Admin & Finance Associate

Under the overall guidance and direct supervision of the Policy and Aid Effectiveness Specialist, the Coordination and Administrative Associate shall provide programme coordination and administrative support to the DAG Secretariat and Technical Working Groups. He/she will work closely with the Chairpersons of the various Technical Working Group to ensure effective coordination of work of the TWGs, provide technical backstopping services to the TWG including scheduling of meetings and circulation minutes and other materials among and across TWG and DAG members as may be required from time to time. The Coordination and Administrative Associate working closely with operations and program staff will also provide administrative and logistical support to the DAG Secretariat and DAG. S/he will also work in close collaboration with the operations, programme staff in the CO and UNDP HQ, government and donors as required to facilitate information exchange and ensure consistent service delivery.

• Support to knowledge building and knowledge sharing by provide effective research assistance on aid issues including data collection and analysis; 
• Coordination of DAG programs, meeting  including workshops and launches of DAG (EX-COM, DAG HOD) and facilitate meeting of the DAG Technical Working Group including the preparation of preparation of agendas & talking points and their circulation and proper filling;
• Provision of effective communications support within DAG and DAG Secretariat;
• Provide administrative & financial support to the DAG Secretariat and Pooled Fund and facilitate the strengthening of linkages between DAG & DAG TWG as well as across the various TWG.

• Collection, analysis and presentation of information on aid coordination and effectiveness to support research, policy dialogue and engagement, and knowledge sharing;
• Compile and analyze information for the production of the DAG annual report and other knowledge products including commissioned studies;
• Assists in the collection and analysis of data on development assistance, including improving the population and use of data in Government’s aid management platform;
• Assists in inputting maintaining data on aid and relevant economic and social indicators to help keep track of the MDGs and development impacts aid through the DAG;
• Supports and shares knowledge as necessary;
• Presents data analysis reports and summaries, updating the PAU database;
• Contributes to knowledge networks and communities of practice.

• Provide support to the DAG Co-Chairs and Ex-Com (drafting correspondence, communicating information and decisions to other parts of the DAG structure);
• Coordinate and facilitate Ex-Com and DAG HOA meetings, retreats, annual reviews of the GTP and HLFs (including preparation of agenda);
• Contribute to quarterly progress reports of the DAG Pooled Fund as well as the Annual Report of the DAG;
• Review of contributions agreement, managing contributions in Atlas. 

• Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system;
• Coordination of the information flow in the DAG Secretariat and follow up on circulation files;
• Facilitation of information sharing between all Units, DAG and the UN Coordination Unit;
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to Policy and Aid Effectiveness Specialist;
• Presentation of proposals to eliminate communication bottlenecks in the unit and streamline office procedures between the DAG Secretariat and other Units (with UNDP and other UN Agencies). 

• Assist in the preparation for DAG Pooled Fund Steering Committee meetings & annual work plan; 
• Facilitate the recruitment of TAs for the DAG as requested and approved;
• Provide financial and budget forecasts for better financial planning, prioritizing and sustainability;
• Create projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
• Preparation of non-PO vouchers (general ledger journals) for development projects;
• Active participation in substantial meetings organized by the supervisor and preparation of reports internal expenditures control system including timely corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions, unapproved vouchers;
• Follows up on administrative/financial matters of the unit with other units of the office, other UN Agencies and project personnel;
• Keeps up-to-date as to changes in UNDP programme and operations, including project budgeting and accounting;
• Presentation of information for audit of nationally-implemented (NEX) projects, supports implementation of audit; 
• In collaboration with the Programme Analyst compile regular reports (pie charts, graphs, etc.) on programme; delivery and resource allocation to facilitate the M&E coordination;
• Act as AMP focal point for DAG members and liaise with MoFED to ensure data is regularly updated by development partnres;
• Communicate and liaise with MoFED administrators and AMP service providers to address any connectivity and related technical issues;
• Maintain an AMP focal point address list and regularly share relevant material;
• Work with MoFED focal points to ensure that the AMP service providers fulfill their contractual obligations.

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

• Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development;
• Ability to provide top quality policy advice services on economic issues;
• In-depth practical knowledge of inter-disciplinary development issues.

• Good knowledge of economics and current development issues particularly those pertinent to UNDP’s Practice Areas;
• Ability to analyze data, apply conceptual models, policy frameworks;
• Ability to lead formulation and evaluation of development programmes and projects;
• Ability to apply economic theory to the specific country context, carry out high-quality economic research.

• Focuses on impact and result for the client and responds positively to critical feedback;
• Encourages risk-taking in the pursuit of creativity and innovation;
• Leads teams effectively and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors.

• M.A./M.Sc. or B.A/B.Sc. Degree in Public Administration, Business Management, Economics, Finance, Accounting, International Relations, or related fields desirable.

• Four years (for M.A./M.Sc. holders) or six years (for B.A/B.Sc. holders) of progressively responsible administrative or programme relevant experience. Experience in the usage of computers and office software packages, experience in handling of web-based management systems and advanced programmes for statistical analysis of data.

• Fluency in English and national language of the duty station.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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