Planning Monitoring and Results Specialist

Kabul

Background

BACKGROUND:

Agriculture is the foundational basis of Afghan society. Approximately 80% of the population is engaged in agriculture directly or in secondary or tertiary activities. It is in this sector that the future of Afghanistan’s wealth and potential for capital accumulation resides. While some of Afghanistan’s former agricultural infrastructure have been restored, considerably more, remains to be done. Lack of agriculture technology, infrastructure, and difficulty in accessing markets by farmers still remain as challenges in the sector. This is, in spite of the enormous potential of agriculture as the sector that can drive economic growth.

These challenges and dependence of rural households on low-value crops on scarce arable land and their vulnerability to increasingly severe droughts and floods due to climate change adversely contribute to viability of opium poppy cultivation as an easily marketable and drought-resistant option. Having said this, it also presents an opportunity as farmers, producers, and processors and traders are demanding increased support from the government, realizing the potential of agriculture as a viable economic option if provided with the requisite technologies and infrastructure.

The Community Based Agriculture and Rural Development (CBARD) project funded by the US Bureau of International Narcotics and Law Enforcement (INL) aims at supporting improved household income reducing dependency on illicit cultivation / production in 30 selected communities in Farah and Badghis provinces. The project objective is to prove the viability of high-value agricultural-based interventions in improving local economies of Badghis and Farah as a sustainable alternative to illicit crop cultivation. The project has two outputs; (i) Local production of, and market for, high-value crops improved; (ii) Community-based agro-business infrastructure are built, developed, and/or strengthened. The project will be implemented by MAIL as part of the ministry’s Agro-based Community Resilience and Livelihood Improvement Programme (ACRLIP). The programme supported by UNDP, provides a framework for increased cohesion of policies, strategies, and results of the ongoing and future joint interventions between MAIL and UNDP.

Climate Change Adaptation Project (CCAP) is a Full-sized project titled Strengthening the resilience of rural livelihood options for Afghan communities in Panjshir, Balkh, Uruzgan and Herat Provinces to manage climate change-induced disaster risks implemented through the Ministry of Agriculture, Irrigation and Livestock (MAIL).

The “Adapting Afghan Communities to Climate-Induced Disaster Risks” is a full-sized project funded by GEF through Least Developed Countries Fund (LDCF) to increase Afghan communities’ resilience to climate-related disasters and address climate change issues. The project has the four components: a. Capacity development on climate information and weather induced disaster risk; b. Community-Based Early Warning System; c. Resilience livelihoods opportunities; and d. Institutional strengthening and regional knowledge sharing.

THE POSITION:

Under the direct supervision of the Head of Programme Unit (Livelihoods Resilience Unit) and in overall coordination with the Country Office (CO) Programme and Results Teams, the Project Planning, Monitoring and Reporting Specialist contributes to Project planning, monitoring and reporting processes. S/he coordinates project-level planning processes and is responsible for ensuring that the results-monitoring system is adequately implemented, results-data and information are systematically collected and analysed. S/he ensures that all reports of the Project are prepared in a timely manner and in accordance with UNDP corporate and donor guidance.

The Project Planning, Monitoring and Reporting Specialist supervises national project professional and support staff. S/he works in close collaboration with the UNDP CO Programme, Strategy, Results and Communications, Operations and Communications Teams and maintains effective working relationships with project Implementing Partners (IPs), donors and other partners.

Duties and Responsibilities

Summary of key functions:

  1. Coordinate implementation of project planning processes;
  2. Coordinate implementation of project results and other monitoring systems;
  3. Coordinate project reporting processes and ensure preparation of timely;
  4. Facilitate knowledge building and sharing.

1. Coordinate implementation of project planning processes, by focusing on the following results:

  • Ensure preparation of project´s Annual Work Plan (AWP) by defining data/information requirements for Project planning, coordinating steps of the formulation process, receiving and controlling quality of inputs from the project specialists and IPs. Coordinate process between the project, IPs and UNDP CO according to the UNDP SOP;
  • Formulate the AWP according to the UNDP format and in accordance with the CO timelines;
  • Provide input and \support the preparation of the project´s detailed implementation plans by coordinating inputs from project specialists, team leaders and IPs;
  • HR, risk management and communications plans. Work closely with the Project Administrator to sequence and plan project procurement and recruitment to ensure achievement of AWP results;
  • Contribute to the monitoring of achievement of AWP results and targets and to the analysis of deviations between planned and actual results achieved. Provide inputs to problem-solving;
  • Ensure that project´s information in UNDP´s results-management systems including ATLAS project management module is updated regularly and reflects changes and modifications;
  • Coordinate the processes for updates of the project planning system ensuring that the updates/revisions are done according to CO timelines;
  • Contribute the preparation of project revisions.

2. Coordinate implementation of the project results and other monitoring systems, by focusing on the following results:

  • Implement the project results-monitoring system according to the Project Document and the IRRF. Develop a results-monitoring plan based on the IRRF and review and revise it periodically in close collaboration with the project specialists, IPs and CO Programme and Results Team;
  • Coordinate collection and verification of data (qualitative and quantitative, data sources) and other information under the project results-monitoring system and according to the results-monitoring plan;
  • Develop project level tools and formats for data collection and verification with IPs and other project stakeholders. Ensure that data collection is conducted in a timely manner. Undertake on-going quality assurance of the monitoring data and information;
  • Undertake ongoing analysis of monitoring data. Communicate findings to Project Manager and CO Programme and Results Teams. Systematically identify and record lessons learnt, communicate to Project Manager and through results-reporting systems.
  • Participate in the CO M&E Working Group;
  • Plan and coordinate monitoring activities including field visits. Establish a plan for field visits. Undertake regular field trips for data collection and monitoring;
  • Develop and maintain an updated database on results-data and information related to project monitoring;
  • Support conceptualization and implementation of results-monitoring systems of project-partners. Provide technical advice and coordinate implementation activities. Organise and coordinate the implementation of Project Internal Reviews utilizing qualitative data collection methodologies. Participate in preparation of Project Board meeting by compiling and drafting inputs;
  • Ensure planning and implementation of external reviews and evaluations by collecting and formulating inputs to ToRs; facilitating the organization and implementation of missions; and providing additional support and inputs as needed to the review/evaluation team.

3. Coordinate project reporting processes and ensure preparation of timely project reports, focusing on the following results:

  • Implement Project reporting system according to the UNDP POPP and CO SOPS and under the guidance of the CO Communications Team. Prepare all Project reports (UNDP corporate, donor-specific) according to timelines and other specifics as per donor agreements;
  • Coordinate inputs to reports (data, information) from project specialist, IP and other project partners ensuring that the inputs are prepared in compliance with the appropriate formats, standards and that the inputs correspond to the requirements of Project Results-monitoring system;
  • Draft clear and concise reports according to quality management guidelines and CO SOPs consulting with the Communication and Results Teams as required. Coordinate and follow-up on report-clearance process with the Programme Team;
  • Take notes at the Project Board meeting and compile and draft PB reports;
  • Compile and draft ad hoc reports, analysis, presentations and summaries on various aspects of project implementation, including for the Project Board meetings and donor briefings;
  • Systematically work towards improvement of the quality of results reporting by soliciting feedback from donors and CO;
  • Participate in the CO Communications Working Group;
  • Update project information materials such as Project Fact Sheet/project summary and project website and social media sites in coordination with the Communications Team (if applicable).

4. Facilitate knowledge building and sharing, focusing on achievement of the following results:

  • Support building capacity of the Project staff, partners and IPs in the area of planning, monitoring and reporting. Identify needs and gaps;
  • Participate in capacity assessments as required. Ensure that activities for capacity building in planning, results monitoring and reporting are included in the AWP as per capacity assessments;
  • Identify training needs of project partners for building capacities in the area of work;
  • Assists IPs and other project partners in preparation of plans and reports as required;
  • Provide training to all project staff in application of UNDP´s planning, monitoring and reporting tools.
  • Actively promote a knowledge sharing and learning culture within the Project.

Competencies

Core competencies:

  • Promotes ethics and integrity and creates organizational precedents;
  • Builds support and political acumen;
  • Builds staff competence and creates an environment of creativity and innovation;
  • Builds and promotes effective teams;
  • Creates and promotes environment for open communications;
  • Leverages conflict in the interest of UNDP and sets standards;
  • Shares knowledge across the organization and builds a culture of knowledge sharing and learning.

Functional competencies :

Job knowledge/technical expertise

Level 2: In-depth knowledge of the subject matter:

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
  • Serves as internal consultant in the area of expertise and shares knowledge with staff;
  • Continues to seek new and improved methods and systems for accomplishing the work of the unit;
  • Keeps abreast of the new developments in the area of professional discipline and job knowledge and seeks to development him/herself professionally;
  • Demonstrates comprehensive knowledge of information technology and applies it;
  • Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Organisational learning and knowledge sharing

Level 2: Developing tools and mechanisms:

  • Makes case for innovative ideas documenting successes and building them into the design of new approaches;
  • Identifies new approaches and strategies that promote the use of tools and mechanisms;
  • Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organisational learning and knowledge sharing and informal mechanisms.

Promoting accountability and results-based management

Level 2:  Input to the development of standards and policies

  • Provides inputs to the development of organisational standards for accountability and results-based management;
  • Develops and applies tools and techniques in assessing the application of programme and/or administer the policies and procedures;
  • Undertakes ad hoc analysis of issues emanating from policy application.

Required Skills and Experience

Education:

Master´s Degree in Social Sciences, International Development, (Relevant Field to the project focus) or public sector management. Post-graduate academic training in M&E and quantitative/qualitative research is an asset.

Experience:

  • Minimum of 5 years of progressively advancing experience in project-level planning, monitoring and results management in public international organisations and private internationally operating organisations in the area of development;
  • Demonstrated experience in results-monitoring and implementation of systems and tools in the area of RBM and monitoring and evaluation is a requirement;
  • Demonstrable training/experience in quantitative and qualitative data collection methodologies is an asset;
  • Familiarity with SPSS is preferable;
  • Experience in working at the country level, preferably in post-conflict environments;
  • Strong communication skills both written and verbal, demonstrated report writing skills;
  • Strong organisational skills;
  • Proven experience in the design and delivery of capacity development activities;
  • Experience working in multi-cultural teams in a requirement;
  • Computer literacy – MS office applications, web-based management information systems.

Language Requirements:

Fluent written and spoken English

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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  • Organization: UNDP - United Nations Development Programme
  • Location: Kabul
  • Grade: P-3, International Professional - Mid level
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2017-09-27

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