Finance & Admin Officer - Efficient and Accountable Local Governance (EALG)

• Oversee all day to day Accounts, administrative, budgetary and financial management of the project;
• Full compliance with UNDP POPP /NIM(National implementation modality)manual rules and regulations of financial processes, financial records and reports and  proper planning, supporting follow up of audit; implementation of the effective internal control framework.
• Maintain complete set of books of account according to the principle of accounting and update it on daily basis;
• Design CoA of the project to meet govt and donor reporting requirements, align financial data with M& E tools & techniques;
• Provide support to prepare annual and quarterly work plans and budgets in consultation with the Project Coordinator;  
• Assess the budget heads and ensure its expenditure is as per the approved annual/quarterly work plans; Maintain expenditure statement and support in budget processes;
• Provide assistance to prepare periodic accounting records, maintain delivery records, make program transactions in UNDP format, prepare draft budget revisions, shadow budgets, cost sharing and other financial and accounting reports;
• Review all payments/claims of staff and other service providers and ensure on time settlement of claims as per UNDP rules
• Assist Project Management in settlements of DSA and other claims of staff and other service providers as per UNDP rules
• Prepare financial advance requests to be submitted to Donors/UN agencies on quarterly basis and maintain bank reconciliation, financial transaction and certification of expenditure reports;
• Follow up on the activities and monitor advance balances of resource disbursed, verify availability of funds for programme activities and recommend for changes in budget line if needed.  Draft budget for budget revision;
• Review financial statements, expenditure as stated in the financial reports received from districts and prepare financial report;
• Monitor fund disbursement and adjustment; 
• Verify Combined Delivery Report (CDR) with FACE/FR for Certification; 
• Ensure all Atlas related transaction i.e. budget analysis, upload budget, monitor project budget, enter necessary GLJE in Atlas etc.
• Work in preparing vouchers and process payments for all the financial transaction and process payment request including to UNDP country office.
• Strengthen internal auditing, ensure support to the audit team and settle audit observations.

• Assist Project Management in day to day administrative support for smooth operation of the project;
• Maintain inventory of program assets and provide logistic support to workshop/seminar and other program activities;
• Ensure the proper maintenance of the record keeping and filing system related to administration, logistics, equipment and vehicles of the project;
• Oversee and ensure proper logistical arrangements for project
• Supervise and maintain equipment, vehicles and assets of the Project for security and proper functioning;
• Ensure that proper inventory of assets, equipment, vehicles etc. are maintained and checked frequently;
• Ensure full compliance of UN rules and regulations, policies and strategies on travel management and ensure that vehicles are used in accordance with UN rules and regulations and that vehicle usage date is correctly recorded. 
• Ensure proper handover of asset to Govt. and timely closure of project in Atlas as per POPP

• Assist Project Management in quality and on time procurement of project goods/services;
• Oversee and ensure efficient project procurement i.e. technical bids, financial bids, proposals and contracts following the provisions of the NIM Guidelines;  
• Draw up specifications for the equipment required for procurement in close work with programme and ensure proper operation, maintenance and appropriate distribution of such equipment;

• Assist Project Management in contract management 
• Drafting of Letter of Agreements, Memorandum of Understandings, Contracts etc. and other such documents as per UNDP’s rules, regulations, and formats in close coordination with project administration and finance associate;
• Oversee the management of various contracts with implementing partners—government entities, NGOs, UN agencies, etc.
• Ensure the compliance of all the provisions of guidelines regarding personnel management, procurement, sub contract and financial management;

• Assist in project audits (internal/external)
• Supervise support staff (Office Assistant, Messengers, Drivers, Guards, etc.) as necessary;
• Carry out any other related responsibility as required and assigned by supervisor.

• Demonstrated high moral integrity by modeling the UN’s values and ethical standards, impartiality and discretion and proven capacity of initiative, discretion and autonomy;
• Promotes the vision, mission and strategy of UNDP;
• Displays respect to diversity and cultural, gender, religious, race, nationality and age sensitivity. 

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback,  timely responses queries
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills 
• Demonstrates openness to change and ability to manage complexities

• Ability to identify opportunities, conceptualize and develop project reports
• Capability to engage in team-based policy and programme dialogue, experience of leading workshops and being a resource person.
• Ability to lead strategic planning, results-based management and reporting: full project cycle mastery, excellent work/project planning skills, mastery of UNDP’s new programme modalities (NIM/DIM execution etc.) and also use ATLAS.
• Ability to oversee timely project implementation and to provide the necessary trouble shooting to keep project implementation on schedule.
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery: expedite project oversight functions, including audit, accurate and thorough risk assessment.
• Ability to implement new systems and affect staff behavioral/ attitudinal change.

Management and leadership:

• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back;
• Consistently approaches work with energy and a positive, constructive attitude;
• Effective communications skills and ability to establish good working relationships with national and international interlocutors;
• Demonstrated openness to change and ability to solve problems and manage complexities.
• Ability to work and act under pressure and with discretion in a politically sensitive environment with a minimum of comfort;
• Excellent team building skills.

• Bachelor degree in accounting/finance and technical expertise in financial management/accounting. 

• Minimum 5 years’ relevant experience in Administration and Financial management in development projects; 
• Experience in procurement and managing contracts is essential;
• Proven track record of preparing financial report for development partners and GoB;
• Understanding of budgeting, accounting and ERP financial management system, particularly under DIM/NIM procedures.
• Experience in handling of Atlas or web-based enterprise resource management systems.
• Knowledge on Tax & VAT is desired. 
• Experience of working with international/donor/UN agency is an asset.
• Fluency in written and spoken English;   

• Fluency in English (oral and written) and Bangla (oral and written).