Project Support Officer

New York City

Organization: UNOPS - United Nations Office for Project Services
Location: New York City
Grade: Junior level - IICA-1, International Individual Contractors Agreement
Occupational Groups:
- Public Policy and Administration
- Project and Programme Management
Closing Date: Closed

Background Information - Job-specific

The United Nations Department of Field Support, Logistics Support Division (UN DFS-LSD) is responsible for implementing Supply Chain Management in support of the Departments of Peacekeeping Operations and Field Support (DPKO/DFS) missions as well as Special Political Missions (SPMs).

Functional Responsibilities

Prepare project budgets and their revisions in collaboration with project team, produce

accurate delivery forecasting, review expenditures and provide timely advice to project team

and client on delivery;

Prepare and track the project timelines for the project, tracking delivery against project

milestones, raising any change requests to necessary authorities;

Monitor the reporting requirement of projects in the portfolio to the client, review and

help to finalize project reports, and submit reports on time;

Organise and collate team contributions for the delivery of regular reports to donors

and partners;

Input and update of accurate data and information to facilitate monitoring and evaluation

of project activities for Programme Manager

Education/Experience/Language requirements

Education

Master’s degree in in Business Administration, Project Management, Social Science or related field First level University degree with two more additional years of experience can be considered in lieu of the advanced university degree.

Work Experience

Minimum of 2 years of progressively responsible in programme, project management and/or business administration is required preferably in an international/multi- cultural organization.

Experience in writing of various communications materials and related documents is desirable.

Knowledge of MS Office, MS Project and SharePoint is desirable.

Languages

Fluency (written and spoken) in English essential. Knowledge of a second UN language desirable.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: International ICA
Contract level: IICA-1 (ICS-9)
Contract duration: One year (renewable subject to funds availability and satisfactory performance)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This vacancy is now closed.
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