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Grant Manager

Geneva (Switzerland)


The mission of WHO's Health Emergencies Programme (the Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.


Under the overall guidance of the Director, the Team Lead-Grant Management is assigned all or part of the following duties which are performed according to the needs and agenda.

1. Perform functions of grant management and reporting to include, but not limited to, the preparation and timely submission of grant applications, development of proposals, monitoring of activities and finalization of reports to donors.

2. Coordinate with Resource Mobilization to apply project management principles to proposals and agreements.

3. Supervise Grant Officers out-posted to Technical Departments; ensure that grant management tools and templates are used consistently across the Programme; provide advice on grant management rules and procedures.

4. Monitor interventions and programmes funded by grants to ensure compliance with established WHO rules and procedures and donor requirements.

5. Participate in and/or support programmatic, financial and other evaluations related to grant implementation conducted by WHO, donors and/or other partners.

6. Work collaboratively with counterparts in HQ, regional and country offices to ensure the timely reporting of related activities in accordance with donors' requirements.

7. Develop and maintain efficient mechanisms and channels for internal and external partnerships with regional and country offices, other UN agencies and Member States throughout the full cycle of the outbreaks and health emergencies management.

8. Develop and introduce standardized tools, templates and guidelines to support grant management at all levels of WHO's Health Emergencies Programme; in close collaboration with counterparts in HQ and regional offices.

9. Build grant management capacity throughout the Programme, with a particular focus on WHO country offices.

10. Upon request provide technical and managerial support for emergency activities at any level of the Organization or scale of emergency.

11. Perform other related duties as required.



Essential\: Advanced university degree in Management, Business Administration, Economics, Social Development, Social Sciences or other related fields


Essential\: A minimum of seven years' experience, at the national and international levels, in grant management with two to three years' experience in WHO or other UN agencies in planning, grant management, budget, finance, or related field, including sound understanding of donors requirements on grants and project management.
Desirable\: Relevant work experience in relevant nongovernmental or humanitarian organizations.


Four competencies are considered to be mandatory for all WHO staff with managerial responsibilities\: “Teamwork”, “Respecting and promoting individual and cultural differences”, “Communication” and “Creating an empowering and motivating environment”.

  • Knowledge of grant processes including accounting and financial reporting.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections.
  • Ability to interpret rules and regulations regarding grant administration¨
  • Ability to review the work of others to ensure conformity to standards.

WHO Competencies

Ensuring the effective use of resources
Producing results
Moving forward in a changing environment
Setting an example
Knowing and managing yourself

Use of Language Skills

Essential\: Expert knowledge of English.
Desirable\: Intermediate knowledge of French.


WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 70,647 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 5287 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.


  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\:// Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link\: http\:// Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: WHO - World Health Organization
  • Location: Geneva (Switzerland)
  • Grade: P-4, International Professional - Mid level
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2017-10-16

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