Procurement Assistant

UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA

UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers.

Procurement Assistant

Location

Lebanon Field Office

Type of Appointment

Fixed Term – Project Funded

(Employment Roster of 10 persons)

Deadline for Application

24 September 2017

Vacancy Announcement Number

65/2017

Grade

10

Department/Division

Field Procurement and/or Logistics Department

MAIN RESPONSIBILITIES

In accordance with Agency policy and procedures, the incumbent:

Follows-up on procurement and contracting process• including:

i.             The processes of receipt of requirements;

ii.            Monitoring the accuracy of requisition details;

iii.           Consolidation of purchase requisitions and preparation of data in logical manner to facilitate the bidding process.

B.   

Maintains standard documents for correspondence relative to his/her work of assigned purchase orders submissions, receipts of acknowledgement, due dates and deliveries;

Updates the records of procurement requisitions; assists the supervisor in preparation of long or short-term contracts documentation (as applicable), and periodically contacts contractors to obtain their most updated information;

As requested initiates requests related to quality control reports and• reports any discrepancies

Assists the supervisor in the submission of RFQ, Tender, and RFP documents to the Suppliers; distributes the Purchase Orders copies to all concerned; maintains register for outstanding Purchase Orders, requisitions and follows up with the suppliers and or the fields as necessary;

Distributes materials as required; photocopy offers and distributes to end users; follows up on submissions and receipts, receives the samples and maintains records; prepares samples for inspection by the Sample Technical Evaluation Committee; appropriately store selected samples for further reference;

Drafts and types correspondence related to the above; maintains accurate records related to his/her function;

Performs such other duties as may be assigned.

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PERSONAL & PROFESSIONAL COMPETENCIES

(A)•• Academic and Professional

••••••• Secondary education plus successful completion of two years' business course recognized by the Agency.

(B)•• Experience

A minimum of four years' clerical experience in procurement and logistics

(C)•• Language

•••••• Very good command of written and spoken English and Arabic

Competencies

Communication

i.             Speaks and writes clearly and effectively tailoring language, tone, style and format to the audience

ii.            Actively shares relevant information

iii.          Demonstrates openness in sharing information and keeping people informed

Continuous Learning

iv.          Keeps abreast of new developments in own occupation/profession

v.           Actively seeks to develop oneself professionally and personally

vi.          Shows willingness to learn from others

vii.        Seeks feedback from and provides feedback to colleagues to learn and improve

Professionalism

viii.       Shows willingness to learn new technologies and applies them to appropriate tasks

ix.          Observing deadlines and achieving results

x.           Ability to use time efficiently

xi.          Persistent, calm in stressful situations

DESIRABLE QUALIFICATIONS

First university degree in business management or accounting;

CONDITIONS OF SERVICE

Salary: Monthly basic salary L.L. 1,724,765

Contract Duration: Fixed term – Project Funded (Employment Roster of 10 persons)

Holidays: 30 days annual leave

Dependency allowance: Dependent spouse: L.L 60,000 per month•••• Dependent child: L.L 33,000 per month

Pension:• Provident Fund contribution

EQUIVALENCY

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.

RECRUITMENT PROCESS

The Recruitment process is based on the Agency's strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department.  Only Short-listed candidates who fully meet the required criteria shall be contacted and undergo technical/practical tests and the candidates with the highest passing scores will then be invited to interview (see "Technical and Practical Tests Required" below). An absence from tests or interviews will be considered automatically as a withdrawal from the recruitment process. The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates' profiles. For all posts, the weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40%.  ملاحظة: سيتم الاتصال فقط بالمتقدمين الذين يستوفون الشروط المطلوبة للوظيفة.. During and after the completion of the recruitment process, candidate's request for review will be considered and looked into within 48 hours from the formal notification by UNRWA.

GENERAL INFORMATION

UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.

Referring to PD A/2/REV.4 – 3.1.2. para. (b), which states that staff members, with indefinite appointment who are applying for this post, may return to their original posts, or to similar posts, if those posts will exist and are vacant. This reassignment shall be made at the staff members' former grade level. However, the step level will be adjusted to account for the number of years in the fixed-term post. Otherwise, their status will be governed by the relevant provisions of Personnel Directive A/9 on Redundancy.

As a member of the United Nations system, UNRWA maintains a close relatives' policy.• In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.

الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان واحترام التنوع وتبني الوسائل غير العنيفة في حل كافة أشكال النزاعات.  المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في كافة الأوقات، سواء في أماكن العمل أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا. الأنروا هي بيئه عمل لا يسمح فيها بالتدخين.

Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.

As an Area post, preference will be given to local candidates already based in the duty station of the post.

TECHNICAL & PRACTICAL TESTS REQUIRED

Short-listed candidates will sit for one test:

Hand written technical test (100%) Computer test Pass/Fail (Intermediate level: MS Word and MS Excel)

The top 20 scoring candidates in the technical test given that i) none have scored less than 50%in the test, and ii) non have failed the computer test, •will be invited for an interview.•

HOW TO APPLY

If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –"سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة". The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. .For further information in how to apply for a post, please visit the following link: https://www.youtube.com/watch?v=JreyKoXXKEA&feature=youtu.be

For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on 009611830403.

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Date of issue: 11 September 2017