Human Resources Analyst
New York City
- Organization: UNDP - United Nations Development Programme
- Location: New York City
- Grade: Junior level - P-2, International Professional - Internationally recruited position
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Occupational Groups:
- Operations and Administrations
- Human Resources
- Closing Date: Closed
Background
Duties and Responsibilities
- Ensures full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies and effective implementation of the internal control of country offices.
- Researches matters related to conditions of service, salaries, allowances and other policy matters.
- Works with the Cos on the database of information on Cos, updates the folders, prepares summaries of the HR issues in the Region, makes recommendations to the Business Partner; suggest ways on improvement of the database.
- Provides advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
- Provides recommendation to country offices on the proper use of contractual modalities, performance evaluation and staff career development management;
- Keeps abreast of HR practices and their implementation (succession planning, career development and transition, strategic recruitment, advice on contract modalities, learning plan and performance evaluation, etc.).
- Guides country offices on recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, interview panels, as required. Support transparent and competitive recruitment for the business unit and provides guidance to the business unit in line with corporate guidelines and policies;
- Reviews recruitment under UNDP COs prior to submission to Central Review Board (CRB);
- Provides hands-on support to recruitment of key international positions in the Country offices;
- Maintains and manages rosters as necessary;
- Under the leadership of the HR specialist and the overall guidance of the Business Partners provides support to separation from services based on the contractual modalities.
- Generates workforce data based on established HR metrics;
- Studies the results of HR surveys, including GSS survey, for the business unit and recommends interventions and corrective actions where necessary.
- Drafts presentations, briefing notes based on the analysis of the workforce data;
- Drafts analysis on HR practices and strategic interventions to optimize the use of products/guidelines, and policies;
- Analyses the results of global/regional HR surveys including engagement indexes and makes recommendations;
- Gathers data from PMD and analyses data and analyzes outcomes.
- Supports business unit transformation processes by reviewing relevant submissions and proposals and recommending proposals for business efficiency.
- Provides recommendations to business unit on HR alignment in the context of change management, separations, etc.
- Contributes to learning management.
- Reviews completion of mandatory courses in the COs and follows up on as required;
- Organizes of trainings for operations/ programme staff on HR issues.
- Contributes to knowledge networks and communities of practice.
Competencies
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues.
- Establishes and nurtures positive communication with partners.
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things.
- Documents and analyses innovative strategies and new approaches.
- Identifies and communicates opportunities to promote learning and knowledge sharing.
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position.
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
- Analyzes the requirements and synthesizes proposals.
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
- Demonstrates good knowledge of information technology and applies it in work assignments.
- Researches and documents ‘best practices’ in organizational change and development within and outside the UN system.
- Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives.
- Gathers and analyses feedback from staff.
- Maintains information/databases on system design features.
- Develops simple system components.
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion.
- Organizes and prioritizes work schedule to meet client needs and deadlines.
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
- Actively supports the interests of the client by making choices and setting priorities to meet their needs.
- Anticipates client needs and addresses them promptly.
- Promoting Accountability and Results-Based Management
- Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.
- Demonstrating/safeguarding ethics and integrity.
- Demonstrate corporate knowledge and sound judgment.
- Self-development, initiative-taking.
- Acting as a team player and facilitating team work.
- Facilitating and encouraging open communication in the team, communicating effectively.
- Creating synergies through self-control.
- Learning and sharing knowledge and encourage the learning of others.
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making.
Required Skills and Experience
- Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
- 2 years of relevant experience at the national or international level in providing HR advisory services, particularly with regards to the Service Contract modality, recruitment services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Experience in country offices and/or regional offices an advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
- Experience in country offices and/or regional offices an advantage.
- Fluency in English is required. Knowledge of another UN language is desirable.
- Good working Knowledge of Spanish is highly desirable
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. For more information please click here and here.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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