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VN 2017/205 (P) - Head of Office (P4) - Kuala Lumpur, Malaysia

Kuala Lumpur

Position Title Head of Office

Duty Station :Kuala Lumpur, Malaysia Classification Professional Staff, Grade P4

Type of Appointment : Fixed term, One year with possibility of extension Estimated Start Date :01 November 2017

Closing Date : 28 September 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

3. External female candidates.


Under the direct supervision of the Regional Director (RD) for Asia and the Pacific in Bangkok, Thailand and in close coordination with relevant units at Regional Office and Headquarters (HQ), the successful candidate will be IOM's principal interlocutor with the Government of Malaysia and relevant ministries, diplomatic representatives, UN Agencies and key stakeholder. He/she will be responsible and accountable for promoting, developing and implementing the full range of IOM services in Malaysia within the overall regional framework. Core Functions / Responsibilities:

Development and follow up of strategies, policies and programmes

1. Analyze migration related trends and issues in Malaysia and identify, design and execute programmes, projects and fundraising strategies to address such issues; in particular, assist the Government of Malaysia in defining relevant objectives and administrative structures within the programme context.

2. Direct and monitor the implementation of IOM’s programmes in Malaysia and recommend Page 1 / 4ways for improvement, with particular emphasis on the Resettlement Programmes. 3. Ensure continued support with both the Government of Malaysia and donors for current programme activities and their further development.

4. Identify, develop, manage and implement new project opportunities in close coordination with relevant stakeholders in areas of concern to the Government and in regional context, and design fundraising strategies to address such issues.

5. Maintain and further develop liaison and close working relationships with local governmental authorities and diplomatic missions, UN agencies, regional, non- governmental and international organizations, as well as airlines and public media.

6. Participate in appropriate policy and operational United Nations Country Team (UNCT) inter-agency mechanisms, in particular with a view to inserting migration related issues into the United Nations Strategic Partnerships Framework (UNSPF) process.

Resource Management and Capacity Building

7. Supervise the related budgetary, financial and administrative functions of the Mission in accordance with the Organization's regulations and procedures. Be responsible for recruitment and capacity building of local staff.

8. Advise the Regional Director and relevant units in HQ on national and regional migration developments, as well as on government's migration policy and legislative frameworks impacting on IOM's activities and presence in Malaysia and make recommendations or prepare proposals for appropriate action.

9. Keep the Regional Director and HQ fully informed of the Mission's activities. Report regularly to the Regional Director and other interested partners on progress achieved and developments in Malaysia. Prepare regular and specific narrative, impact, policy, financial, evaluation and statistical reports covering IOM activities. Prepare briefings and background information requested by the Regional Office and HQ, the Government and other entities. Representation of IOM

10. Represent the Organization at national and international conferences and meetings. 11. Support regional and international processes and dialogues on migration relevant to the country and the region. Ensure the participation of relevant government officials in these initiatives in order to promote IOM's image and programmes.

12. Participate in UN Country Team and Humanitarian Country Team (HCT) when established and contribute and provide support to inter-agency planning process and the overall humanitarian strategy.

13. Take part in the development of any other relevant planning tools such as National Action plans, Migration Profiles and National Emergency plans.

14. Serve as an expert resource in the key areas of migration management, strengthening migration management systems; addressing related legislation, regulation and policy concerns; institutional capacity building.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Page 2 / 4Education

• Master’s degree in Political or Social Science, International Relations and/or Business Administration or a related field from an accredited academic institution with seven years of relevant professional experience; or

• University degree in the above fields with nine years of relevant professional experience. Experience

• Experience in humanitarian programmes for migrants and capacity-building activities; • Experience in diplomacy, fundraising and public relations, as well as in liaising with governmental and diplomatic authorities and international institutions; • In-depth knowledge of the broad range of migration related subject areas dealt with by the Organization in the region;

• Knowledge of programme planning, development, and management;

• Effective resource management skills, sound knowledge of financial and business administration and of the principles and practices of management; ability to motivate, supervise and coach/ direct staff;

• Familiarity with financial and business administration;

• Sound and proven understanding of internal and international migration issues in the Region and related issues;

• Knowledge of the region is an advantage.


Fluency in English is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Page 3 / 4The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 28 September 2017 at the latest, referring to this advertisement. For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 15.09.2017 to 28.09.2017

Requisition: VN 2017/205 (P) - Head of Office (P4) - Kuala Lumpur, Malaysia (55174712) Released Posting: Posting NC55179939 (55179939) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IOM - International Organization for Migration
  • Location: Kuala Lumpur
  • Grade: P-4, International Professional - Mid level
  • Occupational Groups:
  • Closing Date: 2017-09-28

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