Administrative Specialist – Project Management, DFAM, UNICEF New York HQ (Consultancy)

The Division of Financial and Administrative Management (DFAM) at UNICEF HQ strives to provide relevant, accurate and timely information to the UNICEF executive leadership to facilitate robust decision-making and strategic direction recognizing the needs of children across the world. DFAM strives to ensure that financial resources are fully attributed to the Strategic Plan results chain and are made available in a timely manner, and used effectively and efficiently. This is achieved through periodic measurement, transparent reporting of financial and administrative performance, and the development and application of risk-informed policy, improved procedures and innovative systems.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Assignment

The Division of Financial and Administrative Management (DFAM) at UNICEF HQ strives to provide relevant, accurate and timely information to the UNICEF executive leadership to facilitate robust decision-making and strategic direction recognizing the needs of children across the world. DFAM aims to ensure that financial resources are fully attributed to the Strategic Plan results chain and are made available in a timely manner, and used effectively and efficiently. This is achieved through periodic measurement, transparent reporting of financial and administrative performance, and the development and application of risk-informed policy, improved procedures and innovative systems.

Assignment Tasks

The Administrative Specialist supports the full lifecycle of projects in the discipline of governance, risk and control in DFAM that help UNICEF to more effectively and systematically identify and manage the many different sources of risk it faces.

• Reporting to the Project Manager, the Administrative Specialist will support the internal and external cost budgeting process, project and stakeholder management and daily oversight of a portfolio of other projects within DFAM.
• This person will be responsible for updating project details and status on the various sites in Share Point as well as ensuring project status reports and financials are accurate and up to date.
• The person will also be responsible for scheduling and arranging meetings, including developing agendas and producing meeting minutes.

Qualifications of Successful Candidate

Education

Advanced University degree in audit, legal, criminology, finance, accounting, and business administration.

Experience

• Prior experience working with the UN or similar non-profit organizations.
• Demonstrated skills and competencies in analytical, interpersonal communication and presentation skills.
• Fluency in English (verbal and written) is required.  Knowledge of an additional UN language (Arabic, Chinese, French, Russian and Spanish) is considered an asset.
• Prior experience in project management in an international organization.

Preferred Qualifications

• Experience in the areas of audit, internal controls and/or fraud investigation.

For every Child, you demonstrate…

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

 NOTE: UNICEF does not sponsor H1 visa.