Procurement Officer
Islamabad
- Organization: UNDP - United Nations Development Programme
- Location: Islamabad
- Grade: Consultancy - SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement
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Occupational Groups:
- Procurement
- Other
- UN Coordination
- UNODC
- Closing Date: Closed
Background
Background
The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP) 2016-20 with a focus on illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. In the context of implementation of the CP, there are large numbers of procurement cases to be handled and prepared. To address the office’s need for expert support in the area of procurement, the office requires the services of a Procurement Officer.
Assignment Objective
The objective of the assignment is to manage the preparation of procurement cases under the Country Programme as part of the COPAK Core Team, ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations.
Duties and Responsibilities
Responsibilities
The Procurement Officer will undertake the following duties and responsibilities:
· Provides inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:
o Full compliance of procurement activities with UN/UNODC/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
o CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
o Analysis and proposals on cost saving and reduction strategies in the CO.
o Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.
· Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
o Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
o Implementation of e-procurement module in UMOJA.
· Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
o Participation in the organization of training for the operations/ projects staff on Procurement.
o Synthesis of lessons learned and best practices in Procurement.
o Contributions to knowledge networks and communities of practice.
· Ensure compliance with the UN regulatory frameworks for procurement and financial rules and regulations;
· Negotiate with vendors as appropriate;
· Monitor purchase orders and contracts;
· Maintain inventory system on ProFi and all other electronic systems;
· Enforce office-wide procedures (including workflows) for the procurement of goods and services;
· Manage ongoing relationships with UN Secretariat Headquarters, UNDP, UNOPS and other UN service providers; and
Establish and manage a network of local logistics service providers for the delivery and storage of goods.
Competencies
Required Skills and Experience
Qualifications and Experience
· Masters Degree in financial management, business administration, supply-chain management or another degree with complimentary experience;
· A minimum of two years of progressively responsible experience in project or programme implementation procurement, grant management, operations, business administration and tax compliance;
· A very good understanding of United Nations regulatory frameworks regarding procurement;
· Experience in handling inter-organizational relations and managing international suppliers;
· Solid knowledge of import and tax regulations and procedures in Pakistan;
· Above-average knowledge of accounting software including Excel.
Disclaimer
The Procurement Officer will need to be based in the UNODC Country Office Pakistan, Islamabad in order to complete the deliverables required under this position.
Planning and Implementation Arrangements
The Procurement Officer will report to the Programme Development Officer under the overall supervision of the Country Representative.
Payment Schedule and Rate
The Procurement Officer will be issued an SC contract in accordance with United Nations rules and procedures. Payment scale will be determined by UNDP recommended rates for service contract holders. Travel costs including transportation and DSA for domestic and international travel will be paid by UNODC in accordance with United Nations rules and procedures.
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