IPM Intern

UNOPS strategic focus places increased emphasis on national capacity development and sustainable approaches to project management, procurement and infrastructure services.  A key objective is to be recognized as an organization that delivers world-class infrastructure and project management, which is both economically and socially sustainable, even in the most challenging environments. To achieve this goal, UNOPS has established the Infrastructure and Project Management Group (IPMG).

Within UNOPS, IPMG’s objectives are to serve the organization’s personnel and partners by broadening their infrastructure and project management capabilities, while disseminating best-practices in both of these areas. Through this work, the group helps facilitate the successful delivery of programmes and projects around the world.

Under the overall guidance and supervision of IPMG Support Services Specialist, the successful candidate will be responsible for supporting a variety of tasks and work packages as a part of her/his internship period. We are seeking qualified applicants who may have a background in communication, HR, budget/finance, audit, and/or business administration; and who are extremely client/service-oriented as well as structured, organized and detail-oriented The main support areas will be in communication, Human Resources and Budget monitoring, but not limited to these areas.

At the end of this internship, the successful candidate will have gained:

-       Exposure to UNOPS project management and infrastructure corporate standards and activities;

-       Experience in the Support Services area, which is a core function within UNOPS (ultimately leading to Head of Support Services career path);

-       Experience in one of the operational areas: HR, communication, budget/finance, administration, which may be further developed by specializing in one of them;

-       Exposure to international personnel;

-       Exposure to headquarter strategy.

The internship is expected to start in December 1 for a duration of 6 months.

Overall support of a variety of tasks and work packages in the area of budget monitoring, communication, HR and administration, in alignment with the IPMG annual work plan.

Budget/Finance Support:

• Support in generating and reviewing expenditure reports from UNOPS financial system and reviewing IPMG expenditures and financial transactions; support in providing analysis of the IPMG expenditures
• Support in processing and following up on payments, using accurate General Ledger Accounts (GLA) and accounting information.
• Support in ensuring compliance with all policies, guidelines and instructions set out by the practice and organization
• Assist in reviewing finance/budget data and supporting documentation for completeness, accuracy, and correctness of account entries
• Contribute to other Finance tasks as required

Communication, Reporting & Tools Support:

• Demonstrating willingness and ability to learn all online tools managed by IPMG, provide guidance and assistance as required to IPMG personnel
• Support the development of IPMG workspace on the intranet with new case studies, client profiles, UNOPS best practices, to be shared with the organization
• Help draft and edit articles, presentations, emails and other communication on infrastructure and project management practices and tools
• Contribute to maintenance and updating of the intranet site and willingness to continually improve required technical skills under the guidance of IPMG Communication focal point
• Assist with monitoring and reporting of IPMG performance
• Contribute to other communication tasks as required:

Human Resources Support:

• Carry out logistics arrangement for interview, including but not limited to preparation of documents for interview, room booking for any HR related functions
• Assist in conducting outreach activities to attract suitable candidates
• Maintain incoming and outgoing correspondence from the recruitment email account
• Contribute to other HR tasks as required

Knowledge Management & Workshop/training Support:

• Maintenance, update and support of all relevant guidance and documentation
• Support to internal document management systems and ensure compliance with established standards and procedures
• Support all training and workshop initiatives within the practice as required, this includes but not limited to training set up, administrative support and logistics
• Contribute to other KM and Workshop/training support tasks as required

Education

• Completion of secondary school or equivalent is required.
• To be eligible for this particular internship with UNOPS, the candidate must be studying towards a university degree in Business Administration, Communication, Finance, Human Resources, Audit or other relevant discipline, or have graduated with a relevant university degree in the past three years.

Language Skills

• Fluency in English is required.
• Knowledge of French and/or Spanish would be considered an asset.

Internship-related experiences

• While no prior work experience is required, some experience in finance/budgeting and/or communication and/or human resources, ideally within the development sector or private sector, is highly desirable.

Additional requirements

• Strong technical skills and experience working with digital tools and software, such as advanced skills in Microsoft Office, content management systems and design software, is highly desirable.
• PRINCE2 Foundation certificate would be desirable.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.