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**READVERTISED**Administrative Assistant, GS6 (FTA) based in Honiara, Solomon Islands (#: 69779)

Honiara

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Honiara
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Finance and Administration
  • Closing Date: Closed

UNICEF is seeking candidates for the position of Administrative Assistant at the GS-6 level in the UNICEF Pacific Office based in Honiara, Solomon Islands. Successful applicants will participate in a thorough selection process. APPLICATIONS ARE OPEN TO SOLOMON ISLAND NATIONALS ONLY.

 

Download File UN Personal History Form.docxDownload File 69779 JD Admin Assistant GS6 Solomon Islands.doc

UNICEF Pacific is a Multi-Country Office based in Suva, Fiji that supports UNICEF programmes and operations in 14 Pacific Island Countries in the areas of Education, Child Protection, Child Survival and Development, Water, Sanitation and Hygiene, Finance, Human Resources, Administration and Information Technology.  UNICEF Pacific has 3 Field Offices in Vanuatu, Solomon Islands and Kiribati. 

How can you make a difference?

Under the direct supervision of the Chief of Field Office, the Admin Assistant will perform administrative support functions, which may include supervision of clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

Key expected results:

  • Maintains and updates all operational files including lease, travel/leave/staff movements, inventory of office property, equipment and vehicles, accounts, supply, IT and personnel files.
  • Assists with identifying and compiling lists of local sources of procurement, contacts local vendors for price quotations, prepares summary of bids including information on price and conditions of offer.
  • Collects information and assists in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, housing rentals.
  • Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required.
  • Advises and assists other staff in the area of office management including acting as security focal point; arranges for and attends meetings on day-to-day administrative matters; keeps other staff informed of new or revised procedures and practices
  • Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records.
  • Supervises activities concerned with office and grounds maintenance, security, transport and similar services; ensures that services and maintenance of premises are in accordance with organizational standards
  • Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance of appropriate inventory records; supports management of office supplies, equipment and vehicles; and supervises their adequate and appropriate use.

As an advocate for every child, you should have…

  • Completion of secondary education with six (6) years of clerical and administrative work experience in the area is required.
  • *A Bachelor’s degree or post-graduate course in Finance/Business administration with two (2) years of relevant work experience will be considered as an asset.
  • Fluency of English and local language of the duty station required.

For every Child, you will need to demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The functional competencies of Analyzing, Applying Technical Expertise, Planning and Organizing and Following instructions and procedures.

Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements as these are not the organization’s responsibility.

To apply…

All applications to UNICEF are required to be submitted through UNICEF's online recruiting system. You can apply to the above position by submitting your application on our web site, Your application should include cover letter describing how you best meet each of the requirements of the post, UN Personnel History Form (P11), two most recent performance appraisals or evaluation reports if available and names, emails and phone details of three work related referees including supervisors. All applications should be in English.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

 

This vacancy is now closed.
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