Administrative Finance Assistant

Overall goal of the RIA-2 project is to strengthen national capacity for public policy development through sustainably increase the quality of public policy content, introduction of tools for evidence-based policy making (RIA, anti-corruption expertise), and contribution to the overall public policy agenda by promoting multi stakeholders involvement in public policy development and law drafting processes, support to Parliament on conducting effective parliamentary oversight and improve international treaties system.

The first component of the RIA-2 project is aimed to strengthen the capacity of the Institute for Monitoring of Current Legislation (IMCL) in the development and scrutinizing of new legislation. It implies transferring knowledge with regard to policy- and law making standards as well as supporting in overseeing the development of public policy and legislation. Moreover, the project will enhance capacity of IMCL to provide impact assessment, anti-corruption proofing, technical advice as well as perform legislation scrutiny in terms of gender equality to ensure all policies and legislation comply with international standards and create a standard process by which rational, comprehensive decision making is implemented within the public administration.

The second component envisages support of executive branch in ensuring the development of high quality legislation in line with international standards and using full-fledged RIA tools to reduce regulatory burden.

The third component of the Project deals with capacity building for both Chambers of the Parliament to review draft legislation in accordance with international standards and implementation of parliamentary oversight in priority areas as indicated in the UN Sustainable Development Goals. 

The final component of the Project is designed to enhance the mechanism of treaties implementation and legal framework of Uzbekistan’s foreign policy and international activity in line with international standards. Assistance will be provided for further enhancement of the procedures of implementation of treaties, the development of measures to further improve the mechanisms for oversight and monitoring the implementation of the international legal obligations.

Under the guidance and direct supervision of Project Manager, the Administrative Finance Assistant provides operational/financial and administrative services to the project, ensuring high quality, accuracy and consistency of work. The Administrative Finance Assistant works in close collaboration with the Government Counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery.

• Bear responsibility for project logistics/travel arrangements, as well as recruitment/extension/ separation of the project personnel;
• Encourage awareness of and promotion of gender equality among project staff and partners;
• Based on consultations with Project Manager and UNDP Business Center to perform procurement related operations in accordance with UNDP rules and procedures;
• Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
• Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain project’s expenditures and commitments shadow budget;
• Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
• Advise and assist Project staff, experts and consultants on all respects of allowances, , travel claims and other financial and administrative matters,
• Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;
• Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
• Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;
• Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;
• Define the cost-effective measures for optimal use of resources of the project;
• Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies.

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Functional Competencies:

• Fundamental knowledge of processes, methods and procedures;
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Presentation of information on best practices in organizational change;
• Demonstrates ability to identify problems and proposes solutions.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision-making.

Education:

• University degree in Business Administration, Finance and/or Economics;

Experience:

• At least 2 years of relevant work experience in administration and finance; Work experience in international organization is an asset.

Language Requirements:

• Fluency in English, Russian and Uzbek (both written and spoken).

Others:

• Strong financial and administrative skills, result and client-orientation;
• Ability to work under pressure and with tight deadlines, ethics and honesty;
• Ability to use information and communication technology as a tool and resource;
• Understanding of development issues, human rights (including women’s rights), basic gender concepts and gender issues in the country;
• Knowledge of and experience in gender mainstreaming is an asset;
• Experience in handling web-based management systems.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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