HUMAN RESOURCES OFFICER
Trieste
- Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
- Location: Trieste
- Grade: Mid level - P-3, International Professional - Internationally recruited position
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Occupational Groups:
- Human Resources
- Human Resources - Generalist
- Closing Date: Closed
Under the authority and immediate supervision of the Director of the International Centre for Theoretical Physics (ICTP) and with a functional reporting line to the UNESCO Director, Bureau of Human Resources Management (DIR/HRM), the incumbent of the post will be responsible for managing the work of the Human Resources Unit, including ensuring continuity in the delivery of personnel services, and providing a full range of human resource management services and advice to the management and staff of the ICTP. In particular, the incumbent will\:
Management of HR Unit
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Provide management and supervision to the staff of the Unit, in the delivery of human resource management services to managers and staff of the ICTP.
Job Classification
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Advise line managers and staff on the design of positions, on the development and completion of job descriptions and on organization structures and reporting relationships.
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Carry-out pre-desk audits in order to ensure job description accuracy and completeness; support managers in assessing business needs and adjusting the organizational design to meet these needs as well as oversee the ICTP post management data; ensure that the job descriptions are up-to-date.
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Carry-out the evaluation of Professional and General Service posts within the ICTP.
Recruitment and selection
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Identify upcoming vacancies in coordination with client offices, and plan and implement recruitment strategies; contribute to the preparation of the necessary job descriptions and oversee the preparation of vacancy announcements.
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In coordination with hiring managers, arrange and participate in interviews to select candidates.
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Provide advice to hiring managers on the preparation of selection/recruitment submissions to the Director of ICTP and prepare job offers to selected candidates.
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Plan and monitor recruitments, provide advice and guidance on recruitment rules, policies, standards and procedures; assess the effectiveness of recruitment processes and selection techniques; assess and forecast workforce requirements and make appropriate recommendations on how to address the requirements.
Administration of Entitlements
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Provide advice on the interpretation and application of policies, regulations and rules.
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Administer and provide advice on salary and related benefits, travel and social security entitlements and administer ICTP payroll.
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Determine and recommend benefits and entitlements for staff on the basis of contractual status and be responsible for issuance of all employment contracts.
Staff Development
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Undertake training surveys and identify the key training needs for staff of the ICTP.
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Design, plan and provide induction and orientation training programs and briefings to new staff members.
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In consultation with line managers and staff, perform career assessment and HR planning.
EDUCATION
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Advanced university degree (Master's degree or equivalent) in human resources management, public or business administration, social sciences, law or another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
WORK EXPERIENCE
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A minimum of 4 years of relevant experience in the field of human resources management (recruitment, staff administration, job classification and/or staff training and development), of which at least 2 years acquired at the international level.
SKILLS/COMPETENCIES
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Excellent knowledge of the different areas of the human resources management and administration.
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Ability to lead and supervise staff and teams.
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Demonstrated analytical and problem-solving skills.
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Ability to interpret rules and administrative guidelines and to solve routine and non-routine issues in the field of Human Resources.
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Excellent communications skills with ability to draft clearly and concisely.
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Strong client-oriented approach.
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Demonstrated ability to work in a team and to establish and maintain effective working relationships with external and internal partners in a multicultural environment.
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Strong IT skills, including knowledge of standard Office software.
LANGUAGES
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Excellent knowledge English (written and spoken).
WORK EXPERIENCE
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Experience acquired in a field duty station, or exposure to field-based operations.
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Experience in restructuring process.
SKILLS/COMPETENCIES
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Knowledge of an Enterprise Resources Planning (ERP) system (preferably SAP), including HR modules.
LANGUAGES
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Good knowledge of French and / or Italian.
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Basic knowledge of another UNESCO language (Arabic, Chinese, Russian or Spanish).
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