Human Resources Assistant “B”- Nablus Area-Administration

UNITED NATIONS RELIEF & WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST

INTERNAL & EXTERNAL VACANCY NOTICE

WEST BANK VACANCY NOTICE VN/WB/070/2017/X

DEADLINE FOR APPLICATIONS 27 September 2017

POSITION TITLE

Human Resources Assistant "B"

(Limited Duration Contract)

Band (C) /S1

DUTY STATION

Area Office Nablus

DEPARTMENT / DIVISION

Nablus Area - Administration

1.•• PLACE IN THE ORGANIZATION

The incumbent of this post is responsible to the Human Resources Training Officer.•••••• ••

2.•• RESPONSIBILITIES AND DUTIES:

In accordance with Agency policy and procedures, the incumbent:

•  Assigning work, planning, supervising, and executing administrative tasks on day- to- day basis. Responsible for maintaining and managing office properties and assets and has to maintain the overall discipline in the office environment.

•  Data entry or record keeping.

•  Conduct routine correspondence on important matters where procedures are well- defined. In regards duties, check reports and records for accuracy and proper extension of i.e. catering contract and has to process, sort index, and record them properly.

•  Process checks, bills, receipts, voucher, or issue records application, licenses or permits.

•  Monitoring the expenditures pre-approved budget and make sure that training expenditures do not exceed the budgeted amount.

•  Keeping track of facility management, when the spaces are in use and ensuring that no double- booking problem occurs.

•  Managing any equipment used for training purpose, this may include computer equipment, LCD projects, simulation models, and other equipment necessary to deliver the type of training.

•  Answering telephone, printing, copying, and mailing document.

•  To manage performance management.

•  Perform other related duties as assigned.

3.• MINIMUM QUALIFICATIONS

Academic and professional qualifications:

University degree Management Information System, computer science, English, Business Administration or any related field.

Experience:

Minimum two years of experience in a similar job.

Language:

Good command of written spoken and spoken English and Arabic.

Competencies:

•  Excellent computer skills.

•  Ability to work under pressure.

•  Ability to analyze budgets and develop proposals.

•  Very good reporting skills.

•  Excellent communication and negotiation skills.

•  Excellent to work within a team and independently.

4.• OTHER INFORMATION

The applicant must be a resident of Nablus city OR its surrounding camps and villages.

5.• EQUIVALENCY:

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered, should less than two qualified candidates are found.

6.• HOW TO APPLY

Applicants are required to create a profile and complete UN Personal History form (P11) at http://jobs.unrwa.org. Please note that only applications received through this site will be considered.• Deadline for submitting applications is 27 September 2017.• No applications will be considered beyond this date.

•     للبدء بعملية التقدم للوظيفة يطلب من المتقدمين التسجيل عبر الموقع الإلكتروني المذكور أعلاه، و ذلك لإنشاء حساب شخصي مستخدماً الرابط Register as a new user" " و الذي ينقلك إلى شاشة أخرى تقوم خلالها بالخطوات التالية:

1- إدخال بريدك الإلكتروني، الاسم الأول، أسم العائلة، كلمة السر ومن ثم التأكيد على كلمة السر.•

2- الضغط على زر•• "Register" لينقلك إلى شاشة جديدة تتضمن طلب التوظيف الخاص بالأنروا.

3- يقوم المتقدم بتعبئة كامل الحقول كما هو مطلوب و في الأمكنة المخصصة لها.

4- الذهاب إلى الرابط الوظائف المحلية"Local vacancies" ، قم باختيار اسم الإقليم"West Bank" •ثم اسم الوظيفة و من ثم الضغط على كلمة" "Apply.

5- عند الانتهاء من تقديم الطلب و الضغط على•• "Submit Application" ، تأكد من أنك تقدمت للوظيفة المطلوبة.

6- فور انتهائك من تقديم الطلب وفق الإجراءات المنصوص عليها ، يقوم البرنامج بشكل آلي بإرسال رسالة الكترونية إلى بريدك الإلكتروني و يعطي رقم رمزي ، عليك طباعة الرسالة و الاحتفاظ بها للمراجعة عند الحاجة.••••

•    Appointment to this post is subject to probationary period of six months duration. Upon satisfactory completion of this period, contract will be extended.

•    With their prior agreement, candidates who are approved as suitable for appointment but are not the selected candidate for this vacancy, will be placed on the Agency's roster of pre-approved candidates for a period of up to one year, and may be considered for future vacancies in the same position. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.

•    UNRWA is an equal opportunity employer.

•    UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.

REMUNERATIONS

GRADE• ••••••••••••••••••••••••••••••••••••: Band "C" S1• (Limited Duration Contract)

MONTHLY BASE SALARY••••• : 579.50 JD+ Dependency Allowances payable and other benefits + (Medical Insurance) & Currency Adjustment Factor.

DATE FOR ENTRY ON DUTY : As soon as possible•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

General Information

UNRWA encourages applications from qualified and experienced women.• UNRWA welcomes applications from qualified candidates with disabilities.

This vacancy notice is open to internal and external candidates.•

The United Nations does not charge fees at any stage of recruitment process (application, testing, interviewing, etc).• The United Nations does not concern itself with information on bank accounts.

UNRWA – WEST BANK FIELD OFFICE• /• PERSONNEL DIVISION JERUSALEM – SHEIKH JARRAH / P.O.

BOX 19149