on the design of positions, on the development and completion of job descriptions and on organization structures and reporting relationships.
  • Carry-out pre-desk audits in order to ensure job description accuracy and completeness; support managers in assessing business needs and adjusting the organizational design to meet these needs as well as oversee the ICTP post management data; ensure that the job descriptions are up-to-date.
  • Carry-out the evaluation of Professional and General Service posts within the ICTP.

Recruitment and selection

  • Identify upcoming vacancies in coordination with client offices, and plan and implement recruitment strategies; contribute to the preparation of the necessary job descriptions and oversee the preparation of vacancy announcements.
  • In coordination with hiring managers, arrange and participate in interviews to select candidates.
  • Provide advice to hiring managers on the preparation of selection/recruitment submissions to the Director of ICTP and prepare job offers to selected candidates.
  • Plan and monitor recruitments, provide advice and guidance on recruitment rules, policies, standards and procedures; assess the effectiveness of recruitment processes and selection techniques; assess and forecast workforce requirements and make appropriate recommendations on how to address the requirements.

Administration of Entitlements

  • Provide advice on the interpretation and application of policies, regulations and rules.
  • Administer and provide advice on salary and related benefits, travel and social security entitlements and administer ICTP payroll.
  • Determine and recommend benefits and entitlements for staff on the basis of contractual status and be responsible for issuance of all employment contracts.

Staff Development

  • Undertake training surveys and identify the key training needs for staff of the ICTP.
  • Design, plan and provide induction and orientation training programs and briefings to new staff members.
  • In consultation with line managers and staff, perform career assessment and HR planning.


  • Advanced university degree (Master's degree or equivalent) in human resources management, public or business administration, social sciences, law or another related field.  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


  • A minimum of 4 years of relevant experience in the field of human resources management (recruitment, staff administration, job classification and/or staff training and development), of which at least 2 years acquired at the international level.


  • Excellent knowledge of the different areas of the human resources management and administration.
  • Ability to lead and supervise staff and teams.
  • Demonstrated analytical and problem-solving skills.
  • Ability to interpret rules and administrative guidelines and to solve routine and non-routine issues in the field of Human Resources.
  • Excellent communications skills with ability to draft clearly and concisely.
  • Strong client-oriented approach.
  • Demonstrated ability to work in a team and to establish and maintain effective working relationships with external and internal partners in a multicultural environment.
  • Strong IT skills, including  knowledge of standard Office software.


  • Excellent knowledge English (written and spoken).


  • Experience acquired in a field duty station, or exposure to field-based operations.
  • Experience in restructuring  process.


  • Knowledge of an Enterprise Resources Planning (ERP) system (preferably SAP), including HR modules.


  • Good knowledge of French and / or Italian.
  • Basic knowledge of another UNESCO language (Arabic, Chinese, Russian or Spanish).
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Trieste (Italy)
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2017-10-11

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