Finance & Admin Associate - Efficient and Accountable Local Governance (EALG)

• Performing business process in compliance with UNDP POPP /NIM(National implementation modality) manual rules and regulations of financial processes, financial records and reports and  proper planning, supporting follow up of audit; implementation of the effective internal control framework
• Presentation of information for formulation of work plans, budgets, proposals on implementation arrangements and execution modalities. 
• Provision of guidance on routine implementation of projects, tracking use of financial resources.
• Provision of information for the audit of projects, implementation of audit recommendations.
• Implementation of the control mechanism for projects through monitoring of budgets preparation and modifications by ensuring the compliance/conformity of supporting documents, submitted by the Programme Clusters with AWP/Budget/Project revisions and review the correctness and appropriateness of ATLAS data entries, related to the proposed budget/project revisions prior to sending to Commitment Control (KK) in ATLAS.
• Periodic review of the information in Award and Project profiles in ATLAS and take immediate steps to keep updated for ensuring similarity/compliance with the hardcopy documents.
• Provide active support in mitigating the requirement especially on ATLAS related issues, which includes Mid-year and Year-end closing activities, AP/PO data cleaning exercises, PDR rejection problems, CS Deficits Issues and GMS Issues.
• Presentation of information for audit of nationally implemented projects supports implementation/compliance of audit recommendations.
• Maintenance and updating the database and donor profiles and briefing notes on key partners including government counterparts, donors and the academia. 
• Review of nationally implemented projects Financial Reports, submitted via FACE formats, and their timely & proper recording in ATLAS prior to recommend the release of funds
• Make periodic analysis of nationally implemented projects NIM Advance Balance in ATLAS for identifying possible discrepancies and provide required support to the Programme clusters for resolving the discrepancies, if any.
• Assist in periodic review of Agency PDRs (UNOPS/FAO/ILO/UNCTAD/UNCHS etc.) in UNEX to ensure the accuracy and correctness through close liaise with the concerned Programme Cluster and Agency Focal Points and take necessary corrective measures in order to avoid the rejection of the PDR data uploading process in ATLAS. 
• Accuracy verification of Combined Delivery Reports. Ensure all mandatory revisions are prepared based on the actual expenditures reflected based on the CDRs/PDRs.
• Ensure financial closure of the operationally closed projects/programmmes.
• Any other work/support, besides the above, that is related to Partnership Unit to deliver its functions 

• Prepare analytical report on Budget and Expenditure on a regular basis to produce in the PMM. 
• Proper control of the supporting documents for payments and financial reports for NIM/DIM projects; preparation of PO and non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system, which ensures that GLJEs/Vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas through taking timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
• Timely corrective actions on erroneous data in Atlas. Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
• Preparation of non-PO vouchers and requisitions in Atlas (when authorized) for development projects and register of goods receipt in Atlas and making budget check for requisitions, POs and vouchers. 

• Systematic gaining and sharing of knowledge and experience related to programme management.
• Organization of training for the office staff on programme finance related issues.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.
• Provide hands-on support to the colleagues of other Programme Clusters in resolving the ATLAS related errors, complicacies and issues 
• Participate and, if required, act as a facilitator in the Awareness/Training/Refresher Training Courses and Learning sessions.

• Demonstrates integrity by modelling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP and UNCDF
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism

• Have skill in preparing budget and budget analysis of  of development projects;
• Skilled in operating ATLAS
• Ability to identify opportunities, conceptualize and develop project reports
• Capability to engage in team-based policy and programme dialogue, experience of leading workshops and being a resource person.
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery: expedite project oversight functions, including audit, accurate and thorough risk assessment.
• Strong communication and IT skill 

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback,  timely responses queries
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with LGD, donors and project staff. 
• Ability to support implementation and monitoring of the EALG Project.
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

• Minimum Bachelor Degree in Accounting/Finance/Management

• Minimum 5 years’ relevant experience in Administration and Financial management in development projects; 
• Proven track record of preparing financial report for development partners and GoB;
• Understanding of budgeting, accounting and ERP financial management system, particularly under DIM/NIM procedures.
• Experience in handling of Atlas or web-based enterprise resource management systems.
• Knowledge on Tax & VAT is desired. 
• Experience of working with international/donor/UN agency is an asset.

Language Requirements: Fluency in written and spoken English and Bangla