TA - Programme Officer (HACT), Conakry, Guinea, P-2

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose for the job: The Programme Officer (HACT) L2 reports to the Deputy Representative for supervision. The Programme Officer (HACT) L2 provides professional financial, operational and administrative assistance throughout the programming process by preparing, managing and/or executing a variety of technical and administrative tasks to facilitate the effective implementation of HACT in line with the UNICEF HACT Policy and UNICEF HACT Procedure.

Key Accountabilities and Duties & Tasks

       1. Support to the HACT planning during the programming process

• Participate in HACT planning and discussions and support the development and completion of HACT plans through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.
• Provide technical and operational support throughout the process by executing/administering technical, operational and administrative transactions and preparing related materials/documentations to ensure the incorporation of HACT into the country programme.
• Prepare CO-wide micro assessment and assurance plans in collaboration will other programme staff and relevant operations colleagues
• Prepare information on shared implementing partners to facilitate joint planning and execution of micro assessments and audits in line with the UNICEF HACT Procedure.

2. Support to implementation of HACT  activities  

• Serve as reference person on HACT implementation in the office.
• Facilitate the execution of HACT activities undertaken by external service providers through scheduling, arranging briefings and related administrative needs to ensure service providers have appropriate and comprehensive information for effective and efficient completion of assignments.
• Conduct and/or coordinate spot checks of implementing partners in collaboration with other CO staff.
• Support the preparation of HACT implementation status report in InSight through collation of implementation information from relevant CO colleagues.
• Contribute to development and monitoring of implementation of CO HACT related SOPs and internal procedures, including for escalation of issues identified through assurance activities.

3. Review and use of HACT  reports

• Support the recording and updating of risk ratings of implementing partners in VISION through review of the Vendor Master and provision of relevant information to appropriate colleagues in the CO.
• Establish a central repository for HACT decisions, documentation and reports to provide timely and current information to facilitate implementation of HACT in the CO.
• Review assessments and programme assurance reports to identify areas of weaknesses related to the implementation of HACT and keep supervisor/partners informed of findings for timely action and/or intervention.

4. Networking and inter-agency partnership  

• Provide technical information and operational support to implementing partners, UN system partners and other stakeholders in the CO on the implementation of HACT to reinforce UN/CO harmonization and coordination.
• Build and sustain effective close working partnerships with government counterparts and national stakeholders through active sharing of HACT information and knowledge to facilitate/build their capacity for implementing HACT.
• Participate in appropriate inter-agency meetings/events to facilitate and promote sharing of information, knowledge, experiences and best practice and enhance coordination of activities in line with the UNICEF HACT Procedure.
• Interact regularly with other country offices and the Regional Office on HACT

      5. Knowledge management and capacity building 

• Identify, synthesize and share lessons learned from HACT and its implementation for integration into broader knowledge development planning and management efforts.

• Identify, synthesize and share lessons learned and best practice in the implementation of HACT.

• Contribute to design and implementation of capacity development strategy/initiatives for implementing partners which can be supported by UNICEF through identification of common weaknesses in financial and procurement management from review of micro assessment and assurance activity reports of high and significant risk partners.
• Contribute to design and implementation of capacity development strategy/initiatives for CO staff to ensure that staff has knowledge and skills to fulfill their responsibilities under HACT.

      6. Qualifications of Successful Candidate

a. Education :

A University Degree in Development Studies, International Development, Programme/Project Management, Business Administration, Financial Management, Economics, and Auditing or other relevant field is required.

b. Work experience :

A minimum of 2 years of professional experience in programme/project development and management or financial planning, management and oversight or related field at the international and/or in a developing country is required. Relevant experience in program/project financial monitoring and evaluation in a UN system agency or organization is an asset.

c. Language

Fluency in English is required. Knowledge of another official UN language or a local language is an asset.

   7. Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and inclusion
• Integrity 

Core competencies

• Communication (II)
• Working with people (I)
• Drive for results (I)

Functional Competencies: 

• Formulating strategies and concepts (I)
• Analyzing (II)
• Applying technical expertise (II)
• Learning and researching (II)
• Planning and organizing (II)

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.