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Operations Officer

Multiple locations

  • Organization: WHO - World Health Organization
  • Location: Multiple locations
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • AF/GMC General Management
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters.
PURPOSE OF THE POSITION
To provide overall coordination of administrative and support services to the WHO Country Management Support Unit and to ensure the provision of the full range of services covering all end-to-end processes.
DESCRIPTION OF DUTIES
The incumbent oversees a team performing functions on the basis of the end-to-end process as designed in GSM. He/She coordinates different areas of activities such as Cash management and payments, Programme Management, Procurement, Assets and inventories management, Travel and Meetings Management, Human Resources Management, and Workplan/Award Management.
Supports technical staff in providing financial reports to donors; Liaises with technical staff in ensuring the timely and accurate reporting by Ministry of Health and other Government partners, on funds advanced under the Direct Financial Cooperation mechanism. Coordinates with technical staff on reports on funds advanced to implement programme activities under the Direct Implementation mechanism   
Prepares regular management reports on implementation of WCO workplans including contribution to the preparation of statutory reports and acts as focal point for internal and external audits.
REQUIRED QUALIFICATIONS
Education
Essential\: University First degree in Accounting, Business Administration, Financial Management or related field or Public Health
Desirable\: Advanced University degree (Master's) in a relevant field (as identified above). Professional certification in accounting (CA, CPA, etc.).
Experience
Essential\: At least 2 years of professional experience with an emphasis on programme management, finance, budgeting, Human Resources Management, Procurement and/or Travel.
 
Desirable\: Good knowledge of WHO programme management and end-to-end business processes as designed in the Global Management System; Experience in project management, ideally in the UN System and/or a public health context; Good knowledge of GSM System or similar ERP Systems; Experience with staff training in the use of management information systems.
 
Skills

  • Good knowledge of WHO Results-Based Management framework and related business processes.
  • Knowledge of Oracle projects and Oracle Financials or similar ERP applications and systems.
  • Sound knowledge of the Organization’s policies and practices, as well as project management principles  and their application within WHO;
  • Ability to act independently and exercise sound judgement;
  • High level of organizational and analytical ability, combined with good oral and written communication skills;
  • Proven ability to maintain and establish excellent interpersonal working relations and to work with competing priorities under pressure
 

WHO Competencie
 
1. Communicating in a credible and effective way

2. Producing results

3. Moving forward in a changing environment

4.  Ensuring the effective use of resources

5.  Promoting WHO's position in Health leadership.
 
Use of Language Skills
Essential\: Excellent knowledge of English or French, with the ability to work in the other language
Desirable\: Knowledge of Portuguese would be an asset.
 
REMUNERATION
WHO offers staff in the Professional Category an attractive remuneration package, which for the above position includes an annual net base salary starting at 46,026 US Dollars (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
    This vacancy notice may be used to fill other similar positions at the same grade level
·     Only candidates under serious consideration will be contacted.
·     A written test may be used as a form of screening.
·     In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
·     Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
·     For information on WHO's operations please visit\: http\://www.who.int.
·     WHO is committed to workforce diversity.
·     WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
·     WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
·     Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
This vacancy is now closed.
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