Human Resources Associate

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Summary of Key Functions:

• Implementation of HR strategies and procedures

• Recruitment and talent management

• Administrative support

• Secretariat of the Functional Review Body

• Knowledge building and knowledge sharing

1. Ensures implementation of HR strategies and procedures, focusing on achievement of the following results: 

• Ensures full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

• Contributes to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and IPAS HR Team Lead.

• Provides information to the management and personnel on strategies, rules and regulations.

2. Provides support to recruitment and talent management, focusing on achievement of the following results: 

• Initiation, processing, monitoring, review and follow-up on actions related to the administration of human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, review of submissions to review bodies, etc., ensuring consistency in the application of regulations and procedures.

• Assistance in the identification and proposal of the mechanisms to attract suitable candidates, active support with sourcing and outreach activities.

• Administrative and logistical support to general recruitment processes

• Provision of advice as HR member on selection panels.

3. Ensures efficient administrative support to IPAS HR Team and UNOPS personnel, focusing on achievement of the following results: 

• Liaison between unit and internal/ external clients to expedite completion of projects, disseminate information, etc

• Research of precedents and analysis of merits of specific requests; presentation of recommendations to supervisor, taking into account institutionalized exceptions, and submission of recommendation for the approval of departure from established policies, procedures and guidelines

• Research on a range of HR related issues and assistance in the preparation of notes/reports

• Support to Human Resources Specialists on management, implementation, monitoring of various HR initiatives.

• Advice and guidance to personnel with respect to administrative procedures, processes and practices

• Proactive coordination of the flow of work,

• Advice to the supervisor on the status of pending requests and work deadlines and provision of proactive customer service to internal and external clients.

• Advice to decentralized offices on specific and general inquiries about benefits and entitlements related to different contract modalities

• Liaison with relevant HQ and UN system units to exchange information and follow up on pending issues.

• Set up and maintenance of reference files/records.

• Set-up and maintenance of databases, requiring the organization and preparation of reports and documents through integration of several data sources, technology and software applications

• Administration of ICA and staff (including OneUNOPS work)

• Input to further development of HR policies

5. Secretariat of the Functional Review Body:

• Advice to submitting units on requirements, review of submissions

• Organization of meetings, drafting of minutes and recommendations, ensuring a proper turnaround time

• Communication  with submitting units on outcome of the reviews

6. Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency, focusing on achievement of the following results: 

 
• Participation in the trainings for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.
• Guidance/training to less experienced personnel
• Provide suggestions for the enhancements of practice policy developments;
• Support process efficiency initiatives;
• Provide input to the development and maintenance of corporate systems and tools.

Impact of results

The key results have an impact on the overall execution of the UNOPS HR services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in the HR management.

• Secondary Education with specialized certification in HR. University Degree in HR, Business, Public Administration or related field would be desirable, and may substitute for years of experience but it is not a requirement.

• With secondary education, 6 years of progressively responsible HR or operations experience is required at the national or international level. Experience in the usage of computers and office software packages and experience in handling of web-based systems is required.

• International exposure is required

• Fluency in written and oral English required.  Knowledge of second UN working language highly desirable.