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SVN 2017/175 (P) - Head of Sub-Office (2 Positions) (P2) - To be Determined

Multiple locations (Various)

Position Title Head of Sub-Office (2 Positions)

Duty Station : To be determined

Classification :Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date : As soon as possible

Closing Date : 16 October 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa


The conflict and violence in Syria has continued to create surges of people crossing the borders from Syria into neighbouring countries. The number of Syrians registered or awaiting registration in host countries has surpassed 4 million and 6.2 million have been displaced inside Syria. Host governments and humanitarian actors, including IOM, are providing relief assistance and protection to this extremely vulnerable population living with host families and in increasingly crowded camps and settlements. The combination of an extremely large displaced population and the accelerating rate of new arrivals is posing a growing challenge to reception communities’ capacity and host government’s response mechanisms.

As a member of the UN Humanitarian Country Team in Syria and all concerned neighbouring countries (Jordan, Lebanon, Iraq, and Turkey), the IOM Director General has activated the L3 Emergency SOPs to enhance organizational humanitarian assistance and priorities related to IDPs, refugees and returnees, and is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolution 2191, has superseded earlier adopted SCR 2165, allowing UN and its partners to provide cross border assistance from Turkey to Northern Syria.

As of July 2017, Turkey is hosting over 3 million Syrian refugees. In October 2014, the Government of Turkey adapted the Temporary Protection (TP) Regulation that extends protection and assistance to all Syrians in Turkey and provides refugees with rights and duties and the framework to access health care, education, and social assistance. Page 1 / 4IOM's strategy for Turkey as indicated in the 3RP (Regional Refugee and Resilience Plan) is three-pronged; firstly, i) provision of humanitarian assistance focusing on the distribution of food, non-food items, cash vouchers, winterization and provision of transportation, ii) to ease the burden on national and local structures through the establishment of multi-service community centres offering protection and social stabilization for the refugees as well as increase access to education and iii) supporting the resilience of refugees and host communities through livelihoods, community stabilisation and income generating activities.

Under the overall supervision of the Chief of Mission in Ankara and direct supervision of the Head of Sub-Office in Gaziantep, the successful candidate will support the integration of the various activities and teams in IOM’s Hatay and Sanliurfa in coordination with the relevant units of IOM Turkey. S/he will be responsible and accountable for the implementation, monitoring and co-ordination of all IOM activities in Hatay and Sanliurfa Sub Offices, including resource management, reporting, monitoring and evaluation in line with IOM Mission guidelines. Core Functions / Responsibilities:

1. Maintain working relationship with district and provincial Governmental authorities, United Nations agencies, International Organizations and non-governmental organizations (NGOs). 2. Manage the various teams and units in the field office, ensuring that activities are coordinated and implemented in line with IOM priorities and the refugee and cross border programmes. 3. Working closely with relevant line-managers of each program, provide administrative support and guidance to all staff within the field offices, ensuring compliance with IOM standards of conduct. Monitor staff attendance and performance and provide feedback to IOM Office Gaziantep.

4. Provide updates to Gaziantep Program coordinators, managers and the Head of Sub-Office on any issues or concerns observed at the field office in relation to program activities or field staff performance.

5. Monitor and coordinate operational, logistics, human resources, administrative and financial activities of the field-office in accordance with IOM’s rules and procedures, and in close coordination with relevant units and the Head of Sub-Office in Gaziantep and Ankara. 6. Responsible for compliance with IOM Procedures in the area of administrative, financial and logistical procedures, including payments of daily workers, volunteers, warehousing and fleet management and reporting to the Resource Management Officer (RMO) and Procurement Officer.

7. Bring to the attention of the relevant Programme Coordinator and Project Managers any projects which are not meeting timelines or where quality standards are not being met and provide recommendations for improving the existing quality control system. 8. Act as a focal point for projects for respective Programme Managers, providing them with programme specific data, information and reporting.

9. Share information within allowed limits with the local authorities regarding projects' progress and coordinate their support in collaboration with the Government Liaison Coordinator. 10. Ensure all reports and administrative activities in the AOR (Area of Responsibility) are submitted to finance and RMO timely and accurately following all IOM policies and procedures. Ensure that all efforts are made to prevent fraud.

11. Provide information to the Head of Sub-Office, Programme Coordinators, and the CoM on immediate humanitarian assistance needs identified by provincial authorities and the Page 2 / 4government.

12. Attend security meetings and report significant security issues and incidents to the Security Officer and Head of Sub-Office.

13. Coordinate closely with the designated Officer in Charge of United Nations Department for Security and Safety (UNDSS) in the region, civilian and military governmental authorities, donor representatives, muhtars and others to ensure security for all IOM staff members and sub-contractors enforcing the mission security regulations to protect mission staff and property. 14. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Science, Business Administration, Mathematics, Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience. Experience

• Field experience in migration and refugee assistance, relief activities targeting IDPs, returnees, conflict-affected communities and vulnerable migrants;

• Experience in a complex humanitarian emergency or post-conflict environment; Experience in IDP/refugee protection or relevant human rights and legal experience;

• Good level of computer literacy.


Fluency in English is required.


With possible assignment to one of the following duty stations Hatay or Sanliurfa, Turkey. Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

Page 3 / 4• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 October 2017 at the latest, referring to this advertisement. For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 03.10.2017 to 16.10.2017

Requisition: SVN 2017/175 (P) - Head of Sub-Office (2 Positions) (P2) - To be Determined (55197029) Released

Posting: Posting NC55197035 (55197035) Released

Page 4 / 4

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IOM - International Organization for Migration
  • Location: Multiple locations (Various)
  • Grade: P-2, International Professional - Junior level
  • Occupational Groups:
  • Closing Date: 2017-10-16

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